Skip to main content

This job has expired

Accounts Payable Clerk, Child Nutrition Program (Immediate Opening)

Employer
IDEA Public Schools
Location
San Antonio, TX, United States
Salary
Competitive

Job Details

Description
Position at IDEA Public Schools

At IDEA Public Schools, we believe in college for ALL and we are committed to ensuring that all of our students graduate from college. IDEA Public Schools has grown from a small school to the fastest-growing network of tuition-free Pre-K-12 public charter schools in the United States sending 100% of our students to college. 58% of our students graduate from college in 6 years - that's 8 times the national rate for students in our communities!

IDEA was founded in 2000 as a single school with 150 students in the Rio Grande Valley. When interest exceeded building capacity, to meet the demands, IDEA's co-founders committed to serving more students in the Rio Grande Valley of Texas and beyond. We now serve nearly 45,000 students across Texas and Louisiana. By 2022, IDEA will serve 100,000 students. Be on the lookout for IDEA schools opening near you-with continued growth in our current regions and new launches in Tarrant County (Fort Worth/Arlington), New Orleans, Houston (2020), Permian Basin (2021), and Tampa Bay (2021)!

When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.

To learn more about IDEA, check out this video .

Role Mission: The C hild Nutrition Program (CNP) Accounts Payable Clerk is part of the finance team within the Child Nutrition Program and is primarily responsi ble for processing vendor payments and ensur ing accounts payable transactions follow established federal, state and local purchasing policies and procedures . Other duties include but are not limited to: data entry, office support, monitoring the purchase order process, and contacting vendors as needed .

Accountabilities
  • 100% of campuses meet 99% of CNP invoices paid net 30 days.
    • Align s CNP accounts payable process to the district's business office process
    • Reconcile s vendor statements weekly and process es outstanding invoices and credits by the 6 th business day of each month
    • Reconcile s departmental purchase cards and submit s to the district's business office supporting documentation by the 2 nd business day of each month. Ensure s 100% of purchase card transactions are following federal, state, and local purchasing policies and procedures
    • Communicate s with vendors and resolve s account payable errors identifie d , as needed
    • Perform s a three-way match on invoices to ensure completeness and accuracy o f invoices and shipments
    • Prepare s and submit s budget transfer requests submitted by the CNP team
    • Communicate s with cafeteria managers discrepancies on invoices , receiving records or vendor statements
    2. CNP non-program revenue collected by June 30.
    • Request s and archive s non-program revenue documentation from cafeteria managers
    • Prepare s and submit s non-program revenue collection journal entries to the district's business office. E nsure s non-program revenue transactions are posted to the proper CNP revenue accounts
    • Update s the non-program revenue tracker with collection status for each transaction
    • Creates and deliver s trainings to cafeteria managers for the collection of non-program revenue, as needed

    3. 99% of CNP normal purchase orders closed within 30 days & blanket purchase orders closed within 60 days.
    • Monitor s daily/ weekly open purchase order reports to release encumbered funds
    • Tracks recei pt of purchased products and services rendered to ensure each open purchase order i s depleted
    • Submits purchase order change orders requested by the CNP team in the financial management system
    • Retrieves and provides purchase order copies to ca feteria managers and vendors, as needed

    4. Commodity discounts are recorded and reconciled by last day of school.
    • Review s and r econcile s on a monthly basis vendor velocity reports to ensure 100% of commodit y discounts are recorded to CNP revenue and expense accounts
    • Communicate s with vendors commodity discount discrepancies , and pr epare s correcting entries , as needed
    • Monito rs processed commodity discounts through distributor port a l s to ensure 100% of process ed commodity entitlement is recorded by the last day of school
    • Updates commodity discount allocation forms and distributes to cafeteria managers . Provides training to cafeteria managers on forms prepared, as needed

    5. 100% of programmed schools in operation with CNP campus finance supplies ordered, petty cash distributed, and purchase orders submitted for food and non-food.
    • Participate s in the development of CNP's Beginning of Year plan and appl ies previous year experience to the improvement of the plan
    • Coordinate s efforts between cafeteria managers and vendors to ensure timely delivery of equipment and other products
    • Ensure s that by the first da y of school the following is completed: 100% of finance supplies, safes and deposit books are ordered and delivered to all schools
    • Review s requisitions submitted to ensure food and non-food orders are placed for beginning of year operations
    • Update s all financial forms used b y CNP with current year information and upload s to the HUB

    6. We look for Team and Family who embody the followingvaluesand characteristics:
    • Believes and is committed to our missionand being an agent of change: that all students are capable of getting to and through college
    • Has demonstrated effectiveoutcomes and results, and wants to be held accountable for them
    • Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
    • Works with urgency and purpose to drive student outcomes
    • Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
    • Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
    • Works through silos and forges strong cross-departmental relationshipsin order toachieve outcomes
    • We believe in education asa professionand hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students


    Competencies:
    • Mission Focus- focuses on IDEA's core purpose of getting all students to college
    • Record of Results - holds high expectations for self and others to achieve and surpass intended goals
    • Manage Others to Deliver Results-leverages relationships to build and reinforce IDEA's culture and invests others in big goals
    • Problem Solving - able to synthesize, analyze, and prioritize data and opportunities to develop strategies for achieving quantifiable goals
    • Coaching & Developing - develops team through formal and informal methods; makes professional development a top priority
    • Communication - effectively conveys information using a variety of channels and techniques
    • Continuous Improvement - proactively identifies opportunities to improve and consistently reflects on past actions to guide future decisions

    Qualifications:
    • Education: GED or High School Diploma, Associate Degree in accounting and/or finance is preferred
    • Experience: 1-3 years of experience in accounting, finance, or business administration

    Knowledge and Skills:
    • Strong organizational, communication and interpersonal skills.
    • Computer literacy (i.e. Microsoft Office); Excel software experience required.
    • Ability to work under pressure and meet deadlines with a high degree of accuracy.
    • Ability to follow verbal and written instructions.
    • Strong mathematical and accounting skills.
    • Strong analytical skills with ability of converting raw data into meaningful analysis
    • Technical expertise regarding data models, database design development, data mining and segmentation techniques.
    • Demonstrate flexibility, adaptability and be self motivated .
    • Business awareness and knowledge of accounting practices.
    • Ability to work effectively with internal and external stakeholders.

    Compensation:
    • Salaries for this role typically fall between $13.27/hour to 16.59/hour commensurate with relevant experience and qualifications.


    IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.

    Company

    IDEA Public Schools believes that each and every child can go to college. Since 2000, IDEA Public Schools has grown from a small school with 150 students to the fastest-growing network of tuition-free, Pre-K-12 public charter schools in the United States. IDEA currently serves nearly 66,000 college-bound students in 120 schools across Texas and Louisiana and is gearing up to open schools in Florida for the 2021-2022 school year.

    Interested in learning more about working at IDEA Public Schools? 

    Visit us at www.ideapublicschools.org/careers.

    Company info
    Website
    Telephone
    956-377-8000
    Location
    2115 W. Pike Blvd
    Weslaco
    TX
    78596
    US

    Get job alerts

    Create a job alert and receive personalized job recommendations straight to your inbox.

    Create alert