KIPP Foundation

Multiple Locations
Type: Leadership & Support Staff
Full Time/Part Time: Full-Time
Start Date: Immediate
Subject:
Grade:

Organization: KIPP Foundation
Preferred Locations: Chicago, IL

Contact: Leslie Wade
Email:


KIPP
 
Great education transforms lives. KIPP, the Knowledge is Power Program, is a non-profit network of 242 college-preparatory, public charter schools educating over 100,000 early childhood, elementary, middle, and high school students. KIPP schools are tuition-free, public charter schools open to all students. KIPP schools, KIPP regions, and the KIPP Foundation - are united by a common mission, a commitment to excellence, and a belief that if we help children develop the academic and character strengths they need for college and choice filled lives, they will be able to build a better tomorrow for themselves, for their communities, for us all.
 
The non-profit KIPP Foundation trains and develops outstanding educators to lead KIPP schools, provides tools, resources, and training for excellent teaching and learning, promotes innovation, and facilitates the exchange of insights and ideas within the KIPP network and with partners including: other charters, districts, colleges and universities, and non-profit organizations across the country.
 
Why work at KIPP?
 
By working for the KIPP Foundation, you help more students across the country receive the high-quality education they deserve.  
If you believe all children deserve great schools and programs where they can gain the knowledge, skills, character, and habits necessary to achieve their dreams while making the world a better place , join us!

Position Overview
The Executive Assistant (EA) will be a key partner to our Chief Research, Data, and Innovation (RDI) Officer, providing administrative support and managing the Chief RDI Officer's time with incredible efficiency to maximize impact. In addition, the EA will partner with and provide administrative and scheduling support to five additional leaders on the RDI Leadership team. The ideal candidate will demonstrate that s/he possesses a mature, professional demeanor, and is a self-starter who takes initiative and thrives in a fast-paced, tech-enabled environment. S/he is a great relationship builder, has strong systems for managing work, prioritizes ruthlessly, and is expert at "seeing around corners" by anticipating upcoming needs and conflicts and resolving them. S/he is a clear, effective communicator in-person, on email, and via text/chat comfortable with fast deadlines and quick turnarounds. The EA will be an exemplar of professionalism, integrity and confidentiality.

Key Responsibilities and Duties

• Manage the complex and high-demand calendar of the Chief RDI Officer
• Provide administrative support for the Chief RDI Officer, e.g.
  • Coordinate travel arrangements including air travel, hotel accommodations, conference registration and ground transportation services
  • Manage expense reporting
  • Oversee RDI team expense reporting and invoice coding to ensure timely reimbursements / payments
  • Arrange logistics for meetings (catering, technology, supplies, etc.)
• Provide as-needed calendaring and administrative support for the RDI leadership team - comprised of leaders of KIPP's national High School, Insight & Analytics, IT, KIPP Through College, and Research & Evaluation teams
• Manage or assist with ad hoc projects and provide additional support as needed
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.

Key Competencies and Skills

• Proactive thinker, independent, self-starter
• Positive, proactive, solutions-oriented approach; resourceful problem solver committed to improving processes
• Expert in time management and efficiency
• Meticulous attention to detail with exceptionally strong follow-up and follow-through skills
• Strong written and verbal communication skills, including communicating in a clear, concise, engaging manner
• Track record of juggling multiple projects / competing priorities in a fast-paced, results-oriented environment
• Works with a sense of urgency while maintaining thoughtful, respectful approach
• Unflappable, highly organized, grace under fire
• Cultural competence in collaborating with colleagues across difference

Experience and Qualifications

• Associate or Bachelor's degree preferred, but not required
• 5+ years of experience in an administrative role supporting a senior executive managing a large team with multiple direct reports
• Comfort /experience working with a distributed team in a virtual environment
• Demonstrated ability to maintain confidentiality, exercise discretion and display good judgment
• Experience approving and submitting expense reports, invoices and time cards
• Advanced skills in Microsoft Outlook
• Familiarity with Microsoft Word, Excel and Power Point
• Experience with AnyBill, Concur, ADP, video conferencing systems a plus.
• Passion for KIPP's mission and values

This is a full-time exempt position based in Chicago, may have up to 5% travel.

Compensation and Benefits
KIPP offers competitive salary commensurate with experience. A comprehensive benefits package, generous vacation and PTO, 401k retirement plan with both pre- and post-tax options, as well as gym reimbursement, flexible spending account (FSA), and cell phone reimbursement are also offered by KIPP.

KIPP Foundation is an equal opportunity employer and an organization that values diversity. People from all diverse backgrounds are strongly encouraged to a