Position Type:
Food Service

Date Posted:
10/28/2019

Location:
FOOD SERVICES

Date Available:
19-20 School Year

   Additional Information: Show/Hide

Class Code: 7724

TITLE: Purchasing Technician
Grade 21

REPORTS TO:

SUPERVISES:

JOB FUNCTION: Purchase a variety of non-bid supplies, lumber, instruments, equipment, furniture and services; receive, inspect and process
requisitions; obtain written and verbal quotes on large requisitions and maintain vendor lists for assigned products
and services; perform duties related to processing,expediting and follow-up of requisitions, orders and deliveries;
operate a large volume copy center.

DUTIES AND RESPONSIBILITIES:

• Purchase a variety of supplies, instruments, equipment, furniture, appliances, office supplies, musical instruments, memberships and other non-bid items; process and distribute requisition and purchase documents according to established procedures; reorder items under existing contracts and purchasing agreements.

• Receive and inspect requisitions for clarity, accuracy and completeness; secure missing or inaccurate data and resolve issues; assign vendor numbers and enter information into computer terminal; verify account balances for sufficient funds.

• Communicate with vendors and obtain written and telephone quotes for large requisitions and process smaller requisitions without quotes according to established procedures; compare and evaluate quotes and specifications and award orders on non-bid items; expedite orders and resolve issues with suppliers as appropriate.

• Maintain vendor lists for assigned items; contact vendors for clarification of issues related to product availability, prices, timing and specifications; revise vendor lists and maintain current library of catalogs and supply lists.

• Maintain and update computer files including corrections, deletions and vendor changes.

• Receive and process bids for excess or surplus District equipment and supplies; assist in the preparation of bid specifications and packets for a variety of bid purchases; attend bid openings and participate as directed.

DUTIES AND RESPONSIBILITIES (CONT.):

• Communicate with accounting to assure proper funding amounts, account numbers, authorization and payment; provide and receive information on purchasing-related matters with accounting, warehouse, other District personnel and vendors.

• Purchase a variety of special orders; assure proper hand stamps, authorization and funding for special orders; process confirmation documents for hand stamp purchase orders.

• Complete purchasing documents and revolving cash vouchers to assure proper payments for items, shipping and changes in previously-placed orders; receive and review completed purchase orders, match with requisition and forward to accounts payable for payment.

• Operate a variety of equipment including a computer terminal, copier, adding machine, paper drill and cutter and a fax machine.

• Assist other purchasing personnel in purchasing and duplication duties as assigned.

• Prepare and maintain a variety of related records, lists and reports.

• Perform other duties as assigned.

• Maintain regular attendance.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• District and department purchasing policies, procedures and operations.
• Applicable sections of Kentucky Administrative Regulations and other applicable laws.
• Types and sources of supplies, materials and equipment used in a school district.
• Technical aspects of researching, comparing and purchasing District supplies, materials and equipment.
• Modern office practices, procedures and equipment.
• Record-keeping techniques.
• Operation of a computer terminal.
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• Oral and written communication skills.
• Correct English usage, grammar, spelling, punctuation and vocabulary.

KNOWLEDGE AND ABILITIES (CONT.):

ABILITY TO:

• Perform responsible duties in the purchase of District supplies, materials, equipment and services.
• Learn to interpret, apply and explain rules, regulations, policies and procedures related to purchasing supplies and equipment.
• Exercise sound judgment in the purchase of a variety of materials, supplies and equipment.
• Prepare and process non-advertised bids and one-time purchases.
• Perform complex clerical work in the review and correction of purchasing documents.
• Operate a variety of office equipment including computer terminal, typewriter, and calculator.
• Establish and maintain cooperative and effective working relationships with others.
• Understand and follow oral and written directions.
• Plan and organize work.
• Communicate effectively both orally and in writing.
• Maintain records and prepare reports.
• Meet schedules and time lines.
• Work independently with little direction.
• Add, subtract, multiply and divide quickly and accurately.

PHYSICAL DEMANDS:

• Work is performed while standing, sitting and/or walking.
• Requires the ability to communicate effectively using speech, vision and hearing.
• Requires the use of hands for simple grasping and fine manipulations.
• Requires bending, squatting, crawling, climbing, reaching.
• Requires the ability to lift, carry, push or pull light weights, up to 30 pounds

EDUCATION AND EXPERIENCE:

• Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years experience assisting with the purchase of supplies and equipment.

Contact Person: Michelle Coker (michelle.coker@fayette.kyschools.us)