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Secretary II - Human Resources - Part-time position

Employer
Topeka Public Schools
Location
Topeka, KS, US
Salary
$11.81 - $12.90 / Per Hour
Reports To: Manager - Substitute Services

Position Purpose: Weekly time reporting for substitute staff

Qualifications:
  • High school diploma or equivalent
  • Must have basic bookkeeping and accounting skills
  • Knowledge and ability to operate computers and software programs such as spreadsheets, and related programs.
  • Ability to operate office machines, i.e. copy machines, calculator, fax machine
  • Preferable to have experience in using the USD 501 TERMS program for payroll entry

Physical/Emotional Requirements: (The incumbent may be required to use the below requirements during any part of the working day.)

Speaking, hearing, visual, mobility, dexterity, consistency of temperament, multi-tasking, stamina for stressful situations. Fast-paced environment; some lifting; sitting/standing/walking at will. Sitting for long periods of time.

Performance Responsibilities:
  • Collect weekly substitute time sheets from schools. Follow up with school secretaries as needed to obtain timesheets and clarify information on time worked by substitutes.
  • Run reports from SmartFind substitute system, compare time sheets to information from Smart Find and make necessary corrections.
  • Manually adjust pay amounts as necessary to correct Smart Find
  • Bi-weekly report - check final report for additional corrections prior to taking to payroll for payment.
  • Performs varied related office duties

Terms of Employment:

10.5 months; salary and work year to be determined by the Board of Education.

Evaluation:

Performance of this position will be evaluated in accordance with provisions of the board policy on evaluation of Support Service Personnel

Significant associations:

The performance responsibilities are not limited to those outlined in this description and may include any other responsibilities as assigned by the administrator/supervisor

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