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Administrative Assistant II (Communications & Public Engagement)

Administrative Assistant II (Communications & Public Engagement)
Communications and Public Engm

Support Staff - Position - Other - Other

Job Number: 4600186908

Start Date:

Open Date: 08/23/2019

Closing Date: 09/27/2019

POSITION SUMMARY
The Administrative Assistant II supports all members of the Communications and Public Engagement team in the daily functions and ensures smooth running of the division in daily tasks.
ESSENTIAL DUTIES
• Provides administrative support including drafting and typing memos, correspondence, forms and other materials to disseminate information or provide notification.
• Answers phone, schedules appointments, and provides information regarding office district policies and procedures.
• Screens, responds to, and/or distributes mail as appropriate.
• Receives phone calls and walk-in visitors.
• Schedules appointments and meetings to maintain calendar.
• Attends meetings to provide or obtain information.
• Obtains, compiles, organizes, and prepares information and data for various reports, meetings/board agendas, ensuring information packages are complete and meet guidelines for submittal.
• May act as Timekeeper for the department.
• Coordinates special administrative projects as assigned to include assigning work, providing project information, giving guidance in support of project objectives, and prepares final report.
• Acts as lead to other staff ensuring smooth workflow, coverage of a position in absence of employee, and assists in interpreting policies, procedures, and processes and clarifies as appropriate.
• Makes travel arrangements including accommodations, rental cars, and airline reservations.
• Reviews expense reports for completeness/submits for reimbursement.
• Distributes daily electronic news clips; maintains a current media list.
• Updates the Communications and Public Engagement office work plan via SharePoint; documents weekly team meetings.
• Performs routine clerical duties such as, but not limited to, managing calendars, updating the district-wide telephone list, and receiving, sorting, and delivering mail.
• Contributes to the communications strategy planning and implementation.
• Performs other duties as assigned by the appropriate administrator.
• Required to attend scheduled shift during regular business hours as mandated.

Requirements: MINIMUM REQUIREMENTS EDUCATION:
? High School Diploma or GED required.
? Bachelor's degree preferred.
CERTIFICATION/LICENSE: N/A.
WORK EXPERIENCE:
  • 2 years of clerical experience with high competency in office software.
  • Experience working in a fast-paced urban school district or comparable governmental/public sector work, preferred.


Compensation: Salary Grade: 122
Salary Range: FY'20 APS Salary Schedule (All Positions)
Work Year: Annual

FLSA Status: NON-EXEMPT

Employment Category: CLASSIFIED

Reports to: EXECUTIVE DIRECTOR

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