Events Manager

Job Number:2019-7497
Events Manager
ERAC-Athletics
1.000
FTE:
8.00
Hours Per Day:
Position Type: Continuing
Start Time:
End Time:
Salary: $63,878.00 - $71,214.00
08/16/2019 - To be considered for this position, please submit a completed
Closing Date:
online application and upload required documents on or before this date.
Additional Information:
Check for additional Information
JOB TITLE: EVENTS MANAGER

GROUP: Professional/Technical (non-represented) LEVEL: 20

FLSA STATUS: Non-exempt

WORK DAYS PER FISCAL YEAR: 220 HOLIDAYS: 12

SUMMARY: The position of events manager coordinates school and community athletics events taking place at the district stadium and campus sites to include hands-on management of stadium football, soccer and track and field events and tournaments held at campus sites. Performs related office duties to include development/distribution of events staff schedules and tournament bulletins. This position is responsible for financial operations relative to school and community events and other duties assigned by the director of athletics.

CONTEXT AND MISSION: Highline Public Schools serves approximately 19,000 students in the communities of Burien, Des Moines, Normandy Park, SeaTac, Boulevard Park and White Center Heights in Washington State. Starting in the fall of 2012, the Highline community came together to develop a four-year strategic plan outlining the community's bold goals and big dreams for its children. The plan's promise is that every student in Highline Public Schools is known by name, strength, and need, and graduates prepared for college, career, and citizenship. The collective commitment embodied in the plan is grounded in the community's deep belief that Highline students are capable of reaching the plan's ambitious goals and is driven by students' aspirations for their future. The instructional vision articulated in the plan is organized around Four Pillars that guide professional and organizational practices: - Equitable access to rigorous, standards-based instruction. High-quality instruction for all students. - Results-focused professional learning and collaboration. Investing in our people so they continuously fine-tune their craft and grow in their profession. - Strong partnerships with families and community. Schools can't do it alone. We are better when students, families, community and educators work hand-in-hand. - A culturally responsive organization. Our diversity is a strength and an asset. We are committed to equity, excellent service for all, and continuous improvement.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. - Assists the Director of Athletics in the implementation of a comprehensive interscholastic athletics program. - Coordinates use of the district stadium by school and community users to include writing practice schedules and completing required rental documents. - Manages school football/soccer contests held at the district stadium. - Manages middle and high school track and field meets. - Monitors events staff by maintaining active, visible involvement at events and ensuring adherence to established procedures. - Monitors cash handling during events, ensures receipts balance and deposits money from gate receipts following required procedures. - Prepares and maintains a variety of reports, handbooks, schedules and records in the area of assignment. - Coordinates and trains events staff for school and community use activities. - Interviews and recommends staff for hire to the Director of Athletics.

JOB DESCRIPTION: EVENTS MANAGER - Maintains events staff database and assists with tracking coaching certifications. - Schedules use of swimming pools for district-wide interscholastic swim program. - Assists with the development of schedules for middle and high school sports teams and maintains the schedules database. - Compiles and records athletic events results and season standings for each sport. Provides scores/standings to community members, league athletic directors, and media upon request. - Compiles information on the participation of student athletes in each sport. - Updates tournament information bulletins. - Determines equipment needs and monitors safety/security of stadium facility. - Manages key inventory and checkout/distribution to events staff. - Ensures school events are in compliance with applicable WIAA, league and district rules by attending events and monitoring the application of regulations. - Responds to inquiries and/or complaints from staff and/or the general public regarding events-related concerns. Other Functions: * Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit and supporting student learning objectives.

MINIMUM QUALIFICATION EDUCATION and EXPERIENCE: B.A. degree in sports management, athletics administration, physical education, recreation or related field Three years of experience in related field



PREFERRED QUALIFICATIONS:: Experience in track and field management or significant knowledge of track and field events

CONDITION OF EMPLOYMENT: Criminal background clearance Washington State Driver's License Current First Aid/CPR/AED and Concussion Training Certifications or willingness to complete within 30 days of hire

KNOWLEDGE OF: Events management practice and procedures Athletics administration practice and procedures Track and Field meet management Current office practices and procedures School board policies and procedures

ABILITY TO: Communicate effectively verbally and in writing Operate a variety of modern office equipment including microcomputers and related software Demonstrate ability to use Microsoft Office components including Microsoft Access or related database programs Maintain effective working relationships with individuals and groups in a multicultural and diverse community Lead and motivate employees to accomplish department goals Work collaboratively with school and central office administrators, parents, and community members Communicate effectively with middle and high school student athletes while working school/community events Maintain accurate records, and electronic/hard copy filing systems Demonstrate skill with database management systems Demonstrate organization, time management, communication/public speaking, interpersonal, networking (people) and technical skills Make sound decisions and resolve conflicts tactfully and diplomatically Work flexible hours including evenings, weekends and holiday periods Highline Public Schools 81R20EM11 Events Manager Lv20 Page 2 of 3

JOB DESCRIPTION: EVENTS MANAGER Set priorities and follow instructions Comply with school board policies and follow administrative procedures

REPORTING RELATIONSHIP: District Athletic Director

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is constantly required to stand, and walk and use hands for repetitive grasping. The employee frequently is required to use hands pushing and pulling; bend neck and back; squat; kneel; reach overhead, lift & carry; push/pull. The employee is will occasionally sit; use hands for fine finger manipulation; lift overhead; lie down; crawl; knee stand. The employee must constantly lift up to 10 pounds and frequently lift up to 20 pounds. This employee will be expected to occasionally lift up to 55 pounds; weights 50 -79 lbs should be done with assistance; weights 80 lbs or greater should be done with mechanical lift and carry only. Employees in this position are required to push/pull a maximum force of 65 pounds; weights 50 - 79 lbs should be done with assistance; weights 80 lbs or greater should be done with mechanical lift and carry only. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in indoor and outdoor conditions in artificial and natural lighting. There can be times of inclement weather. Hardwood floors in gym. The employee regularly works near video display. The noise level in the work environment is usually moderate to loud.

CLASSIFICATION HISTORY Updated Superintendent's statement, 2014.10.15 Updated by Human Resources - salary level, 2012.03 Created by Human Resources, 2011.09 Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee. Highline Public Schools 81R20EM11 Events Manager Lv20 Page 3 of 3