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Recruitment Assistant

Employer
Prince George's County Public Schools
Location
Upper Marlboro, MD, US
Salary
Competitive

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Job Title:
Recruitment Assistant

Location:
Upper Marlboro, MD, US

Organization Name:
Human Resources Operations & Staffing

Department Description:

Under the direction of the Director of Human Resources Operations and Staffing, the Recruitment Assistant works as part of a team and provides high quality and diverse administrative support for strategic human capital reform activities, specifically recruitment, Human Resources functions and transactional services that spans the recruitment lifecycle (source, recruit, assess, interview, refer and hire). This position assists with the implementation of high volume sourcing programs and works closely with various Human Resources offices, departments and schools. The Recruitment Assistant provides exceptional customer service and serves as a liaison to other departments, staff and customers. Communicates with staff and customers at various levels, and utilizes a variety of technologies in the performance of assigned duties.

Brief Description:

This is a ACE/AFSCME, Local 2250 Position - Pay Table 200 - Grade 15

Hourly Range: $18.00 - $35.21(external candidates may not be placed above Step 6 $23.73 due to contractual requirements)

CLOSING DATE: November 22, 2019

Detailed Description:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily:
  • Supports the accomplishment of the Human Resources Division mission and objectives by completing diverse and complex administrative duties that support the employment life cycle and transactional employment functions;
  • Establishes and maintains a strong, positive working relationships with all customers and staff to support the delivery of efficient and effective Human Resources services (best practices);
  • Implements processes, standard operating and administrative procedures, negotiated agreements, local, state and federal regulations;
  • Assists with sourcing, recruitment and talent acquisition systems and programs to support building high quality talent pools to fill vacancies;
  • Troubleshoots customer issues and supports the transition of candidates to staffing teams, administrators and hiring managers;
  • Performs administrative duties to include but not limited to candidate screening, posting positions, data entry, scanning, researching and updating job sites/banks and applicant tracking systems;
  • Researches sources and potential talent pipeline opportunities talent pipelines and provides requested information to recruitment staff, staffing teams and hiring managers/administrators;
  • Tracks, gathers and compiles candidate materials to facilitate completion of the application and screening processes;
  • Drafts and prepares memos, correspondence, forms and other documents, materials and presentations, reviewing for accuracy and completeness prior to submission;
  • Supports day to day office functions by scheduling and coordinating appointments and meetings, arranging travel, and processing assigned business actions;
  • Answers phone, conducts business using various forms of communications to disseminate information and assist customers;
  • Assists with data collection, creates and maintains spreadsheets and accurately compiles, organizes, and prepares information for various projects, reports, meetings and presentations;
  • Organizes, prepares and maintains Human Resources records and data related to the various phases of employment;
  • Prepares and processes applicant and employee files and assists with onboarding;
  • Assist office and school based staff by responding to general inquiries and provides support related to Human Resources functions;
  • Assists with recruitment and selection activities to include but not limited to screening postings, scheduling appointments, coordinating candidate events and selection panels, etc.;
  • Completes special administrative projects as assigned;
  • Utilizes all Human Resources information technology and adapts to new technologies quickly; and
  • Performs other duties as assigned.


  • Job Requirements:

    The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Must be able to multi-task and quickly analyze issues, shift priorities, and cope with ambiguity in a fast paced environment;
  • Must be able to interact positively with all levels of staf f and a broad base of customers;
  • Must have successfully completed classes or course work resulting in proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, etc.) report generating software and other human resource technologies and be skilled in using the Internet for work related research;
  • Cultural sensitivity and collaborations with others along with effective oral and written communication skills with a focus on accuracy and high quality customer service; and
  • Ability to maintain confidentiality.

  • EDUCATION AND/OR EXPERIENCE REQUIREMENTS:

    High School diploma or GED required; Associate's Degree preferred. Must have a minimum of two (2) years of Human Resources related administrative experience, preferably in a high volume office.

    CERTIFICATION REQUIREMENTS:

    None required.

    SUPERVISORY RESPONSIBILITIES:

    No direct supervisory responsibilities.

    PHYSICAL DEMANDS:

    The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

    WORKING ENVIRONMENT:

    The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job. Fast pace work environment, requires multitasking on a routine basis.

    ADDITIONAL INFORMATION:

    None.

    Additional Details:

    Direct Deposit is expected as a condition of new hire employment.

    Based on the settlement agreement reached in Administrator, Wage and Hour Division, U.S. Department of Labor v. Prince George's County Board of Education, OALJ Case No. 2011-LCA-00026, PGCPS is ineligible to sponsor foreign nationals for U.S. employment under any temporary or permanent visa program. As a condition of employment, all applicants for employment must be qualified to work in the United States without sponsorship by PGCPS. If you are not work-authorized and would require PGCPS to sponsor you for a work visa you will not be considered for employment.

    How To Apply:

    To submit an application online select apply.

    Please complete ALL sections and provide applicable details to ensure full consideration. If you need assistance with submitting your application online, please contact the Employee Support Center & Substitute Services at 301-780-2191.

    Appropriate accommodations for individuals with disabilities are available upon request.

    Minimum Salary:

    Maximum Salary:

    Currency:
    USD

    Shift Work Preferences:

    Certified Teacher?:

    Certification Subject Areas:

    Amount of Travel:

    Work At Home:

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