Position Type:
Secretarial/Clerical/ Secretary
Date Posted:
11/19/2019
Location:
CCSD District Office
Date Available:
Immediately
Closing Date:
Until filled
TITLE: HUMAN RESOURCES AND PUBLIC RELATIONS ASSISTANT Job Focus: To promote district goals by providing professional administrative services in the Human Resources Department, district office, and in district public relations.
Line of Supervision: Responsible to and evaluated by the Coordinator of Human Resources.
Duties and Responsibilities:
Human Resources Duties and Responsibilities Secretary for union negotiation/bargaining meetings. Scribe for employee discipline meetings. Prepare documents for union bargaining agreements. Maintains accurate records of all employment relating to full-time, part-time, and substitute employees. Maintains and completes official personnel files and other records per Human Resources Coordinator. Substitute Coordinator. Assist with ISBE and federal compliance issues. Maintains accurate records of all employees’ sick leave, family medical leave, personal business leave, vacation, non-religious holidays, or workshop/conference days, taken by any employee.
Public Relations Duties and Responsibilities Develop media relationships to promote district brand. Attend district events, including evening and weekend events. Write articles and take pictures or district events to distribute to various media sources and place on district website. Manage content of district website, including writing articles and posting information. Work closely with all Publications (online and print). Write and send press releases to media outlets.
General Office Duties and Responsibilities Organizes and manages day to day needs of the office. Receives and places telephone calls as instructed. Mail distribution. Orders, processes and maintains supplies as needed. Fills out with a high degree of accuracy, all official forms that relate to the functions of this office. Welcomes visitors and arranges for their comfort. Serves as the secretary to the Supervisor of Building and Grounds by assisting with phone messages, communications and requisitions. Maintains accurate log for building usage by outside organizations. Record and compute Technology and Custodian mileage reimbursement. Order food for district in-services. Update district website calendar of events. Assist with student registration during the summer. Maintain technical knowledge by attending educational workshops and trainings in and out of District. Maintains a high level of ethical behavior in regard to any information available in the District office. Guards the confidentiality of all information which may come through the office. Breach of this trust shall be grounds for dismissal. Performs such duties as may be assigned by the Supervisor of Buildings and Grounds, Director of Instructional Services, Human Resources Coordinator.
Minimum Qualifications Bachelor’s Degree plus a minimum of two years’ experience. Must have an above average command of English Grammar, Spelling, and Composition. Must have an above average command of proper business letter construction, report development, and other standard business communications. Must be able to type 60 words per minute, with a high degree of accuracy. Must be able to operate a variety of office equipment, including computer, memory typewriter, Microsoft Suite, copier, software, fax, etc. Must have ability to organize and operate on office information storage and retrieval system. Must have knowledge of a variety of official rules, regulations and procedures, so as to be able to accurately fill out a variety of official forms. Must have a pleasant office demeanor and a diplomatic telephone voice. TERMS OF EMPLOYMENT: Twelve months (245 days). Salary and other benefits as established by the Board of Education. Application Procedure:
Apply Online. Not phone calls please.