GENERAL SUMMARY

Provides analytical support for the payroll team, particularly as it relates to the payroll and time and attendance modules and handles high volume, complex transactions. Works with all analytical aspects of payroll including compensation, deductions, general ledger, taxes, auditing, compliance and implementation of system updates/upgrades. Strives to make continuous improvements to the overall processes.

ESSENTIAL DUTIES & RESPONSIBILITIES

The above position is illustrative of the tasks and responsibilities. It is not meant to be all -inclusive of every task or responsibility. The description does not constitute an employment agreement between the Springfield Public Schools and the employee and is subject to change by the Springfield Public Schools as the needs and requirements of the job change.

Designs queries, extracts, imports and validates data from time-keeping system, currently Kronos, and loads file into payroll system, currently MUNIS. Including the validation and reporting from the payroll system for additional analysis

Reviews, processes and validates payroll deductions and the subsequent reporting to third parties (including the City Treasurer), such as direct deposits and 403Bs

Researches and identifies innovative solutions to solve payroll issues in an increasingly more complex technical environment

Assists in running, validating and analyzing payroll process

Analyzing payroll and personnel records to determine compliance with Massachusetts and federal laws, city policies, and employment agreements

Uses relevant information and individual judgment to assess risk and determine whether events or processes comply with laws, regulations, or standards

Develops and recommends written policies, procedures, and standards of conduct

Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person

Uses computer and computer systems (including hardware and software) to develop systems, compile and analyze data, or process information

Conducts pre-implementation audits to determine if proposed systems and programs changes will work as planned

Provides guidance and expert advice to management or other groups on technical, systems or process-related topics

Maintains confidentiality and integrity of personal information

Keeps up-to-date technically and apply new knowledge to your job

Performs other duties as assigned by the Chief Financial Officer or his/her designee

Performs related duties of a similar nature and level as assigned

MINIMUM JOB QUALIFICATIONS

Education and Experience

Bachelor's degree in Accounting, Business Administration or related field. Minimum 1-3 years' experience, including experience with payroll.

Appropriate education substitutions can be made.

KNOWLEDGE, SKILLS, and ABILITIES

Ability to gather and analyze/synthesize data, confirming its accuracy and adequacy as an integral part of the collective analysis/synthesis process

Ability to comprehend and make inferences from written material

Ability to determine compliance with contract requirements

Ability to produce clear and concise reports with thorough backup

Ability to specify methods to resolve payroll issues problems both orally and in writing

Ability to filter through significant detail and provide business deliverables

Ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events)

Ability to work independently; be self-motivated and goal-oriented

Ability to deploy strong organization skills in order to meet deadlines, perform detail-oriented tasks and balance a variety of responsibilities

Knowledge and skills working with Microsoft Office Suite, including Excel, Access, Word, PowerPoint, and Outlook

Knowledge of document controls and databases, with specific emphasis on Payroll and Time and Attendance systems

Knowledge of Accounting Principles and General Ledger account classifications

CORE KNOWLEDGE, SKILLS, AND ABILITIESSkill in utilizing interpersonal skills to relate and interact with a diverse population

Skill in detail oriented planning and able to set priorities, objectives and meet deadlines

Ability to provide positive and effective customer service

Ability to adapt to and accommodate new methods and procedures

Ability to work independently or as a member of a team

Ability to apply listening skills, work under pressure, address conflict and solve problems

Ability to read, analyze and interpret standard, policies, procedures and regulations

Ability to effectively present information using attention to detail and accuracy

Ability to exercise good judgment

Ability to operate standard office equipment, such as a computer keyboard, monitor, copies, scanners, and telephoneAbility to communicate effectively orally and in writing

PHYSICAL REQUIREMENTS

Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects.

WORKING ENVIRONMENT

This position requires employee to be in an office or similar indoor environment.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. The list is not all-inclusive and may be supplemented as necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Title IX Notice of Nondiscrimination

Springfield Public Schools does not discriminate on the basis of sex in admission, administration of its educational programs or activities or employment. Springfield Public Schools is required by Title IX and its implementing regulations at 34 C.F.R. Part 106 not to discrimination on the basis of sex in admission, administration of its educational programs or activities or employment. The Senior Administrator of Human Resources, Kathleen O'Sullivan, Springfield Public Schools, 1550 Main St. Springfield MA, 01103, 413-787-7100, ext. 55428, has been designated as the employee responsible for coordinating Springfield Public Schools efforts to comply with and carry out its responsibilities under Title IX. Inquiries concerning the application of Title IX and its implementing regulations at 34 C.F.R. Part 106 to Springfield Public Schools may be referred to Kathleen O'Sullivan or to U.S. Department of Education, Office for Civil Rights, 400 Maryland Ave., SW Washington, DC 20202-1100, telephone 800-421-3481.



Primary Location: Central Office - Office of Business and Financial Services
Salary Range: $49,980.00 - $63,464.00 / Per Year
Shift Type: FT - Full Year

Job Contact Information:

Name: Nicole Rooney
Title: Administrative Assistant
Phone: 413-787-7100 Ext. 55231
Email: rooneyn@springfieldpublicschools.com