Expanded Learning Opportunities Project Coordinator

Location
Boston, MA, US
Salary
Competitive
Posted
Aug 24, 2019
Ref
16515
OVERVIEW:
The Office of Expanded Learning Opportunities is looking for a full-time Project Coordinator to join our team. We are a small team that manages a large array of programming including 21st Century Community Learning Centers and Massachusetts ELO grants management, 5th Quarter (summer learning), Acceleration Academies (February & April vacation programming), Online and Blended Learning, and BPS Homeschooling. The Expanded Learning Opportunities (ELO) Project Coordinator will support the Expanded Learning Opportunities Team with ELT/after school grant management support (40%), 5th Quarter/Summer Learning/Acceleration Academy support (40%), Homeschooling support (10%), and general team support (10%).

Grant Management Support (40%)
ELO Project Coordinator will manage or assist the district coordinator with the following tasks for 21st Century Community Learning Centers (21st CCLC) and MA ELT grants:
Data Submission
  • Student Academic Youth Outcome (SAYO) survey data
    • Updating survey format in surveymonkey
    • Monitor and update sites on submission rates
    • Compile data into state submission format
    • Assist with data analyses and creation or sharable results
  • Student Attendance
    • Monitor site's attendance reporting in Google Sheets
    • Pull/compile attendance data for state submission
  • Site program activity forms
    • Facilitate and monitor site submission of program forms
Hiring and Payroll
  • Facilitate hiring and payroll, including submission of bi-weekly/monthly teacher stipend payments
  • Submission of EAE contracts & payroll
Purchasing
  • Manage purchasing, tracking & invoicing of supplies for programs
Grant Reporting/Submissions
  • Assist Grant Manager with editing and formatting of grant applications and reports
    • Current site continuation grant submissions
    • New site grant submissions
    • Exemplary site grant submissions
    • ASOST-Q, summer, or other enhancement grant submissions

5th Quarter (Summer Learning) / Acceleration Academy Support (40%)
ELO Project Coordinator will support 5th Quarter and Acceleration Academies with the following tasks:
Partner BPS Application/RFP
  • Assist ELO Program Managers in the development of the yearly Summer RFP
  • Assist in the management of back-end support for Summer Program Applicants
  • Assist in the tracking and scoring of summer program applications
Summer Learning Support
  • Facilitate staff timekeeping, payroll and hiring for summer programs
  • Assist with the purchasing & distribution of summer materials to programs
  • Facilitate budget transfers for program supplies to Summer Learning Academy schools
  • Monitor student attendance
  • As needed, field phone calls and emails regarding summer programming
Acceleration Academies (AA)
  • Assist ELO Program Managers in the management of the yearly AA application process
  • Assist in the management of back-end support for Program Applicants
  • Facilitate staff timekeeping, payroll and hiring for Acceleration Academies
  • Facilitate budget transfers for program supplies to Acceleration Academy schools
  • Monitor student attendance
  • As needed, field phone calls and emails regarding Acceleration Academies

BPS Homeschooling (10%)
ELO Project Coordinator will:
  • Manage Homeschool application process, including:
    • Homeschool application submissions & approvals
    • Student database
    • Year-long curriculum plans submitted by families
    • End of Year Assessments
  • Manage communications to families, regarding:
    • Submission deadlines
    • Upcoming events
    • General homeschool support resources
    • Homeschool website
  • Manage communications to BPS and state departments, regarding:
    • Homeschool approvals
    • District-based services

Office of Expanded Learning Opportunities General Support (10%)
ELO Project Coordinator will support the Office of Expanded Learning Opportunities generally by:
Hiring & Payroll
  • Manage team member time keeping and submit bi-weekly payroll
  • Assist in posting new positions and processing new hires as necessary
Office of Expanded Learning Opportunities Website
  • Compile information and complete updates for the team website
Supplies & Purchasing
  • Manage purchasing and distribution of supplies for team
Administrative Tasks
  • Calendar and communications support
  • Event management and logistics
  • ELO communications, including incoming and outgoing mail, phone, and visitors

Qualifications:
  • Passion for elementary and secondary education
  • Bachelor's degree or equivalent or higher
  • Experience working in an office setting, preferably within Boston Public Schools
  • Excellent written and verbal communication skills
  • Strong organizational and time management skills
  • Proficiency in Microsoft Office Suite and G-Suite

TERMS: Managerial Tier B, This position is subject to the City of Boston residency requirement.
Please refer to www.bostonpublicschools.org/ohc (under "Employee Benefits and Policies") for more information on salary and compensation. Salaries are listed by Unions and Grade/Step.

The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, criminal record (inquiries only), disability, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals' dignity or interferes with their ability to learn or work.