Administrative Assistant for the Special Education Department

Lake Forest, IL, US
Aug 17, 2019
Position Type:
Secretarial/Clerical/Secretary, 12-Month

Date Posted:

Lake Forest High School

Date Available:

Lake Forest Community High School is seeking an Administrative Assistant for the Special Education Department.

Description: The administrative assistant assists the Special Education Director, and department by providing clerical support in meeting federal, state and local requirements of special education. To assist parents, teachers and students in obtaining requested information and/or directing them to an appropriate resource.

Essential Duties and Responsibilities:
  • Creates and maintains assigned Special Education budget spreadsheets for the purpose of tracking expenditures, reconciling balances, and preparation of detailed expenditure projections as needProvides clerical support to department administrationAssists with the maintenance of the IDEA grant, as assignedCompletes and submits required reports within deadlines to the Director of Special Education and other parties (i.e.e.g. ISBE, IWAS, I-STAR, Medicaid, etc) to comply with regulatory requirements (i.e., state special education claims for personnel, room and board, private tuition, home-hospital, child count, X-Fund, and summer school)Organizes and maintains special education records Coordinates all transportation for departmentProcesses and tracks all aspects of purchasing approved by the department administrationEfficiently manages office communications, calendars, and workflowProvides general special education-related information to parents, attorneys, students, local agencies and othersManages all student information in I-STAR (enrollment, change of placement, FACTS, etc.)Provides office support to extended school year (ESY) programming (i.e. registration, transportation, and attendance)Attends department and/or in-service meetingsRegisters faculty for out of district professional development workshopsPerforms other related duties as assigned by the direct supervisor

Qualifications and Requirements:
  • High School Diploma or equivalent Previous administrative assistant experiencePrevious experience with large budgets and grants - preferredAbility to:
    • work within deadlineswork independently with little oversightcommunicate well in both written and verbal formutilize various office and school-based management systems prioritize workflow while working with many individualsassemble and organize data and prepare reports from recordsmaintain the highest level of confidentialitywork with department budgets and state/federal grants using various financial programs

Starting Compensation Range: $17.50-$25.00/hour

Application Procedure: Interested candidates must apply online. Click here to access the online application.

To learn more about Lake Forest High School, visit our website at

To Inspire the Passion to Learn, the Insight to Know Oneself, and the Courage to Make a Difference

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