Description

Great Oaks Legacy Charter School is seeking a full-time School Office Coordinator.

About UsGreat Oaks Legacy Charter School is a high-performing, innovative public charter school in Newark NJ, serving over 1,600 students from Pre-K to 12th grade on campuses across the city. Our mission is to prepare public school students for success in college. We do so with a unique model that incorporates daily high-dosage tutoring, differentiated instruction, and building a school community based on genuine, caring relationships.

Job Description

The School Office Coordinator will support the operations manager to ensure the office operates efficiently and effectively, and will assist with administrative and operational duties, including:

Communication

• Greets parents, students, and visitors, and provides direction and assistance.Checks telephone messages and responds and/or communicates messages to appropriate staff members within 1-2 business days.Composes, photocopies, and disseminates pertinent information to staff, parents, students, and visitors, including calendars, schedules, special event communication, etc.Manages the OneCallNow system. Communicates with parents concerning school closings, early dismissals, school events, and other school-wide issues as needed.Receives school and staff mail and distributes it to appropriate staff members.

Student Records

• Maintains student records up to date in PowerSchool. Prints and distributes student progress reports and report cards as needed. Coordinates parent conferences as needed.Maintains student attendance records on paper and in PowerSchool, with attention to tracking absenteeism and tardiness. Makes calls to parents of absent students. Assists with communication of daily Absentee Report.Retrieves student records from previous schools. Responds to requests from parents and other schools for student records and transfers.

Enrollment

• Receives and tracks student enrollment documents. Contacts parents as needed.Maintains student files and contacts parents as needed for additional information.Receives and processes new student enrollment applications. Responds to requests for waitlist information.

General Operations

• Maintains, updates, and communicates school calendar and schedule.Coordinates school events, assisting with setup, planning, organization, and coordination of resources.Ensures that office supply orders are submitted to the Director of Operations.Receives deliveries and checks for accuracy. Oversees supply inventory and communicating needs to DIO.Maintains the bus ticket distribution process and records.Oversees room reservation and scheduling as needed.Manages meals/meal set up, and maintenance of records as necessary to meet requirements by the Dept. of Nutrition.Assist with basic first aid when nurse is not available.

Qualifications

• Belief that all students have what it takes to be successful and a desire to support the school's college preparatory academic program.Strong interpersonal skills and ability to build relationships and establish a good rapport with parents and other stakeholders.Strong written and verbal communication skills.Superb organizational skills and the ability to multitask in a high-paced environment, while maintaining professionalism.Flexible and collaborative approach to work; Strong work ethic and willingness to "roll up sleeves" to support school operations.Strong computer skills and proficiency in Microsoft Word and Excel required.Bachelor's degree from a competitive college or university is strongly preferred.Proficiency in Spanish language preferredReliable transportation / punctuality required.

Great Oaks Legacy Charter School is an equal opportunity employer.