Procurement Specialist
PURCHASING

Classified - Position - Other, please specify

Job Number : 3700148816

Start Date :

Open Date : 10/16/2019

Closing Date :

**Multiple Vacancies**
We are looking to hire two Procurement Specialists at either of the levels below.
Senior Procurement Specialist
Position is responsible for the procurement of moderate to highly technical/complex commodities and services including the procurement of architectural and engineering services, construction, and related supplies and services required by various departments in accordance with all applicable federal, state and local laws, policies and procedures utilizing solicitation methods including Requests for Quotations (RFQs), Invitations for Bids (IFBs), and Requests for Proposals (RFPs) in accordance with legal requirements and school division policies/procedures.

• Must possess a Bachelor's degree in business, public administration, or a related field and considerable related experience in a governmental purchasing environment; or any equivalent combination of education and experience that would provide the noted knowledge, skills, and abilities.
• Must have significant professional public sector experience in contract administration and procurement.
• Must have a minimum of 5 years of procurement experience.
• CPPB, VCO, or similar certification required.

Salary: $50,372 - $57,927
For a complete job description visit http://sbo.nn.k12.va.us/hr/jobs/descriptions/Senior_Procurement_Specialist.pdf

Procurement Specialist
Position is responsible for the procurement of routine and moderate to highly technical/complex commodities and services utilizing solicitation methods including Requests for Quotations (RFQs), Invitations for Bids (IFBs), and Requests for Proposals (RFPs) in accordance with legal requirements and school division policies/procedures.

• Must possess a Bachelor's degree in business, public administration, or a related field and considerable related experience in a governmental purchasing environment; or any equivalent combination of education and experience that would provide the noted knowledge, skills, and abilities.
• CPPB, VCO, or similar certification required.

Salary: $45,433 - $52,247
For a complete job description visit http://sbo.nn.k12.va.us/hr/jobs/descriptions/Procurement_Specialist.pdf

Assistant Procurement Specialist
The Assistant Procurement Specialist role conducts a variety of procurement activities that may include the purchase of goods and services; contracting; material handling services; and order expedition from vendors to users. Duties range from routine to those that are varied and of moderate difficulty and include analyzing documents and resolving vendor and department/school complaints. The role may also require all relevant and necessary certifications including but not limited to Virginia Contracting Officer (VCO), CPPB, or similar certifications.

• Must possess a college degree in business, public administration, or a related field and considerable related experience in a governmental purchasing environment; or any equivalent combination of education and experience that would provide the noted knowledge, skills, and abilities.
• Ability to obtain CPPB, VCO, or similar certification within 36 months of hire date.

Salary: $36,960 - $42,504
For a complete job description visit http://sbo.nn.k12.va.us/hr/jobs/descriptions/Assistant_Procurement_Specialist.pdf

Essential Duties

1. Ensures compliance with federal and state procurement law, school division policies and procedures, state and federal antitrust law, the Uniform Commercial Code, other procurement-related law.
2. Promotes efficient, cost-effective business practices in establishing contracts and ensures compliance with sound business practices.
3. Establishes strategic sourcing plans for all assigned commodities.
4. Improves procurement efficiency through compliance reviews, procurement analysis and consultation.
5. Provides guidance and direction to departments/schools regarding solicitation specifications/requirements, legal provisions, ethical issues, management of vendor performance, and contract interpretation/administration; ensures the integrity of the government procurement process is upheld.
6. Develops routine and moderate to highly technical/complex specifications, special instructions/conditions, and requirements for RFQ and IFB solicitations; evaluates quotes/bids and recommends award of contracts to the lowest responsive and responsible bidder.
7. Develops scope of work and requirements for RFPs in conjunction with departments/schools; establishes evaluation methodologies; determines pricing structures and negotiation strategies for competitive negotiations.
8. Chairs RFP evaluation committees; facilitates committee sessions; evaluates proposals; conducts competitive negotiation sessions; recommends contract award to the most qualified offeror; prepares/reviews legal contract verbiage/document.
9. Conducts pre-bid and pre-proposal conferences with prospective bidders and offerors; prepares/issues written addenda as required.
10. Serves as a liaison between the school division and prospective bidders/offerors and vendors. Interviews vendors to maintain technical knowledge of goods/services and to stay abreast of product developments/market conditions.
11. Monitors vendor performance and initiates corrective action within legal parameters of contractual provisions as necessary; assesses nonperformance situations and initiates contractual default/breach proceedings as required.
12. Formulates and presents determinations/findings based on sufficient substantiation/justification to withstand legal scrutiny of procurement decisions/actions.
13. Prepares reports and formal correspondence.
14. Recommends and assists in development and maintenance of public contracting policies/procedures; updates solicitation formats to comply with changes in government procurement laws, regulations and/or policies.
15. Models nondiscriminatory practices in all activities.

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Position Control Number : 654, 653

Duty Days : 245

Months : 12

Hours : 8

Job Attachment : View Attachment

The Newport News Public Schools prohibits discrimination on the basis of race, color, religion, sex, ethnicity, national origin, age, disability, pregnancy and childbirth, marital status or any other basis prohibited by law. (Reference: School Board Policies 2-33, 4-4, and 4-6).