COORDINATOR, LICENSING

Job Title: Licensing Coordinator

D epartment: Extended Learning and Community Schools

L ocation: 1617 S. Acoma St. Denver, CO 80223

J ob Type: Monday-Friday, Full-time; 235 Work year

S tarting Salary: $42,057

Highlights: Paid Professional Development training, benefits available

Make a difference in the lives of students by joining our team and supporting the DPS vision, Every Child Succeeds.

Overview and Purpose:

S upports individuals, teams and/or departments through facilitating and regulating a series of activities and work streams. Carries out specific tasks based on established procedures, to ensure a broader set of priorities and objectives are met. Primary focus on execution of assigned tasks in a specific area of responsibility, with a non-technical scope and a high degree of customer service.

Primary Objective and Key Responsibilities:

The Licensing Coordinator is responsible for supporting the administration and maintenance of licensing guidelines for the Discovery Link program in the Extended Learning and Community Schools (ELCS) department in regards to business activities, special projects, and complex issues. The specialist will also be responsible for tracking and maintaining a database of all Colorado Childcare Assistance Program approvals for families registered in Discovery Link.

Key Responsibilities:

- Day to day execution: provides administrative support and assists in carrying out specific activities, such as: distribution of materials, process documentation, conducting trainings, organizes and submits reports, coordinates responses, develops procedures, and maintaining records and files.

- Problem solving: assesses and troubleshoots, escalates problems and interacts with stakeholders across the district to resolve problems related to area of responsibility. Exercises discretion to make exceptions to policy. Documents exceptions for compliance record keeping and reporting.

- Collaboration: ensures appropriate key stakeholder involvement in planning, goal-setting, and implementation to achieve buy-in of work products. Ensures purposeful, positive and professional interactions and relationships with all stakeholders.

- Continuous improvement: identifies process inefficiencies and proposes solutions, identifies opportunities through external research on trends in resources, programs, and services and internal research with stakeholders, and supports improvement efforts in order to ensure smooth execution with appropriate participation and support across the district.

Essential Functions:

- Apply current licensing process, methodologies and propose future enhancements. Performs site audits for a safety and quality programming lens. Is responsible for supporting Licensing Manager with responses to Licensing violations.

- Act as coordinator for Colorado Childcare Assistance Program (CCAP) for the Department. Maintain an accurate database of families approved for CCAP assistance and ensure correct billing on a monthly basis.

- Ensure timely processing of licensing requirements for hired and terminated employees. Responsible for keeping all staff files and databases in compliance with Licensing.

- Monitor state licensing requirements and ensure communication of any changes regarding compliance to all pertinent individuals. Responsible for developing content for ongoing staff trainings.

- Efficiently maintain individual ELCS personnel files and database to include licensing, background checks, mandatory trainings, and other pertinent information in accordance with state licensing regulations, district policy and Family Educational Rights & Privacy Act (FERPA) guidelines.

- Efficiently communicate with program supervisors, managers and leadership. Facilitate trainings on licensing rules and CCAP processes.

- Act as primary liaison with the State. Efficiently communicate with the county CCAP offices to ensure payments, billing and family supports. Ensure access to programming for families who have been approved for CCAP.

Education & Experience:

- High School Diploma/GED required, Bachelor's Degree preferred

Knowledge & Other Qualifications:

- Personal transportation to our 44 sites across Denver metro area

- Knowledge with Microsoft Office products including Word, Excel and Outlook

- Effective time management and organizational skills

- Effective communication skills

- Strong attention to detail

- Effectively handle multiple demands and competing deadlines

- The ability to take responsibility for one's own performance

- Work collaboratively with others on a team

- High degree of integrity in handling confidential information

- Knowledge of Google Suites (Docs, Sheets, Slides, Forms)

- Experience navigating and managing MIS (management information system)

Other information:
The Department of Extended Learning and Community Schools supports and strengthens DPS students, families, schools and communities by delivering and facilitating high-quality programs and services that extend beyond the traditional school experience. This includes out-of-school-time programs and volunteer and community partnership services. This work creates safe environments where students and families gain the tools, resources and social competencies they need to achieve success.:

About Denver Public Schools:

Denver Public Schools is committed to meeting the educational needs of every student with great schools in every neighborhood. Our goal is to provide every child in Denver with rigorous, enriching educational opportunities from preschool through high school graduation. DPS is comprised of nearly 200 schools including traditional, magnet, charter and alternative pathways schools, with an enrollment of more than 90,000 students.

Under the leadership of Superintendent Susana Cordova and guided by the tenets of The Denver Plan, DPS has become the fastest-growing school district in the country in terms of enrollment and the fastest-growing large school district in the state in terms of student academic growth. Learn more at dpsk12.org.

Denver Public Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.