ABOUT THE DISTRICT

Jeffco Public Schools, Colorado's largest K-12 school district, with 85,000 students and approximately 14,000 employees, has provided educational excellence for more than 60 years. Nearly 10 percent of all Colorado K-12 students attend a Jeffco school and our employees benefit from partnerships with experienced, dynamic school leaders throughout our district. Our Jeffco Generations vision document and strategic plan map out with focus and clarity what we expect our schools to accomplish with our graduates. Come join us!

ABOUT THE SCHOOL/DEPARTMENT

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ABOUT THE JOB

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HOURS AND DAYS WORKED

Desired Start Date: 09/03/2019Specialist - Grants
Monthly Position
FLSA: Nonexempt
FTE: 1.00, Hours/Day: 8.00, Year Round Position
Salary Plan, Grade, Step: CSE - Class Emp-260 / 1.FTE, R24, 1
Hourly Rate: $21.37, Annual Rate: $44,450

RESPONSIBILITIES

SUMMARY: Position serves as a resource for schools, departments and administration regarding District grants and related procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

-Provide professional support to schools/departments regarding grants and related procedures; acts as a liaison between central departments, schools and grantors.

-Carry out all functions necessary to set-up and closeout grants; prepare, load and revise budgets; analyze cash flows and perform transactions related to the request, receipt and disbursement of grant monies. Prepare and submit financial reports to grantors.

-Modify and run queries; monitor account codes and financial transactions; review and correct payroll charges; correct budget checking and accounting errors; set-up and inactivate Human Resource accounting strings. Prepare and process journal entries.

-Query journals, ledgers, and Human Resource account codes for tracking and reporting purposes; generate reports and reconcile actuals and budget ledgers. Prepare budget vs. actuals projections and analyses, review budgets and expenditures with Grants Manager.

-Verify and approve vouchers, requisitions, on-line change forms and 1099 contracts.

-Cross-train, problem solve, and share information with other team members.

-Verify and approve additional earnings, instruct secretaries/technicians on correct accounting to use for additional pay and corrections to the Time and Labor system.

-Calculate and process indirect costs.

-Verify salary certifications in compliance with Federal regulations, provide information for auditors when requested.

-Update the grants section of the Financial Services Guide, assist School Accounting Support Team with district-wide trainings.

-Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND TRAINING: High school diploma/GED required, plus related course work through a recognized business, vocational or community college as it relates to position.

EXPERIENCE: 2 - 3 years experience with microcomputers, including large databases, PeopleSoft HRMS and Financials and other District software along with grants and/or public sector accounting systems.

SKILLS, KNOWLEDGE, & EQUIPMENT: Requires good communication skills, advanced computer knowledge, fundamental knowledge of accounting rules and practices, and the ability to work independently with little or no supervision. Knowledge of Federal and State regulations and/or governmental accounting preferred. May be required to take the District Skills Assessment Test as part of the application process.

CERTIFICATES, LICENSES, & REGISTRATIONS: None required.

SUPERVISION/TECHNICAL RESPONSIBILITY: This job has no supervisory responsibilities. Position serves as a technical resource for District administrators and staff regarding grant procedures and related processes. Knowledge of governmental accounting, Federal and State laws and regulations, and District policies and procedures is needed to ensure compliance with grant guidelines.

CONTACTS: Daily contact with persons within/outside department to maintain relationships, with persons in other departments or buildings to resolve problems or settle matters. Weekly with Federal and State agencies and private agencies to resolve problems and settle matters.

SAFETY TO SELF AND OTHERS: High exposure to self to repetitive motion/stress due to extensive key boarding. Low exposure to bruises and cuts due to typical minor office environment accidents.

The physical demands, work environment factors, and mental functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel, and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand, walk, stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT: The noise level in the work environment is usually quiet.

MENTAL FUNCTIONS: While performing the duties of this job, the employee is regularly required to compare, analyze, communicate, evaluate, and use interpersonal skills. The employee is frequently required to coordinate, instruct, compute, synthesize, negotiate and interpret rules/regulations. The employee is occasionally required to copy and compile.

JUDGMENT AND DECISION MAKING: Work is assigned by a collaborative team effort. Grants are assigned to an individual Specialist based upon type of grant and individual workload. A typical decision would involve an analysis of payment history and determination of action needed if funds are not received by the District in a timely manner. Decisions are based on the application of appropriate laws, policies and procedures to ensure compliance with grant guidelines and District policies, standards and practices. Decision making typically involves collaboration with Project/Grant Managers, Central District Administrators, and/or Federal, State or private grantors. This position is responsible for establishing budgetary controls for each grant. Failure to fully expend grant funds or spending inappropriately could result in the loss of grant funding and/or fines for the District. Grants are routinely audited by external auditors for appropriateness of expenditures. Supervisor is occasionally involved in decision making.

DIVERSITY OF DUTIES: Duties are wide-ranging, requiring cross-training in operational procedures and technical areas within and outside the department. Knowledge of grant regulations, governmental accounting rules, and both District H.R. and Financial systems is essential. Duties and actions impact others, often requiring consultation with administrators and staff in other departments within the District as well as contact with resources outside the District.

SALARY

Jeffco Salary Schedules

BENEFITS

Jeffco Benefits

EQUAL EMPLOYMENT OPPORTUNITY

The Jefferson County School District does not discriminate on the basis of disability, race, color, creed, religion, national origin, age, sexual orientation, marital status, political affiliation, pregnancy, or gender.