Job Summary

Provides administrative support work in assisting district administrators in planning, coordinating, monitoring, and facilitating administrative actions and processes.

Position Specific Duties

Accounting

• Maintain Monthly Ledgers for W/Comp & Liability Accounts
• Review/Audit Bank Statements & Check Registers
• Track Recovered Funds and Reimbursements
• Coordinates with Accounting for all transactions to be recorded in GL 6410/6620

Workers' Compensation

• Participate in Claims review sessions with Risk Mgmnt staff and TPA adjusters
• Assists w/completion of accident/incident reports
• Fax, file & maintain work comp claims

Check Requests/Payments

• Create check requests for State of Fl Financial Dept, Actuarial firm's generation of Annual Actuarial Report, Bank of America's Letter of Credit
• Generate Wire Transfer requests to fund W/C & Liab Accts
• Review & send Defense Atty billing for payment @ TPA
• Initiate payments to TPA for Claims Management All Lines

Reporting/Documentation

• Create Average Weekly Wage (AWW's) Documents for TPA W/Comp
• Prepare AWW's & Remuneration documents for Defense Attorneys
• Coordinate & manage generation of Annual Actuarial Report between Agencies
• Provide SI-17 & SI-5 reports to State of FL Financial Dept
• Maintain Spreadsheets for W/C & Liab Claims for Board Policy Report 7.9
• Prepares and maintains records of dept data
• Create/update SOP's for new procedures or enhancements
• Maintain and Update Inflatable Vendor's Lists for the District
• Respond to Internal & External Auditor's Requests

Vendors

• Review Insurance Certificates for Approval of Vendor Contracts
• Reviews and Approves/Disapproves Contracted Vendor Insurance Coverage

Position Specific Preferred Education/Training/Experience

Experience:

• DCPS SAP - Financial Accounting System, Employee Database, and Payroll History
• DCPS Business Services' CAFR and AFR
• Working with governmental agencies
• Reconciling Bank Accounts
• EXCEL Spreadsheets and Power Point

Knowledge and/or Experience:

• Encumbrances/Expenditures
• Workers' Compensation program
• Florida Statutes governing Workers' Compensation
• Liability Loss programs
• Debt Management/Budgeting

Essential Functions

Depending upon the specific position, incumbents may perform some or all of the functions in the section below. Percentage of time spent performing essential functions may vary across positions.
Percent of Job
1. Researches and compiles data, and prepares reports and correspondence.
15%
2. Organizes and tracks the status of legislation, application or case record processing, responding to complaints, and/or resolving work related problems.
15%
3. Recommends, coordinates, and implements administrative practices and procedures to facilitate work processes and accomplish unit activities.
15%
4. Interprets laws, rules, regulations, policies, for the purpose of answering inquiries, resolving complaints, or to resolve work related problems.
15%
5. Prepares correspondence relating to administrative activities for the purpose of presenting information, or resolving complaints or work related problems.
15%
6. Maintains administrative records and files.
15%
7. Attends meetings to provide or clarify information, facilitate processes, or resolve problems.
10%
8. Performs other duties as assigned.

Qualifications

Education/Experience: Four (4) year combination of education, training, and experience in administrative work or related area.

Certifications & Licenses: Depending upon assignment, a valid Florida Driver's License may be required prior to appointment and must be maintained during employment in this class.

Knowledge, Skills, and Abilities (KSAs)

• Knowledge of administrative practices, methods, and procedures relating to administrative support areas
• Knowledge of research and statistical methods and techniques
• Strong word processing, spreadsheet, database, diagramming, and/or presentation software skills
• Strong oral, written, and interpersonal communication skills
• Strong data research, compilation, analysis, and presentation skills
• Strong calculator, personal computer, fax, and office equipment operation skills
• Ability to resolve work related problems or complaints
• Ability to use judgment in search for solutions or improvement to work processes
• Ability to coordinate work activities
• Ability to research and compile data, prepare written reports and correspondence
• Ability to interpret laws, rules, and regulations
• Ability to operate standard office equipment such as personal computers, copiers, fax machines, and related equipment
• Ability to read, understand, and apply job-related rules, policies and procedures
• Ability to prepare reports

Physical Requirements and Working Conditions

Legend: 0% = No Requirement (N)

1-20% = Some Requirement 1-2 hours per day (S)

21-50% = Moderate Requirement 2.5 - 4 hours per day (M)

51-79% = Great Requirement 4.5-6 hours per day (G)

80-100% = Constant Requirement 6.5 hours or more per day (C)


Physical Requirements/Movement:

Lift light (11 to 20 lbs) items or awkward weights (S)

See (C)

Hear (C)
Talk (C)

Sit (C)

Fine hand & finger movements (C)

Operate equipment (S)

Operate motor vehicle (S)
Work Conditions: NA

Note: The essential functions, physical demands, and working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primary Location:
District Based
Salary Range:
$17.60 / Per Hour
Shift Type:
Full-Time