Position Type:
District and School Support Positions - Non-Cert/ Grants/Accounts Specialist

Date Posted:
7/10/2019

Location:
189 Board of Education Administration Building

Date Available:
ASAP

TITLE : Accounting and Grant Specialist CLASSIFICATION: Administration

FLSA : Non-Exempt DEPARTMENT: Finance

SALARY : Administrative Salary Schedule-PG3 WORK YEAR: 260 Days

REPORTS TO : Director of Finance

JOB DESCRIPTION:

The Accounting and Grant Specialist provides professional accounting, internal control oversight, and financial management services for grants. The Accounting and Grant Specialist also assists with grant budget preparation and performs general accounting work.

QUALIFICATIONS:

Bachelor's degree in accounting or a closely related field from an accredited college or university.
Five years of professional (post-degree) governmental accounting or financial experience.
Certified Public Accountant a plus

KNOWLEDGE, ABILITIES, AND SKILLS:

• Knowledge of the principles and practices of governmental accounting, budgeting, and the analysis and reporting of financial data.
• Ability to master grant accounting and learn related state and federal grant procedures.
• Commitment to keeping up-to-date with best practices in accounting.
• Ability to read and interpret complex work-related documents such as manuals, policies, procedures, and reports.
• Knowledge of mathematics and the ability to make accurate calculations.
• Proficiency using computer applications such as spreadsheet, word processing, and database; ability to use accounting and grant management programs.
• Written communication skills to be able to produce reports, memos, letters, and other documents.
• Oral communication skills to be able to clearly explain technical concepts to non-technical customers.
• Ability to make assignments and provide direction to accounting staff.
• Critical thinking skills, including analytical and problem-solving skills, decision-making skills, and sound judgment.
• Planning, organizational, and time management skills to be able to meet deadlines.
• Honesty, integrity, and adherence to strict guidelines for professionalism and ethics in accounting.

DUTIES AND RESPONSIBILITIES: (Essential Job Functions)

• Create and maintain spreadsheets for analysis and forecasting.
• Prepare and implement proper budget, accounting, and audit functions to ensure that financial controls and systems are in place to support grant and agreement programs; verify that proper spending authority, accounting controls and coding, and implementation controls are in place to ensure financial compliance.
• Maintain grant budget revisions and amendments in accounting system.
• Maintain current knowledge of federal and state regulations and procedures concerning grant awards.
• Monitor grants and agreements; resolve accounting and reporting issues; prepare status reports; identify problems; and field questions from project managers, grantors, and auditors.
• Analyzes accounts, expenditures, financial statements and reports for determining preliminary budget projections; seeks and enters budget reallocations; prepares payroll projections; prepares interim and final updates; assists with the preparation of financial reports and surveys as assigned.
• Prepares journal entries as necessary for distributions and corrections.
• Oversee maintenance of the grant inventory database, and monitor the performance of physical inventories taken on grant-related equipment as required by state, and federal guidelines.
• Monitor and reconcile for proper allocation all revenue received from grants.
• Provide guidance in the resolution of accounting problems identified by grant project managers staff
• Assist the Accounting and Human Resources department with personnel data compilation related to the grants.
• Administer several special grant accounts to track grant budget performance, expenditures and compliance with state, and federal regulations.
• Prepare state and federal grant quarterly or as needed expenditure reports.
• Assists in the year-end closing processing, audit and grant roll.
• Perform other duties as required.

WORKING CONDITIONS:
Normal office environment with little exposure to excessive noise, dust and temperature
Frequent interruptions throughout the day
May be exposed to stressful situations