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Spanish Bilingual Liaison & Senior Secretary

Position Type:
Secretarial/Clerical/Building Administrative Assistant

Date Posted:
9/18/2019

Location:
District

Date Available:
October 2019

A full-time Bilingual Liaison/Senior Secretary is needed for the 2019-20 school year (Grades 3-5).

Purpose:
To provide Spanish bilingual support to building administration, staff members, and school community, and act as a liaison to parents, staff, central office to maximize the efficiency and effectiveness of the school.

Location:
Located in the building office of the assigned school.

Responsibilities:
  • Communicate with Hispanic parents on a daily basis via phone calls, emails and face to face interactions.Provide translating of district and school documents designed to inform parents such as letters, bulletins, announcements, calendars, notices, webpage information, articles, flyers, newsletters, community resources communication, etc.Translate parent visits to the office when a Spanish-speaking parent needs support speaking with office staff, the liaison will be asked to translate.Increase parent and family involvement in schools and establish effective communication between home and school with Hispanic families.Assist building administrator, staff, students, parents, and school community by coordinating the accurate and efficient dissemination of all information necessary to the orderly operation of the schoolMaintain high standards of public relations at all times with students, staff, parents, and school communityMaintain confidentiality regarding all school, student and staff issuesAssist in the operation of the school office may include: opening and closing, proper maintenance of all office equipment, answering and responding to telephone and written communications, preparing correspondence and other materials, and the distribution of mailAssist in coordinating student needs including registration, transfers and field trips, etc.Assist in the maintaining and updating records including:
    • Student information database (PowerSchool)Staff information and staff attendanceStudent cumulative files
    Assist in the typing and distribution of school newsletter, bulletins, and correspondenceAssist in the maintenance of bus contracts for students in the buildingAssist with the coordination of transportation needs with Transportation Administrator (field trips, etc.)Assist with scheduling building usageOther duties as assigned by supervisor – may include coverage for health office in the absence of the health coordinator and other positions as needed
Qualifications and Experience:
  • Fluent in SpanishPrevious Spanish translation experience preferredHigh school diploma or equivalent2 to 3 years secretarial or related experience preferredExcellent communication and interpersonal skillsAbility to work with a minimum of supervision

Term of Employment:
Full-time (1.0 FTE), school year position, starting October 2019.

Physical Demands/Requirements:
This position requires the ability to lift and carry up to 15 pound items and to push or pull heavier items. It also requires good vision, hearing, and speech for safe and effective communication. Also requires ability to provide own transportation and may include some overtime.

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