Department Assistant - Engineering
Baltimore City Public Schools
200 E. North Avenue
Baltimore , MD 21202

Support Staff - Position - Secretarial/Office Support - Other

Job Number 8600000597
Start Date
Open Date
Closing Date

The Department Assistant - Engineering supports the administration of the day-to-day operations of the Engineering office. The Department Assistant carries out responsibilities for the purpose of providing a variety of clerical support to the Manager-Engineering and the department, such as record-keeping, creating correspondence, presentations, work orders, tables, forms, reports, requisitions, timesheets, and travel reimbursements. Investigates and responds to queries by retrieving information in manual and electronic databases. Maintains a variety of manual and electronic documents, files and records (e.g. departmental databases, calendars). Some responsibilities will be to support in the following functional areas: department administrative support, data entry and maintenance, customer and vendor relations, inventory management, and monitoring district-wide oil levels for boiler operations.

Essential Functions

• Performs administrative activities in support of the Manager-Engineering and department.
• Monitors oil levels to ensure adequacy for boiler operation for heating and supplying of hot water.
• Processes work orders in School Dude and routing to appropriate department to address.
• Coordinates assigned projects and/or department travel needs (i.e. arrangements for conferences and meetings, travel requirements).
• Monitors the status/action of delegated departmental assignments and/or tasks.
• Responds to requests and inquiries by searching and retrieving files.
• Composes, processes, and drafts incoming and outgoing correspondence.
• Performs data entry, and must have the ability to prepare charts, presentations, reports, forms and other documents and/or materials for use in meetings and throughout department.
• Greets and directs visitors for the Engineering department; maintains and schedules appointments as needed.
• Orders, receives, organizes, and maintains office inventory, equipment and materials and monitors supply costs. Contacts vendors to ensure supplies and inventory are delivered to meet departmental needs.
• Processes payroll, including sensitive and confidential information.
• Receives and directs inquiries to appropriate staff.
• Processes, files, & maintains engineering records as needed.
• Responds to visitors, employees, and departmental leadership in a cooperative and constructive manner; requires support to other department personnel and responds to requests for information and assistance.
• Develops and maintains expertise through ongoing professional development opportunities.
• Performs and promotes all activities in compliance with equal employment and nondiscrimination policies; follows federal laws, state laws, school board?s policies and the professional standards.

Maximum Salary 21.96
Minimum Salary 17.81
Desired Qualifications

• High school diploma or GED required; Associates degree preferred. Degree must be from an accredited college or institution.
• Two years of administrative support experience with demonstrable skills in effectively collecting, compiling, analyzing and assembling records for producing reports.
• Skilled in the use of computer applications including Microsoft Office, Outlook, and district information systems such as Oracle, K12 Buy, or similar software.
• Ability to establish and maintain working relationships with other departmental officials, associates and employees.
• Excellent oral and written communication skills.

Full time or Part time Full time
Additional Details Qualified candidates for the above position must submit the following:

• Completed online application
• Resume that clearly demonstrates the above minimum qualifications. It is important that you include all experiences and education related to the position to which you are applying.
• Upload copies of all transcripts ?undergraduate, graduate and all MSDE Certifications
• Must provide three (3) professional references to include: name, title, business address, e-mail address and phone number
• All documentation/certification necessary (scanned copies accepted) to substantiate minimum qualifications; must be uploaded into application
• All documentation must be scanned and uploaded to application

Benefits -- This position is eligible for benefits. To review the available options please see the information relevant to the union for this position by viewing the following link: http://www.baltimorecityschools.org/Departments/hr/benefits/index.asp

Baltimore City Public Schools does not discriminate on the basis of race, color, ancestry or national origin, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, veteran status, genetic information, or age in its employment, programs and activities and provides equal access to the Boy Scouts of America and other designated youth groups. For inquiries regarding the nondiscrimination policies, please contact Equal Opportunity Manager, Title IX Coordinator Equal Employment Opportunity and Title IX Compliance Office 200 E. North Avenue, Room 208 Baltimore, MD 21202; 410-396-8542 (phone); 410-396-2955 (fax).