Administrative Assistant I (Special Education)
Student Prog - PEC

Support Staff - Position - Other - Other

Job Number : 4600190032

Start Date :

Open Date : 10/21/2019

Closing Date : 12/27/2019

POSITION SUMMARY:
The Administrative Assistant I (Special Education) performs a variety of office support tasks including answeringtelephones, scheduling meetings, filing, copying, posting, data entry, typing, and word processing. Works directly with and reports to the Executive Director (Special Education). The work performed by the individual in this job is confidential in nature.
Note: Additional or differentiated duties may be assigned depending upon the nature of the work duties associated with the department.
ESSENTIAL DUTIES:
• Provides administrative support including drafting and typing memos, correspondence, forms and other materials to disseminate information or provide notification.
• Answers phone, schedules appointments, and provides information regarding office district policies and procedures.
• Screens, responds to, and/or distributes mail as appropriate.

• Receives phone calls and walk-in visitors.

• Schedules appointments and meetings to maintain calendar.

• Attends meetings to provide or obtain information.

• Obtains, compiles, organizes, and prepares information and data for various reports, meetings/board agendas, ensuring information packages are complete and meet guidelines for submittal.

• May act as Timekeeper for the department.

• Coordinates special administrative projects as assigned to include assigning work, providing project information, giving guidance in support of project objectives, and prepares final report.

• Acts as lead to other staff ensuring smooth workflow, coverage of a position in absence of employee, and assists in interpreting policies, procedures, and processes and clarifies as appropriate.

• Makes travel arrangements including accommodations, rental cars, and airline reservations.

• Reviews expense reports for completeness/submits for reimbursement.

• Performs other duties as assigned by the appropriate administrator.

• Required to attend scheduled shift during regular business hours as mandated.

Requirements : MINIMUM REQUIREMENTS EDUCATION:
? High School Diploma or GED required.
? Bachelor's degree preferred.
CERTIFICATION/LICENSE:
N/A
WORK EXPERIENCE:
2 years of clerical experience with high competency in office software. Experience working in a fast-paced urban school district or comparable governmental/public sector work, preferred.
KNOWLEDGE, SKILLS & ABILITIES:
Advanced principles of office administration and systems, office technology, and workflow. Advanced office procedures, including filing systems, record keeping systems, business correspondence, and reporting formats. Advanced computer operating techniques related to administrative and financial record keeping, databases, text processing, reporting, and presentations. Effective communication (written and oral). Proficiency with all Microsoft Products as well as ERP (Lawson or similar system), SharePoint and applicable HR information systems (ie, can perform mail merges functions and implement formulas into spreadsheet), and effective problem-solving skills. Leadership and problem-solving skills. Plans and organizes work, schedules, and procedures. Able to carry on several simultaneous assignments, with close attention to schedules and deadlines. Meets deadlines and learns processes with little to no documentation. Works independently, with little direction exercising good judgment. Read, interpret, explain, and follow rules, regulations, policies, and procedures. Works independently and confidentiality with confidential, privileged, sensitive records, materials, and information. Performs basic mathematics functions and maintains accurate financial and statistical records. Speaks tactfully and courteously in English with staff and the public and is sensitive to cultural, developmental, religious, and ethnic diversity of students and community.

Compensation : GRADE: 118
WORK DAYS: ANNUAL
SALARY RANGE: FY'20 APS Salary Schedule (All Positions)

FLSA Status : NON-EXEMPT

Employment Category : CLASSIFIED

Reports to: : Director (Special Education)