Compliance and Leave Specialist
EMPLOYEE SUPPORT SERVICES
440 N. BROAD ST.
PHILADELPHIA, PA 19130

Central Office

Job Number: 4600183861

Start Date:

Open Date: 07/19/2019

Closing Date: 07/26/2019

Job Summary
Ensures that compliance activities are implemented in accordance with all applicable guidelines, and state and federal laws and regulations. Updates procedures and policies to ensure fulfillment of current and new state and federal requirements. Evaluates, investigates and resolves compliance issues and concerns within the Office of Talent. Ensures that schools and department have been trained on using the appropriate leave code.
Essential Functions

• Assists in the development and implementation of procedures to ensure compliance with laws, regulations and District policies.
• Collects, organizes, and reviews documentation related to compliance requirements for employees, volunteers, and staff of external organizations providing services to the School District of Philadelphia; updates policies and procedures related to compliance.
• Gathers preliminary information for investigations and routine monitoring for compliance or in response to reports of non-compliance or concerns.
• Communicates information to appropriate parties on current requirements and changes; discuss best practices and compliance concerns.
• Provides guidance and recommendations to ensure accurate management of records.
• Works closely with Talent Support Services, administrative offices and schools to resolve any issues that arise with respect to leave coding and reporting.
• Reviews leave coding under the general direction of the Executive Director, Employee Health Services, Records and Human Resources Information System.
• Interprets leave policies in accordance with the applicable federal and state employment laws such as the Family Medical Leave Act, (FMLA), Americans with Disabilities Act (ADA), as well as collective bargaining agreements under the general direction of the Executive Director, Employee Health Services, Records and Human Resources Information System.
• Processes sabbatical, religious, educational, and charter school leaves.
• Generates reports for management review and analyzes data from reports.
• Performs compliance projects as assigned.

Minimum Requirements

• Bachelor's degree from an accredited college or university.
• Two years of full-time, paid, professional experience in human resources which has included identifying and assessing areas of compliance risk.

OR

• Any combination of training and experience determined to be acceptable by the Office of Talent.

Knowledge, Skills and Abilities
Demonstrated knowledge of:

• modern methods, principles and practices of public personnel administration.
• the methods and techniques used to monitor compliance.
• methods to test that internal controls are in place and working.
• leave policies.

Demonstrated ability to:

• coordinate and implement compliance initiatives.
• design and coordinate training activities.
• collect data and prepare reports with practical recommendations.
• use a personal computer to create spreadsheets.
• understand and implement policies and procedures.
• support and train others in compliance matters.
• communicate effectively, both orally and in writing.
• establish and maintain effective working relationships.

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Additional Job Information: This is a 12-month, non-represented position. The salary grade for this role is 4023. Interviews may be conducted to determine how well a candidate meets the established criteria. Please note that not all qualified candidates may be selected for an interview.

DISCLAIMER: Interviews may be conducted to determine how well a candidate meets the established criteria. Please note that not all qualified candidates may be selected for an interview. Additional factors, including, but not limited to, disciplinary action, ability to follow directions, punctuality, and professional conduct will be considered in the evaluation process.

The selected candidate must have no pending disciplinary action or anecdotal record on file and have not been subject to any disciplinary action within the past eighteen (18) months. In addition, the candidate must have an excellent record of attendance and punctuality during the last three (3) years (defined as no more than eighteen (18) occasions of lateness or absence for personal illness within this period of time with the exception of one extended long-term absence)