Position Type:
Secretarial/Clerical/ CLAS - 7765 - ADMINISTRATIVE ASSISTANT III

Date Posted:
8/5/2019

Location:
ITS ABOUT KIDS SUPPT SERVICES

Date Available:
As soon as possible

Closing Date:
08/17/2019

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Description:
Perform a wide variety of specialized and responsible secretarial and administrative support duties for a Director level administrator; organize and coordinate office activities and communications to assist the Director with assigned functional areas of responsibility.

Job Summary:

• Perform a wide variety of specialized and responsible duties independently in support of functions delegated to a Director level administrator; interpret and apply rules and regulations as appropriate; perform duties to assist with administrative detail as appropriate.
• Coordinate communication between the Director and District administrators, personnel, students, educational institutions, vendors, other outside organizations and the public; obtain and provide information, coordinate activities and resolve problems.
• Research, review, check, correct and compile a variety of information; verify data for accuracy, completeness and compliance with established procedures; input and retrieve computerized data in computer systems as required.
• Prepare and maintain a variety of records, logs and files including information of a confidential nature; maintain confidentiality of information and records.
• Schedule meetings, conferences and appointments for the Director; maintain the Director's calendar; arrange travel accommodations as necessary.
• Compile information and data for a variety of reports; organize, type and print reports and other written materials related to assigned office functions.
• Coordinate and compile Board Agenda materials.
• Respond to requests for information from students, staff and the general public regarding District programs, policies, procedures and regulations.
• Type a wide variety of materials such as correspondence, reports, contracts, forms, applications, memoranda and other documents.
• Operate a computer terminal and microcomputer to maintain records and generate reports, lists and other materials; utilize word processing and other software as required.
• Receive, process and route mail; order, issue and maintain department supplies, forms and equipment.
• Train and provide work direction to departmental clerical support staff as assigned; monitor office workflow and assure compliance with established time lines, procedures and standards of quality.
• Perform other duties as assigned.
• Maintain regular attendance.

Qualifications:

• High school diploma or G.E.D. Certificate and five years of responsible secretarial experience involving the use of word processing and record-keeping software.
• Must take the required clerical assessments and earn a passing score.

KNOWLEDGE OF:

• Modern office practices, procedures and equipment.
• Record-keeping and report writing techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• District organization, operations, policies and objectives.
• Oral and written communication skills.
• Applicable sections of Kentucky Administrative Regulations and other applicable laws.
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• Operation of a variety of office equipment such as a computer, fax machine, calculator, copiers and other machines as required; enter data into a computer as assigned.

ABILITY TO:

• Perform secretarial and administrative assistance duties.
• Read, interpret, apply and explain rules, regulations, policies and procedures.
• Type at an acceptable rate of speed.
• Work independently with little direction.
• Establish and maintain effective working relationships with others.
• Meet schedules and time lines.
• Prepare reports by gathering and organizing data from a variety of sources.
• Work confidentially with discretion.
• Analyze situations accurately and adopt an effective course of action.
• Communicate effectively both orally and in writing.
• Work efficiently with many interruptions.
• Operate a variety of office equipment such as a computer, fax machine, copiers, and other machines as required; enter data into a computer as assigned.
• Make arrangements for meetings and conferences.
• Maintain a variety of files, records and logs.
• Plan and organize work.
• Provide work direction to others as assigned.

Working Conditions:

• Work is performed while standing, sitting and/or walking.
• Requires the ability to communicate effectively using speech, vision and hearing.
• Requires the use of hands for simple grasping and fine manipulations.
• Requires bending, squatting, crawling, climbing, reaching.
• Requires the ability to lift, carry, push or pull light weights, up to 30 pounds

Application Procedure:
Apply online

Selection Procedure:

Contact Person:
Frank Coffey (frank.coffey@fayette.kyschools.us)

Grade 16

MUST TAKE AND PASS A BOOKKEEPER, WORD AND EXCEL ASSESSMENT WITH A 75% OR HIGHER. CLERICAL ASSESSMENTS CAN BE TAKEN IN THE AMBROSE BUILDING ON TUESDAYS, THURSDAYS, AND FRIDAYS FROM 8:00 A.M. - 3:00 P.M.