Compliance Analyst

Chicago Public Schools (CPS) is the third largest school district in the United States, serving over 360,000 students in 600+ schools and employing nearly 36,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career and civic life. In order to fulfill this mission we make three commitments to our students, their families and all Chicagoans: academic progress, financial stability and integrity. Six core values are embedded within these commitments - student centered, whole child, equity, academic excellence, community partnership and continuous learning.

Compliance Analyst assists CPS with the management of school-based, network and central office assets, internal controls regarding these assets and compliance with all applicable regulatory requirements. Ensures that staff are knowledgeable of and adhere to CPS' policies and procedures, as well as Federal and/or State requirements regarding the procurement, use and disposal of assets; Develop training tools and materials and deliver training to school support staff and all others responsible for managing departmental assets; Monitor ongoing compliance; serve as a CPS asset management subject matter expert; etc.

The Compliance Analyst will be held accountable for the following responsibilities:

• Manage, monitor, support and train CPS staff on the purchase, use and disposal of CPS assets.
  
  
• Assist with the system-wide implementation of asset management and inventory software, including serving as the key point of contact for the Department of Finance.
  
  
• Assist in the development of CPS policies related to asset management and inventory control.
  
  
• Streamline existing processes, and develop new processes to improve office's ability to support schools and achieve strategic goals.
  
  
• Review and update policies and procedures on asset management to ensure current requirements are met.
  
  
• Daily management of contractors, consultant and/or temporary employees.
  
  
• Work with asset management software team to integrate existing assets into new software, link CPS Oracle modules with new software and assist the consultant/CPS staff in the performance of annual inventory counts.
  
  
• Complete special projects and other duties as assigned by Financial Reporting Manager in a timely and accurate manner.
  
  
• Assist the Finance department in ensuring compliance with Governmental Accounting Standards Board (GASB) Standards, Government Finance Officers Association (GFOA) Best Practices and Advisories, U.S. Office of Management and Budget (OMB) Guidance, and other Federal, State and Local regulatory directives.
  
  
• Assists in the development of the District's position to auditors, external parties in regards to asset management and other accounting issues, as needed.
  
  
• Minimize the risk of non-compliance with Federal, State and Local requirements and deadlines.
  
  
• Works with the Department of Facilities, Budget, Grants Management, Internal Audit and School Support Center in regards to asset management.
  
  
• Assist in enhancing and strengthening overall internal controls and increasing process efficiency and effectiveness.
  
  
• Assist with the submission of required annual reports with regulatory agencies such as City of Chicago, Cook County, State of Illinois Comptroller, GFOA and Association of School Business Officials.
  
  
• Supervises staff at Former Student Records and collect reports
  
  

Type of Education Required :

• Education Required-Bachelor's Degree in Accounting, Finance or Business related field
  
  

Type of Experience and Number of Years :

• 5 Years in a large government organization
  
  
• Advanced Microsoft Office skills, including Excel, Word and PowerPoint; Oracle experience in a large government organization is required.
  
  

Residency Requirement: As a condition of employment with the Chicago Public Schools (CPS), employees are required to live within the geographic boundaries of the City of Chicago within six months of his or her CPS hire date and maintain residency throughout their employment with the district.