CCSD District Office
TITLE: BUSINESS ASSOCIATE
Job Focus: To assist the Business Manager in all fiscal matters of the district.
FLSA Status: Exempt
Line of Supervision: Responsible to and evaluated by the Business Manager.
Duties and Responsibilities: Assumes responsibility for the Imprest and activity funds. Develops and maintains proper records relating to all purchases, so that up-to-date inventories are available for future planning. Assumes responsibilities for all bank deposits and keeps track of NSF checks. Assumes responsibilities for filling out all official forms (state, county or federal), for food service including monthly lunch program reports. Completes financial reporting forms required by federal, state or county agencies. Performs all preparation for payroll and payroll-related reports. Performs all credit union deductions, labor union deductions, and other association deductions. Completes all monthly, quarterly reports for IMRF, federal and state income tax. Keeps records of all deductions made by employees and has them fill out proper forms. Verifies that all payroll checks from Township Treasurer are correct. Keeps records of all over-time, extra duty pay and arranges for payment. Assists in verification of salary placement of staff. Balances and reports all special district funds to Treasurer’s office. Reconciles bank statements each month. Performs duties as assigned regarding the Federal Food Program. Maintains district property appraisal records. Maintains proper records of all financial activities and makes them available for audit by the appropriate agencies. Compiles all data necessary for the development of the annual budget. Makes copies of the budget available to the press, all board members, administrative team and interested citizens. Prepares and distributes federal and state (both Illinois and Indiana), wage and tax statements (W-2) of employees. Prepares the federal and state (both Illinois and Indiana), wage and tax statement (W-3), for all employees, and files with appropriate agencies. Maintains information for employees concerning other pay, deductions, pensions, insurance and other benefits. Prepares the annual reports relating to retirement, and unemployment compensation. Act as the representative of District 168, to any hearing held by a state agency on an unemployment claim filed against the District. Keeps accurate salary, wage and employee benefit records on all current and all past employees. Supply appropriate information concerning employment history to proper agencies, if authorized to do so. Assists and coordinates the district’s food service program. Develops and coordinates all risk management programs for district personnel. Also, insures safety of all students/staff, while on school property. Coordinates the Health Insurance Programs and keeps records of same. Guards the confidentiality of all information which may come through this office. Breach of this trust shall be grounds for dismissal. Performs any other such duties as assigned by the Business Manager.
Minimum Qualifications: High school diploma/Associate/advanced degree (preferred). Working knowledge of office procedures and computer equipment programs/software. Secondary training in typing and at least two years job experience. Such alternatives to the above qualifications as the Board may find appropriate.
Terms of Employment: 12 month position. Salary and benefits as determined by the Board of Education.