BALTIMORE COUNTY PUBLIC SCHOOLS

JOB TITLE : Administrative Secretary II, ESOL Office

REPORTS TO : Coordinator

GRADE : 04 (Full time; 12 months)

STARTING SALARY : $18.50 to $23.61 per hour per the ESPBC- Education Support Professionals of Baltimore County pay scale, effective July 1, 2019.

DEFINITION : Oversees the processing of a variety of transactions, forms, and documents associated with office operations. May lead and guide the work of others. Performs highly specialized and technical administrative secretarial functions, which requires advanced knowledge of a specialized field. Performs other duties as assigned.

EXAMPLES OF DUTIES :

Oversees the processing of forms, documents, and records. Reviews and verifies documents for completeness, accuracy, and compliance with established policy and procedural requirements.

Processes a variety of transactions, forms, documents, and records associated with office operations. Reviews and verifies documents for completeness, accuracy, and compliance with established policy and procedural requirements.

Prepares official documents and exhibits for hearings. Reviews and edits outgoing correspondence for format, grammar, and completeness. May draft correspondence, memos and other documents. Creates and maintains databases, spreadsheets and logs.

Reviews, compiles, and processes receipts, invoices, expense reports and related financial documents. Prepares and maintains records of purchases and other office financial activities. Reconciles receipts and procurement card purchases. Maintains petty cash accounts.

Records and monitors operating and grant budget expenditures. Researches and gathers information used in budget preparation. Prepares quarterly budget projections of salary and non-salary expenditures.

Completes payroll timesheets. Records and monitors regular payroll, special payroll, and contractual payroll expenditures. Records and documents extended year employment (EYE) payroll.

Maintains office calendars. Schedules appointments and meetings. Makes arrangements for facilities and materials required for meetings. Prepares agendas and takes minutes of meetings. Prepares meeting notes for distribution.

Coordinates the storage, retrieval, and dissemination of information, data, files, and documents pertaining to office operations. Creates, organizes, and maintains electronic and paper document filing systems. Coordinates the archival and disposal of files.

May assign, review, and coordinate the work of other secretarial or clerical positions.

Performs other duties as assigned.

MINIMUM QUALIFICATIONS :

Education, Training and Experience :
Possession of a high school diploma or appropriate equivalent, plus five years of secretarial experience. Fluency in Spanish preferred.

Demonstrated skill in typing 40 words per minute.

Knowledge, Skills, and Abilities :
Knowledge of office practices and procedures. Knowledge of filing systems. Knowledge of spelling, grammar, and arithmetic. Knowledge of personal computers and office software packages. Knowledge of automated office systems.

Demonstrated skill in typing 40 words per minute. Skill in performing responsible administrative secretary functions. Skill in performing office budgetary, payroll, purchasing, and related administrative activities. Skill in setting up and maintaining databases, spreadsheets, and logs. Skill in setting up and maintaining filing systems. Skill in gathering and compiling information for statistical reports. Skill in processing financial documents and transactions. Skill in composing correspondence and memoranda. Skill in operating personal computers and related office equipment.

Ability to communicate effectively. Ability to follow rules and regulations. Ability to establish and maintain effective working relationships. Ability to maintain confidential information.

Demonstrated skill in typing 40 words per minute- BCPS typing test required, to be considered.

If you have not taken the BCPS typing test and business letter evaluation please call 443.809.7870 to schedule an appointment, after submitting your application . Testing is kept on file for 18 months.

**Applicants must participate in and complete the Baltimore County Public Schools Office Professionals' Assessment Skills Center prior to being offered the position.***


PHYSICAL AND ENVIRONMENTAL CONDITIONS :
The work of this class is generally sedentary and performed in an office environment. Work includes the operation of office equipment, including personal computers, and occasional limited physical activities.

CONDITIONS OF EMPLOYMENT :
Persons appointed to this position may work evenings and occasional weekends as required.

FLSA : Non-exempt

Eligible for the Maryland State Retirement System

This class specification defines the types of duties and level of difficulty of work required of positions in this title. It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.

NON-DISCRIMINATION STATEMENT
The Board of Education of Baltimore County does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, or veteran status in matters affecting employment or in providing access to educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the Board's nondiscrimination policies should be directed to: EEO Officer, Office of Equal Employment Opportunity, Baltimore County Public Schools, 6901 Charles Street, Building B, Towson, Maryland 21204 (443-809-8937). There is a compliance officer responsible for identifying, preventing, and remedying prohibited harassment concerning students. Complaints of harassment should be directed to the executive director, Department of School Safety and Security, 9600 Pulaski Park Drive, Suite 118, Baltimore, Maryland 21220 (443-809-4360).

Application Instructions
Please read and carefully follow the instructions provided below.

• Applicants are required to have a completed application on file for employment with the Baltimore County Public Schools.
• Professional references must be submitted to complete your application. Examples of professional references include current and former managers, supervisors, mentors and/or university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted.
• Be sure to account for all periods of employment and unemployment and include names, addresses, and telephone numbers of employers.
• Be sure to answer all criminal background questions. If you answer "yes" to any of the criminal background questions you must provide a written explanation. A criminal offense does not necessarily exclude an applicant from employment with BCPS. Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.

Pre-Employment Requirements:

• All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (State of Maryland, Senate Bill 315, effective October 1, 1986) completed. The fee charged for fingerprinting is $81.00. An identification card will be issued which must be shown prior to employment.
• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
• If you have military experience you will be asked to provide a copy of DD214.
• Official transcripts for all higher education must be received prior to hire.
• Some positions will require employees to undergo a physical examination and/or drug testing.
• All newly hired personnel must attend a Badges and Benefits session.
• Additional job verification will be required for salary credit.

Contact Information
Brad Kouyoumjian, PHR
HR Analyst
Business Services Staffing
6901 Charles Street, Building E
Towson, Maryland 21204
Phone: 443-809-7872
Fax: 410-887-7876
Email: bkouyoumjian@bcps.org