DISTRICT SWITCHBOARD OPERATOR/RECEPTIONIST -OPEN TO KERN HIGH SCHOOL DISTRICT REGULAR AND SUBSTITUTE

Position Type:
Secretarial/Clerical/Switchboard Operator/Receptionist

Date Posted:
7/9/2019

Location:
District Office--Superintendent`s Office

Date Available:
07/09/2019

Closing Date:
07/15/2019

QUALIFICATIONS: This positions requires knowledge of the use and operation of complex telephone switchboard system; standard office procedures and practices; proper English usage, spelling, and grammar; knowledge of word processing techniques.

Must possess the skill to understand and follow oral and written directions; communicate effectively orally and in written form; operate standard office equipment; efficiently operate a telephone switchboard system; type accurately at a rate required for successful job performance minimum 35 net words per minute, maintain routine records and files, establish and maintain effective work relationships with those contacted in the performance of required duties.

ESSENTIAL FUNCTIONS: Operates a private branch exchange telephone switchboard system, receives incoming calls and routes to proper stations, places, receives and completes long distance calls; takes telephone messages and distributes to appropriate office/personnel; greets, ascertains needs, and directs visitors to various departments, meetings and/or staff; answers questions and provides information regarding school/District office standards, policies, procedures, etc.; receives and transmits various reports, statements, and documents to proper personnel; maintains telephone logs of long distance calls; performs routine to complete clerical duties such as typing, word processing, filing, proofreading and mail sorting; receives and sorts mail for distribution to all District sites; prepares routine reports and correspondence; operates standard office equipment such as typewriter, calculator, postage meter, fax machine, copier, computer terminal; schedules and reserves usage of meeting rooms and performs related duties as required.

Two years general clerical experience required, including experience in the operation of telephone switchboard with receptionist duties.

A RECENT FIVE MINUTE TYPING CERTIFICATE MUST ACCOMPANY APPLICATION TO BE SUCCESSFUL. Certificates must be less than two years old and cannot be completed through an online website. Kern High School District employees who currently work in a position requiring the same or higher minimum typing speed do not need to submit a typing certificate.

A criminal history check will be required of successful candidate prior to employment.

DUTIES OF POSITION: Operates a complex telephone switchboard system at the District office; receives and routes telephone calls to appropriate departments/personnel; provides information to callers; greets and direct visitors to appropriate departments/personnel; and provide clerical support to other offices as assigned. Employees in this position receive supervision from a District office administrator/supervisor within a framework of well defined policies and procedures. This position is responsible for the timely and accurate transferal of calls and messages to appropriate school/District office personnel and requires effective communication skills.

STARTING SALARY: $2,737.10 (monthly)

NUMBER OF MONTHS: 12 (to begin as soon as possible)

NUMBER OF HOURS: 8 (daily working hours 7:30 a.m. to 4:30 p.m.)