Program Manager: Operations and Grants Development (Special Education Specialty)

Program Manager: Operations and Grants Development (Special Education Specialty)
OFFICE OF SPECIALIZED SERVICES
440 N. BROAD STREET
PHILADELPHIA, PA 19130

Central Office

Job Number: 4600189588

Start Date:

Open Date: 10/10/2019

Closing Date: 11/10/2019

Job Summary
Assists the Deputy Chief, Specialized Services in achieving programmatic effectiveness in the operational aspects while maintaining compliance with all applicable federal, state and local guidelines.
Essential Functions
Special Education Specialty
  • Works closely with the Director of Financial Management regarding compensatory education funds and payments.
  • Processes invoices for students in out of district placements, including both approved private school (APS) and alternative special education setting (ASES) and compensatory education placements.
  • Reviews invoices for compliance with APS/ASES contracts.
  • Tracks payments for APS/ASES invoices and generate budget projections.
  • Reviews attendance when processing APS/ASES ESY invoices.
  • Responds to reconciliation requests from out of district placement vendors.
  • Processes invoices for independent educational evaluations.
  • Provides training to compensatory education team and OSS staff.
  • Assigns tasks to compensatory education team members.
  • Reads and extracts information from settlement agreements; provides advice and feedback to the Deputy on how agreements can/should be improved.
  • Liaison with parents, vendors, OSS staff and the Office of General Counsel.
  • Assists parents in navigating settlement agreements based upon the needs of the student.
  • Makes decisions regarding approved/disapproved purchases.
  • Navigates Advantage, EasySystem and Infinite Campus to verify student data and payments.
  • Use various data sources (including K drive, Excel, Google docs and vendor invoice system under development) to manage compensatory education data.
Minimum Requirements
  • Master's degree from an accredited college or university.
  • Five years of full-time, paid, professional experience in project management or program implementation in special education or operations which has included providing operational support to staff.
Knowledge, Skills and Abilities
Demonstrated knowledge of:
  • the principles, practices and theories involved in the grant application, monitoring and reporting processes.
  • federal, state and local regulations governing the management of grants.
  • standard fiscal monitoring and management protocols.
  • the departmental functions of the assigned office.
  • the current uses and capabilities of personal computers and their software applications.
Ability to:
  • support the coordination, refinement and expansion of a broad and diverse programmatic network.
  • coordinate and oversee the work of staff and attain effective results.
  • exercise sound judgment and discretion in applying and interpreting policies and procedures and in making decisions consistent with program policies and objectives.
  • assist, advise and direct the activities of internal and external partner staff as it pertains to fiscal and office management functions.
  • interpret program policies and procedures to individuals and groups through
  • conferences, and to speak effectively before professional, civic and community groups.
  • establish and maintain effective working relationships.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Additional Job Information: This is a 12-month, non-represented role. The salary grade for this position is 4026. Interviews may be conducted to determine how well a candidate meets the established criteria. Please note that not all qualified candidates may be selected for an interview.

DISCLAIMER: Interviews may be conducted to determine how well a candidate meets the established criteria. Please note that not all qualified candidates may be selected for an interview. Additional factors, including, but not limited to, disciplinary action, ability to follow directions, punctuality, and professional conduct will be considered in the evaluation process.

The selected candidate must have no pending disciplinary action or anecdotal record on file and have not been subject to any disciplinary action within the past eighteen (18) months. In addition, the candidate must have an excellent record of attendance and punctuality during the last three (3) years (defined as no more than eighteen (18) occasions of lateness or absence for personal illness within this period of time with the exception of one extended long-term absence)

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