Accounts Payable Supervisor

Position Type:
CLASSIFIED/FINANCE

Date Posted:
8/15/2019

Location:
FINANCIAL SERVICES

Richland County School District One, South Carolina
Classification Description Accounts Payable Supervisor
240 Days
FLSA Status: Exempt
Salary: $56,774.00-$79,469.00

DUTIES
Under occasional supervision, assists in supervising all phases of accounts payable operations so that timely and accurate payments are made to District vendors. Supervises and reviews the work of clerical personnel. Reports to the Director of Accounts Payable and Payroll.

ESSENTIAL JOB FUNCTIONS

Supervises duties of assigned clerical staff. Supervisory duties include instructing; assigning, reviewing and planning work of others; maintaining standards; coordinating activities; selecting new employees; acting on employee problems; and recommending employee transfers, promotions and discipline as appropriate. Reviews the work of subordinates for completeness and accuracy; evaluates and makes recommendations as appropriate; and offers advice and assistance as needed.

Directs and performs all phases of accounts payable operations to ensure timely and accurate payments to vendors. Duties include, but are not limited to, setting up check cycles and directing data entry; correcting unit prices, account codes and discounts as necessary; verifying quantity received, coding invoices and processing documents for payment; managing aged accounts payable; verifying proofs from data processing, matching payment documents to invoices and issuing checks; balancing weekly check run, directing closing procedures, and running required reports.

Assists with reconciling, advising district executives and employees on accounts payable process, processing sales and use taxes, preparing 1099s forms, troubleshooting accounts payable module software problems with IT staff.

Examines and checks vouchers, invoices, purchase orders and other documents for conformity with established policies and procedures, laws and regulations.

Intervenes as necessary to resolve vendor/District discrepancies or other problems; investigates problems that are holding up the accounts payable process.
Initiates stop payments, voids, re-issues of missing or invalid District checks as necessary.

Processes District employee travel requests, other pay requests, and reimbursements.

Ensures the maintenance of accurate and up-to-date vendor files.

Responds to questions concerning the accounting of District expenditures.

Receives, reviews, prepares and/or submits various records and reports, including pay requests, reimbursement requests, expenditure request forms, vendor invoices, receiving reports, purchase orders, past-due notices, checks, check registers, tax returns, job applications, performance appraisals, memos, correspondence, etc.

Operates a variety of equipment, such as a computer, Internet, e-mail, scanner, printer, typewriter, calculator, copier, fax machine, telephone, etc.
Interacts and communicates with various groups and individuals, such as immediate supervisor, subordinates, other district supervisors and staff, vendors, etc.

ADDITIONAL DUTIES

Responds to vendor calls.
Forwards in-district checks to various departments.
Distributes vendor checks approved for pick-up.
Performs general administrative/clerical tasks, including but not limited to typing, copying and filing documents, answering the telephone, faxing information, etc.
Performs related duties as required.

MINIMUM EDUCATION AND TRAINING

Requires an Associate's degree in accounting supplemented by three to five years of experience in accounts payable processing and supervisory experience or training, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.
Preferred qualifications: Experience working in a high volume accounts payable department processing 600 or more checks per week or a large accounting or payroll department processing financial transactions and three to five years' experience working with a fully integrated business system is preferred.

Qualifying questions:

1. Do you have supervisory experience in an accounts payable environment? If yes, please list that experience and indicate how many people you supervised at one time.Do you have experience in a high volume accounts payable department? If yes, describe that experience and include the volume of checks processed in one week.Do you have experience utilizing an integrated business system in an accounts payable environment? If yes, please describe that experience.