Employer: Elk Grove Unified School District

Date Posted: 7/11/2019

Contact: Valerie English2
916-686-7795 ext. 67160

Number Openings: (At time of posting) 1

Length of Work Year: 8 hours per day, (7:00 a.m. - 3:45 p.m.), Monday-Friday, Traditional School Year - 10 months

Employment Type: Full Time

Application Deadline: 7/22/2019 4:00 PM Pacific

Salary: Schedule # 21, Range 371, $14.76 - $19.68 per hour - See Salary Schedule link below

Job Description / Essential Elements:

ELK GROVE UNIFIED SCHOOL DISTRICT

CLASS TITLE: COUNSELING/GUIDANCE TECHNICIAN

BASIC FUNCTION:

Under the direction of an assigned supervisor, perform a wide variety of secretarial duties to relieve Counselors of administrative detail; greet and assist students, staff and visitors to the Counseling Center; assist counselors with monitoring student grades, attendance, behavior, and graduation and promotion requirements.

ESSENTIAL FUNCTIONS:

Perform a wide variety of secretarial duties to relieve Counselors of administrative detail; assist in assuring delivery of counseling and guidance services to students; assist in creating a healthy and helpful environment; assure smooth and efficient office operations.

Assist students with the completion of forms, applications and documentation related to counseling activities; verify accuracy and completion of forms; meet with students and parents as necessary regarding transcripts and course selections; review transcripts to determine coursework needed.

Assist counselors with monitoring student grades, attendance, behavior, and graduation and promotion requirements; compile information and data and prepare reports as directed; provide progress reports to Counselors; make schedule changes for students; recommend alternatives to students needing to make up courses.

Intervene with students in crisis situations in accordance with established procedures; maintain confidentiality of sensitive and privileged information.

Attend and represent the Counseling Center a variety of meetings, conferences and workshops; facilitate meetings as directed; drive a vehicle to various sites to conduct work as necessary.

Answer telephones and greet and assist visitors; provide students, District personnel and outside agencies with counseling information and materials; refer callers and visitors to appropriate staff members for assistance; schedule appointments and meetings for the Counselors.

Type a variety of materials including forms, letters and referrals; input data into computerized student information system; duplicate materials; extract data for records and reports as requested; establish and maintain office files.

Operate a variety of office equipment including a computer and assigned software.

Assist in developing and coordinating prevention and intervention programs and other special programs; assist in determining eligibility; maintain related records.

Perform related duties as assigned.

DEMONSTRATED KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

Modern office practices, procedures and equipment.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Oral and written communication skills.

Interpersonal skills using tact, patience and courtesy.

Record-keeping techniques.

Basic report preparation methods.

Telephone techniques and etiquette.

Basic public speaking techniques.

ABILITY TO:

Perform a wide variety of secretarial duties to relieve Counselors of administrative detail.

Assist in assuring delivery of counseling and guidance services to students.

Learn Counseling Center objectives and goals.

Learn basic counseling techniques.

Answer telephones and greet the public courteously.

Establish and maintain a variety of records and files.

Compile and verify data and prepare reports.

Understand and relate to students with special needs and of diverse backgrounds.

Communicate effectively both orally and in writing.

Maintain confidentiality of sensitive and privileged information.

Establish and maintain cooperative and effective working relationships with others.

Operate a variety of office equipment including a computer and assigned software.

Complete work with many interruptions.

Work independently with little direction.

Prepare and deliver oral presentations.

Meet schedules and time lines.

Type at a minimum of 35 words per minute from clear copy.

Maintain consistent, punctual and regular attendance.

Hear and speak to exchange information in person or on the telephone.

Move hands and fingers to operate a computer keyboard.

See to read a variety of materials.

Sit or stand for extended periods of time.

EDUCATION AND EXPERIENCE REQUIRED:

Any combination equivalent to: graduation from high school supplemented by college level coursework in business, psychology or a related field and two years of clerical experience involving public contact and record-keeping.

LICENSES AND OTHER REQUIREMENTS:

Valid California Class C driver's license.

WORKING CONDITIONS:

ENVIRONMENT:

Office environment.

Constant interruptions.

May be required to drive as needed.

Requirements

Please complete our on-line application in full.

Please scan required documents.

PLEASE BE AWARE THAT ANY REQUIRED DOCUMENTS TO BE SCANNED AND ATTACHED MUST BE IN .PDF FORMAT.

• Typing Certificate (Must attach a certificate verifying typing speed of 35 (net) words per minute on a 5 minute timed test at the time the application is submitted. Typing certificates will only be accepted from business organizations/institutions that verify completion of a 5-minute timed writing, state gross words per minute, number of errors, and indicate a minimum of 35 (net) words per minute. Internet and high school typing tests will not be accepted.)