Senior Accountant - PreK

Memphis, TN, US
Oct 15, 2019
Grade Level
Early Childhood
Purpose and Scope
Works under general supervision of the Grants Fiscal Pre-K Manager to assist in coordinating and performing responsible professional accounting functions in the maintenance of accounting and internal control systems for the Early Childhood department. Provides instruction and leadership to staff, efficiently recording, summarizing, and reporting the results of financial activities and performing related tasks as assigned. Interacts with cross-functional teams within the District to assist with the administration and planning of Shelby County Schools' Early Childhood budget.

Essential Job Functions
  1. Completes, reviews, and confirms the accuracy and validity of posting and accounting transactions. Prepares journal entries, as needed.
  2. Reviews expenditures and other submissions to ensure compliance with District, State, and Federal policies and procedures, as applicable. Prepares expenditure projections with input from the Program staff to ensure budgets are aligned and a plan is in place for expending funds.
  3. Ensures expenditures are encumbered and reconciled to actual expenditures. Maintains fiscal records that adequately identify and support the expenditures.
  4. Prepares and submits monthly financial reports to Program Director/Managers and other internal and external parties, as required.
  5. Performs analysis of the budget and actual and forecasted expenditures to ensure funds are aligned with the District's vision and program goals/objectives. Prepares budget revisions, as needed.
  6. Serves as financial lead for the annual completion and submission of District/State budgets.
  7. Processes budget revisions in E-plan. Submits budget revisions to Budget Services and inputs budget amendments in the District's financial system.
  8. Maintains inventory and reconciles inventory to the District's financial system and ensures a physical inventory is conducted at a minimum of once every two years.
  9. Provides requested supporting documentation for internal audits and review.
  10. Reconciles revenue recipes to the general ledger. Reviews payroll general ledger activity to ensure employees are coded correctly and verifies the District's position control data.
  11. Approves requisition requests to ensure funding is available and the budgetary accounts are accurate and aligned with approved budgetary authority by category.
  12. Performs other related duties as assigned or directed.

Minimum Qualifications
Graduation from an accredited college or university with a Bachelor's Degree in Public or Business Administration, Finance, Accounting, or a related field of study; Plus , four (4) years of related accounting experience; OR, an equivalent combination of related education, training, and/or experience totaling eight (8) years. (Master's Degree in Public or Business Administration, Finance, Accounting, or a related area preferred ). (PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED).

Degree Equivalency Formula :
Bachelor's Degree = 4 years plus required years of experience.
Master's Degree = 2 years plus required years of experience. Where Master's degrees are required, years for Bachelor's Degrees must be included.

Knowledge, Skills, and Abilities
  • Solid knowledge and understanding of, both, accounting and budgeting principles and procedures.
  • Excellent project management skills that can generate a plan, overcome project barriers, and implement a successful plan on time and within budget, including gaining stakeholders' buy-in.
  • Strong analytic and problem-solving skills, with the ability to swiftly and accurately understand moderate to complex data and perform complicated analyses with budget and financial data.
  • Demonstrated skill in generating effective solutions to complex problems.
  • Skills in developing data-supported solutions and using fact-based logic.
  • Strong leadership skills and ability to collaborate with others.
  • Ability to tackle the operational challenges of a changing, political, and educational environment.
  • Ability to manage daily administrative tasks without losing sight of long-term goals and planning.
  • Strong proficiency in Excel, Word, Access, and PowerPoint.
  • Strong written and verbal communication skills with internal and external stakeholders, including setting appropriate expectations, prioritizing various tasks and deadlines, and building trust within and across teams.
  • Ability to work irregular office hours.

Physical Requirements and Working Environment
Requires sedentary work involving standing or walking for brief periods, exerting up to 10 pounds of force on a regular basis; and some dexterity in operating office equipment; must be able to use hands and fingers for sign language.

Unavoidable Hazards : The position is exposed to no unusual environmental hazards.

Sensory (ADA) Requirements : The position requires normal visual acuity and field of vision, hearing and speaking abilities.

SCS is an Equal Opportunity Employer. SCS provides reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

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