School-Based Testing Project Manager

Boston, MA, US
Jul 19, 2019

The Boston Public Schools (BPS) serves approximately 57,000 students through a diverse portfolio of schools and programs. This portfolio includes the three examination schools: Boston Latin School, Boston Latin Academy, and the O'Bryant School of Math and Science. Admission to these schools is based on a student's grade point average and performance on an entrance exam. The entrance exam is offered each November for students in grades 6, 8, and 9 for entrance to the schools in grades 7, 9, and 10 (O'Bryant only) the following year. Traditionally, the exam has been offered on the weekend. However, starting in school year 2019-2020, there will be an additional testing opportunity offered to 6th grade students in BPS schools during the school day. The goal is to achieve wider participation, especially for students of color.

BPS is seeking a project manager to facilitate the transition to school-based testing for exam school admission. This person will be responsible for developing effective strategies of outreach and communication to families around the exam school registration and admissions process. They will also work with schools to ensure school-based staff is appropriately trained on how to administer the exam and help facilitate a smooth experience on test day.

The School-Based Testing Project Manager will receive primary supervision from the Senior Director of Welcome Services. The Project Manager will work in collaboration with the assignment specialist in charge of exam schools to make sure all students are appropriately registered and receive any required accommodations. Additionally, they will receive ongoing support from Data and Accountability pertaining to testing security and analytic tasks.

The successful candidate will possess strong collaboration skills as the position requires significant cross-departmental work with central department offices including Welcome Services, Technology, Data and Accountability, as well as individual schools and families. The successful candidate will also be flexible and adaptive; be willing to play a variety of roles to ensure team success; and be rooted in a personal commitment to equity, particularly racial equity.


    • Oversee communications, including the development of communication materials to distribute to families and school leaders notifying them of the exam school registration process and the shift to school-based testing.
    • Convene training sessions and regularly communicate with school-based testing coordinators at all schools where testing will be offered.
    • Work closely with the test vendor to ensure timely delivery and collection of registration materials, admission tickets, exam booklets, and answer sheets.
    • Collaborate with the Office of Data and Accountability around the identification of students eligible to take the exam and work with the Office of Opportunity Gaps to coordinate outreach to pre-registered families.
    • Develop, track, and maintain benchmarks to measure the success of school-based testing. Identify and develop strategies to expand this practice to students in grade 8 in future years.
    • Design and implement detailed protocols and processes by which schools maintain secure and proper testing environment for ISEE testing.
    • Analyze data related to exam schools admissions and exam school performance as requested.
    • Lead regular meetings related to ISEE testing and exam school enrollment and performance.
    • Clearly articulate the equity-based motivation for this policy change to internal and external stakeholders.
    • Managing future RFP and bid processes for exam school admissions testing.

  • Other duties as required.

Qualifications - Required:
  • Bachelor's degree in related field, may include but not limited to, Business or Project Management, Organizational Leadership, Strategic Planning
  • Minimum three years of relevant work experience with project management skills
  • Excellent oral and written communication skills
  • Demonstrated ability to analyze information, summarize and present findings to decision-makers
  • Demonstrated ability to closely collaborate with internal and external stakeholders
  • Demonstrated ability to independently prioritize work to meet deadlines
  • Demonstrated ability to work cross-functionally and independently
  • Exemplary use of MS Office and the Google Suite, specifically Excel and Google Spreadsheets
  • Attention to detail and consistent focus on quality

Qualifications - Preferred:
  • Experience working in urban school districts
  • Experience with data analysis
  • Second Language Proficiency
  • Master's Degree
  • Familiarity with Aspen (Boston's Student Information System)

TERMS: Managerial, Tier C. Occasional work on evenings and weekends. This position is subject to the City of Boston residency requirement

Please refer to (under "Employee Benefits and Policies") for more information on salary and compensation. Salaries are listed by Unions and Grade/Step.

NOTE: School-based managerial employees will work 223 days between July 1st and June 30th each year. The 223 day work-year will include the 180 days in which school is in session, and the additional days will be determined by the employee and the principal or headmaster of the school. This position is subject to the City of Boston residency requirement. School-based managerial employees are not eligible for vacation time or compensatory time. In the event of school cancellation due to snow or inclement weather, school-based managerial employees need not report to work.

The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, criminal record (inquiries only), disability, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals' dignity or interferes with their ability to learn or work.

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