Attendance Specialist (.50 FTE) - Reach Academy Elementary School (2019-20)

Oakland, CA, US
$28,842.38 - 38,756.95 (to be pro-rated at .50 FTE) / Per Year
Sep 12, 2019
Grade Level
Elementary School
Job Type
Ref: PCN3521

IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY: Due to union restrictions, this position is only available to current employees of this school district for the first 5 days following the posted date. Applications submitted by job seekers not currently employed by the school district will not be considered during this time period.


Specialist, Attendance


Principal or Assigned School-Site Supervisor


As Assigned






261 days / 7.5 hours or duty days and hours as assigned


Created: June 2015



BASIC FUNCTION: Under the direction of an assigned supervisor, perform a variety of duties related to attendance accounting and record-keeping at an assigned school site; verify unverified absences and enter/maintain codes in the database and update attendance information; the Attendance Technician must have good communication, computer, typing and alphanumeric data entry skills, and experience with Microsoft Office.

REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to reflect the principal job elements accurately.)


Perform a variety of duties related to attendance accounting and record-keeping at an assigned school-site; provide for accurate reporting for daily attendance of students; monitor the submission of student attendance electronically by teachers; process and verify student absence information from parents and/or guardians.

Accurately input attendance data in the assigned student information system; generate and interpret daily and weekly attendance reports including mandated monthly Average Daily Attendance (ADA) reports.

Verify unverified absences; input valid student absence information from parents and/or guardians; issue admittance forms to students who are late or are returning after an absence; input reason for absence or late arrival into computerized system as well as maintaining paper documentation.

Communicate with students and parents regarding attendance and related issues; place and receive phone calls, and receive notes regarding student absences; record receipt of notes and incoming telephone calls.

Assure students, parents, and/or guardians deliver absence verification notes to attendance offices; contact parents or guardians if unverified absences have not been cleared.

Assist administrators in identifying students with frequent absenteeism; generate reports to determine student attendance trends that need to be addressed and report to your Attendance Team and/or administrator. Refer students to the School Attendance Review Team (SART) according to established procedures; schedule conferences with parents, student, teachers, administrators and counselors as necessary.

Issue off-ground passes and admittance slips to students with a valid note from parents or guardians.

Answer telephones and greet visitors; direct inquires and visitors to the proper person or office; provide student attendance information to staff, parents and outside agencies when approved; respond to complex and difficult questions; deliver messages from parents to students as necessary; make phone calls to request or provide information as directed; provide information concerning policies and procedures.

Operate standard office equipment such as copiers, computers (Windows and/or Apple operating systems), and various telephone systems.

Support the front office when necessary including counter help, typing, filing, scheduling appointments, duplicating and maintaining school records; prepare and type letters, forms, records, reports, bulletins, handbooks, and other documents; duplicate a variety of materials; may receive, open and distribute mail.

Collaborate in coordinating office activities to reduce administrative detail for assigned supervisor and other certificated and classified staff; prepare and maintain files and logs.

Maintain confidentiality of sensitive and privileged information.

Attend a variety of meetings, trainings and conferences related to assigned duties.

Perform related duties as assigned.


Training, Education And Experience:

Graduation from high school and one year of general clerical experience involving public contact or any combination of education, training and/or experience equaling one year.

Experience with computers and other office equipment required

Data entry skills required


Valid California Driver's License

Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance


Knowledge Of:

District attendance accounting policies and procedures

District policies, applicable sections of the State Education Codes and other laws and regulations related to attendance and ADA

Basic office procedures record-keeping and filing techniques

Computers and other office equipment

Telephone techniques, systems and etiquette

Interpersonal skills using tact, patience, and courtesy

Correct English usage, grammar, spelling, vocabulary and punctuation

Excellent English oral and written communication skills and techniques

Planning, organization, time management, and coordination needed for assigned program

Diverse academic, socio-economic, cultural, ethnic, and disability backgrounds of District students

Ability To:

Learn methods, procedures, policies and terminology used in accounting for student attendance enrollment

Prepare and maintain accurate daily school attendance records

Learn District organization, operations, policies and objectives

Learn applicable laws, codes, rules and regulations related to assigned activities

Maintain confidentiality at all times

Perform a variety of proficient, basic, clerical duties in an assigned school involving specialized knowledge and independent judgment

Be flexible to perform work within changing priorities

Verify accuracy and completeness of documents and process data

Work harmoniously with staff, students, administrators, parents and others

Communicate clearly in English

Understand and interpret District policies and procedures

Understand and follow oral and written directions

Work independently as required

Meet schedules and timelines

Maintain a variety of records and files

Analyze situations accurately and take appropriate action

Work cooperatively with others

Complete work accurately and as directed with many interruptions

Answer phones and greet visitors

Operate personal computer, related software, and other office equipment


Environment: Office and diverse school site environments; driving a vehicle to conduct work; fast-paced work; constant interruptions; potential contact with blood and other body fluids and communicable diseases

Physical Requirements: Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone.


The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.

Primary Location: Reach Academy Elementary
Salary Range: $28,842.38 - 38,756.95 (to be pro-rated at .50 FTE) / Per Year
Shift Type: per FTE

Job Contact Information

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