Position Control Analyst

Oakland, CA, US
$73,964 - $94,399 / Per Year
Oct 11, 2019

Position Description


Analyst, Position Control


Assigned Supervisor


Financial Services/Budget


Confidential Management




261 days/7.5 hours


Created 2019SALARY GRADE:


BASIC FUNCTION: Under general supervision, performs a variety of complex technical and specialized functions to support budgeting and position control. The Position Control Analyst shall assure detailed and strict implementation of the District's approved budget, establish and maintain statistical records and reports, maintains position control as it integrates with budget, personnel, and payroll systems; researches, reviews and analyzes complex and technical budget and position control data and records.

REPRESENTATIVE DUTIES: Incumbent may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but are intended to accurately reflect the principal job elements.


This position shall ensure that each position in the District has its own unique position control number and is an entity separate from the incumbent(s) in that position. Information about positions shall be tracked over time regardless of changes to the incumbents' history, FTE distribution, termination, or other elements. Position history tracking shall be separate from the changes within incumbents. Positions shall be tracked even when there are no incumbents to fill specific positions.

Participates in the budget process, including review and analysis to ensure that all positions budgeted are appropriately entered in the position control system; ensures changes made to positions during the budget process are updated in the management systems.

Creates and reviews position control reports; creates and enters new positions into the position control system and updates existing position information; maintains position vacancy lists with respect to position control and staffing allocations.

Maintains the position control tracking systems;

calculates the cost of position changes and ensures all appropriate approvals are received;

reviews budget and position control information and verifies position and funding requests and expenditures comply with established guidelines and coding standards;

reviews and authorizes changes to positions, hours/FTE, and account codes;

notifies school sites and departments of approvals or concerns.

Monitors budget expenditures for assigned programs and communicates with sites and departments regarding spending levels and budget activity;

reviews and approves program funding transfers to maintain position control;

participates and prepares staffing allocation studies and surveys;

provides and generates reports to verify employees and positions are assigned to the appropriate school site or department.

Develops, calculates and maintains position control tables;

processes information from the position control system into the budget system and ensures both are appropriately updated for changes and in sync;

creates and maintains essential master tables for the position control system.

Collaborates with respective district school sites and departments, County office, and the lead system administrators with updates, releases, and modifications to the position control system.

Develops and generates reports to extract data from the position control system to ensure accuracy of data input and maintenance;

analyzes data and makes adjustments as necessary.

Work closely with Directors of Budget, Accounting, and the Talent Division Analyst, HRIS Internal Audit, on issues of FTE and Requests for Position Change as they relate to position control.

Communicate with Payroll Supervisor and clerks regarding position control issues.

Reconcile position assignments and Payroll at 1st and 2nd interim reporting periods.

Work with staff in Budget, Audit, and Attendance to run salary projections, and reconcile positions.

Work with the Technology Department regarding issues with the Position Control module.

Receive and review all Position Change Requests for authorized signatures/approvals and validates positions in information systems, researched and track all requests.

Assist Assistant Superintendent of Business or designee with staffing projections and allocations to sites.

Roll Position Control into new school year information system and perform year-end closing functions.


The District determines whether a candidate is qualified based on fulfillment of prerequisites, relevant work experience, ability to perform the essential functions, reference checks, effective interpersonal and communication skills demonstrated by interview performance and/or writing samples, and achievement on performance-based assessments (if applicable) that demonstrate the candidate possesses the requisite knowledge, skills, and abilities.

Meeting prerequisites only satisfies the initial screening process and does not indicate the candidate is qualified to perform the essential functions of the position.


Specific knowledge required to satisfactorily perform the functions of the job include: principles and practices of position control management;

rules and regulations governing position control;

advanced research techniques;

Federal, state and local laws, regulations and guidelines governing the budget process;

Operations, policies, and objectives

Methods of auditing budget and position control transactions.

Computer applications including word processing, spreadsheet and relational database applications.

Business Reporting techniques and systems.

California school district budgeting and accounting procedures.


Communicate both orally and in written correspondence at a highly professional level.

Interpret, apply and explain applicable procedures, rules, and regulations. Meet schedules and timelines.

Perform position control and statistical projects.

Develop mathematical and statistical computations with speed and accuracy.

Establish and maintain files.

Perform tasks in Microsoft Excel and relational databases.

Operate a variety of office equipment that includes calculations, data entry, access and amendments to database information.

Understand the ability to carry out and follow oral and written directions.

Problem-solve issues to identify and propose resolutions that involve position control.

Communicate effectively in person, over the telephone, and in writing.

Highly developed interpersonal skills to diplomatically address administrators and employees questions and concerns. Exercise initiative and work independently on assigned projects.

Establish and maintain cooperative working relationships with those contacted in the course of work.


Any combination of education, training and/or experience equivalent to: a Bachelor's degree with a major in finance, economics, or business administration, human resources, accounting or a related field.

Three years of successful experience in finance, bookkeeping, accounting or human resources in a high volume customer service environment.

Responsible experience in a school district office that includes duties involving budgets, grants or detailed statistical reports or a public agency or private human resource or business office working in position control, staff budgeting or comparable area is preferred.

Valid California Driver's License

Employment eligibility will include fingerprints, Tuberculosis and/or other employment clearance


Employment eligibility may include fingerprints, tuberculosis and/or other employment clearance.



Office environment; rapid-paced work, constant interruptions


Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing and pulling objects; heavy physical labor; bending and twisting at the waist, climbing stairs and ladders; bending head or body forward and downward; reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations.


The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.

Primary Location: Budget
Salary Range: $73,964 - $94,399 / Per Year
Shift Type: Full-Time

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