Administrative Assistant (Purchasing/Materials Management)

Position Type:
ESP - Purchasing/Warehouse

Date Posted:
7/24/2019

Location:
PURCHASING

Closing Date:
Until filled

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8 hours per day, 260 days per year

CLASSIFICATION: NONINST 04 ($21.37-$25.37per hour)

INCOMPLETE APPLICATIONS & RESUMES RECEIVED IN LIEU OF APPLICATIONS WILL NOT BE CONSIDERED.

MINIMUM QUALIFICATIONS :
*High school graduate or equivalent
*Ability to maintain strict confidentiality
*Must be able to pass various pre-placement background screenings
*Knowledge and skill in budget management and development
*Must be proficient in Word, Excel, PowerPoint, Desktop Publishing and online survey administration
*Strong Organizational skills and attention to detail
*Experience working with diverse cultures, backgrounds abilities desirable

JOB RESPONSIBILITIES :
*Handle all oral and written communications for the Director of Procurement/Materials Management
*Handle technology effectively, especially in effective and efficient communications
*Ensure activities/projects are scheduled and completed in a professional and efficient manner
*Complete all required reporting requirements, and maintain an organized process for accessing up to date information
*Assist to ensure that the Purchasing/Warehouse Department serves the needs of the public and employees
*Provide direct support and assistance to the Director of Procurement/Materials Management, and serve as a team member to the overall operations of the Purchasing/Materials Management Department
*Prepare annual reports for the CDE, schools and other departments.
*Replenish warehouse inventory to acceptable levels to ensure stakeholders' requests are met
*Process yearly bids to procure warehouse stock to obtain "best value" for warehouse inventory
*Process orders and purchase requests in an accurate and timely manner

Westminster Public Schools is an Equal Opportunity Employer. District policy prohibits discrimination against any applicant on the basis of race, color, creed, sex, sexual orientation, religion, national origin, ancestry, age, genetic information, marital status, or disability. Complaints in these matters should be addressed to the Chief of Staff, 6933 Raleigh Street, Westminster, CO 80030, phone: (303) 428-3511. Although the position is based at a school/department, the employer is Westminster Public Schools.