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(ORVA) Elementary Registrar 2019/20

Employer
K12 Inc.
Location
Statewide , OR, United States
Salary
Competitive

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Requisition Number 19-3374
Title (ORVA) Elementary Registrar 2019/20
City State wide State OR

Description
Elementary Registrar INSPIRE THE FUTURE
When you join the team at ORVA, you join a team of dedicated professionals working all over the State in a virtual environment to ensure the success of our families and students to meet their educational needs and goals, grades K-12. We are committed to our mission State ment "Every Oregon Virtual Academy student Engaging, Developing and Achieving".

The Registrar supports school administrators by processing requests for both new enrollments and withdrawals, maintaining student files and records that are both clerical and academic in nature, performing routine administrative duties and facilitating communications with various stakeholders. AS A Elementary Registrar, YOU WILL..
  • Requests and tracks receipt of records for newly enrolled students; prepares mass data imports for new students within prescribed time frames;
  • Processes student withdrawals; fulfills records requests for withdrawn students within prescribed time frames;
  • Processes parent contact and data information changes;
  • Maintains K12 and State student-level databases, including data entry;
  • Creates customized reports for various departments as requested
  • Creates and maintains student cumulative files and other student records; audits for accuracy on at least an annual basis; establishes and maintains secure access to student records; ensures proper disposal of student records;
  • Maintains and scans received files
  • Serves as primary point of contact for families, teachers, staff, and other schools in regards to accessing student information and records;
  • Ensures that school personnel comply with the Family Educational Rights and Privacy Act (FERPA). Assists in routine administrative duties including: preparing and maintaining transcripts and records release forms; preparing progress reports and transcripts; preparing State testing materials(as needed); and preparing school-wide mailings;
  • Assists with national K12 efforts in training, process enhancement, etc.; facilitates communications between local schools, K12 and school districts as needed;
  • Support school outings and professional learning events as requested

    Supervisory Responsibilities:
  • This position may need to supervise temporary staff or records support staff in order to complete tasks and projects on a timely basis.
Get to know ORVA!

  • ORVA
  • Behind the scenes
  • A Day in the life

Are you driven by excellence to deliver instruction, support and guidance, manage the learning process, and focus on students' individual needs? If selected, you will participate in a comprehensive new teacher training program for three weeks before the start of school. It is an opportunity to meet colleagues and learn the responsibilities required for delivering curriculum in an online environment. During this training you will also learn how to monitor student progress through K12's learning management system, and to be a partner actively working with students and parents to advance each child's learning.

Requirements
Minimum Qualifications
  • High school diploma or equivalent AND
  • One (1) year of related work experience OR
  • An equivalent combination of education and experience

    Certificates and Licenses: None required.
Other Required Qualifications
  • Excellent organizational and time management skills
  • Maintain confidentiality
  • Strong written and verbal communication skills
  • Professional experience using Microsoft Excel, Word, and Outlook
  • Experience using search engines (internet) for research
  • Experience using a student information system and/or other type of database
  • Detail oriented, able to identify errors in student data and information
  • Able to multi-task, get tasks done quickly and accurately
  • Customer service oriented
  • Communicate professionally and tactfully through all communications
  • Flexible, team-player; adapts to changing office environment
  • Basic proficiency in Microsoft Outlook, Excel and Word; familiarity with ability to enter and retrieve information from databases
  • Has a willingness to obtain special licenses or certificates such as Notary, first aid, and CPR
  • Ability to travel 10% of time for meetings, professional development, etc.
  • Ability to lift up to 25lbs
  • Ability to pass required background check.

    DESIRED QUALIFICATIONS:
  • Experience working in a public-school environment
    WORK ENVIRONMENT: : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • This is an office-based position. The noise level in the office is usually moderate (computers, printers, light foot traffic).
    The above job

    description
    is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor and based on program needs. All employment is "at-will" as governed by the law of the State where the employee works. It is further understood that the "at-will" nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

WHO ARE WE?

  • About us
  • K12 Produces Results
  • Kudos and Honors
  • thinkTANK12

K12 is a Federal Contractor, an Equal Opportunity/Affirmative Action Employer and a Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here .

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