Job Title:
Fiscal and Budget Affairs Specialist

Location:
Upper Marlboro, MD, US

Organization Name:
Board of Education

Department Description:

POSITION SUMMARY:

Under the direction of the Board Executive Director, the Fiscal and Budget Affairs Specialist performs budgetary research and analysis for the Board of Education to use in the development of Board general policies, the development and oversight of operating and capital budgets, and oversight of the budgetary and fiscal dimensions of major school system programs and projects. The Fiscal and Budget Affairs Specialist interacts closely with the Board Executive Director, Board staff and Board of Education members. Work involves considerable knowledge of the school system's organization, policies, regulations, and an ability to exercise tact and sound judgment.

Brief Description:

This is a Board of Education Position - Grade 30

Salary Range: $71,162 - $132,995

This is a confidential position, not represented by a bargaining unit. Evening and weekend work required.

CLOSING DATE: September 12, 2019

Detailed Description:

DUTIES & RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Analyzes various Board finances, contracts, operating budget, capital budget documents and reports, and prepares briefing documents for members of the Board of Education;

Processes, reviews and analyzes budget data in preparing budget documents; reviews budget request submissions for completeness and accuracy; develops data during budget preparation and formats reports and published documents; and obtains supplementary information as needed;

Serves as a key liaison between the Board of Education and senior management officials, including but not limited to, Capital Programs, Finance, and Internal Audit;

Researches and writes reports, articles, issue briefs and memoranda on finance/budget related matters and best practices, including developing presentations on said topics as required;

Assists in the development of Capital Improvement Program and operating budget work sessions/hearings;

Collaborates with the school system and community stakeholders to engage the community in the operating and capital budget process;

Coordinates with the Chief Executive Officer (CEO) to ensure funding streams are available for new policy and Board of Education initiatives; reviews the school system budget to ensure Board priorities are reflected;

Assists in the preparation of the Board of Education's annual budget;

Supports the processing, monitoring and reconciling of Board office credit card statements, invoices, purchase orders, requisitions, purchases, and other financial/budgetary matters;

Assists in monitoring expenditures to ensure that the Board operates within budget guidelines in collaboration with internal audit;

Serves in a key quality assurance role in the preparation and execution of Board meetings, including preparing and reviewing finance/budget items for Board consideration and final vetting of fiscal and budget related materials for Board meetings to ensure they can smoothly move forward (e.g., analyze vendor contracts, fiscal implications of agenda consent items, verify execution of contracts, submission by management of all required paperwork);

Provides staff support for Board of Education standing and ad hoc committees as required;

Carries out supervisory responsibilities in accordance with organization's policies and applicable laws, which include conducting interviews, making hiring recommendations, staff development, staff supervision, performance evaluation, complaint resolution and problem solving;

Coordinates, organizes and implements special requests and initiatives, and monitors assigned projects as directed by the Board Executive Director; and

Performs other duties as assigned.

Job Requirements:

QUALIFICATIONS:

The requirements listed below are representative of the knowledge, skills, and/or abilities required.

Experience interacting closely with staff at all levels in a fast-paced environment;

Ability to operate calmly under pressure, remaining flexible, proactive, resourceful and efficient, maintaining a high level of professionalism at all times;

Demonstrates integrity, tact and the utmost discretion when dealing with confidential information and sensitive situations;

Superior organizational, time management and project management skills;

Ability to continually apply professional skepticism and discretion while maintaining effective working relationships with organizational management and personnel;

Detail-oriented thinker exhibiting strong analytical and creative problem-solving skills;

Excellent data, fiscal and budget analytical skills;

Track record of building positive working relationships in a large organization;

Ability to review and analyze budgets and present high-level summary report information to a variety of audiences;

Strong team player who can also work independently;

Outstanding work ethic, interpersonal skills, flexibility, and ability to multitask;

Possesses exceptional customer service skills; and

Knowledge of and comfort with financial software systems and Microsoft Office Suite software including Access, Excel, Word, and PowerPoint.

EDUCATION AND/OR EXPERIENCE REQUIREMENTS:

Bachelor's degree from an accredited college or university with a concentration in accounting, finance, business, public administration or a related field required; Master's degree preferred. Five (5) or more years of related work experience required, preferably in a public school system or other public or nonprofit sector.

CERTIFICATION REQUIREMENTS:

None required.

SUPERVISORY RESPONSIBILITIES:

Oversees and provides guidance and direction to assigned staff.

PHYSICAL DEMANDS:

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

WORKING ENVIRONMENT:

The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.

ADDITIONAL INFORMATION:

This is a confidential position, not represented by a bargaining unit. Evening and weekend work required.

Additional Details:

Direct Deposit is expected as a condition of new hire employment.

Based on the settlement agreement reached in Administrator, Wage and Hour Division, U.S. Department of Labor v. Prince George's County Board of Education, OALJ Case No. 2011-LCA-00026, PGCPS is ineligible to sponsor foreign nationals for U.S. employment under any temporary or permanent visa program. As a condition of employment, all applicants for employment must be qualified to work in the United States without sponsorship by PGCPS. If you are not work-authorized and would require PGCPS to sponsor you for a work visa you will not be considered for employment.

How To Apply:

To submit an application online select apply.

Please complete ALL sections and provide applicable details to ensure full consideration. If you need assistance with submitting your application online, please contact the Employee Support Center & Substitute Services at 301-780-2191.

Appropriate accommodations for individuals with disabilities are available upon request.

Minimum Salary:

Maximum Salary:

Currency:
USD

Shift Work Preferences:

Certified Teacher?:

Certification Subject Areas:

Amount of Travel:

Work At Home: