Job Title:
Procurement Specialist II

Location:
Ashburn, VA, US

Organization Name:
Administration Building

Department Description:
Department of Business and Finance

Brief Description:
This is technical procurement work in the preparation of solicitations, awards, contracts for equipment, supplies, and services for schools and administrative offices. An employee in this job class is responsible for working with school-based staff, central office staff, and outside organizations to prepare specifications and solicitations, renewals and awards. The Procurement Specialist will create and review contracts, perform maintenance of related purchasing records, controls, and documents, and following through on issues that may arise during the life of the contract under the supervision of the Procurement Supervisor or Risk Manager.

Detailed Description:
The following information is intended to describe the overall nature and scope of the work being performed in relation to the position. This is not a comprehensive listing of all responsibilities or tasks; other work may be assigned when deemed appropriate:
• Prepares solicitations including specifications, meeting with users to compile needed information from users and other sources; review of bids, proposals and contracts, awards for posting and School Board agenda items as necessary.
• Reviews contracts to ensure compliance with School Board policies, State Code and LCPS legal contracting guidelines.
• Uses automated solicitation system to create and receive solicitations and assists user departments in their evaluation and award recommendation.
• Monitors contract expiration dates and completes renewal of contract or prepares new formal solicitation or contract as appropriate.
• Collects all the required vendor documentation including vendor certifications, certificates of insurance, SCC compliances and other documents as required for solicitation and contract review process.
• Records solicitation and contract information in automated contract management system.
• Coordinates multiple solicitations and contracts in various stages.
• Maintains official solicitation and contract records, files, and documents.
• Completes paperwork to request County and Town permits for school and community special events on school properties.
• Provides contract information to school and central office bookkeepers, account managers, vendors, and other jurisdictions.
• Communicates with vendors and departmental staff to resolve issues involving the solicitation of goods and services.
• Researches availability of cooperative contracts to be used by Loudoun County Public Schools.
• Assists Risk Manager with property damage and injury incident follow-up including collection of documentation and information.
• Composes contract documents and LCPS Forms and Guidelines as needed for goods/services; facilitates contract modifications based on contractor/user requests; ensures vendor compliance with all insurance, bonding and license requirements; disseminates pertinent information to stakeholders.

Job Requirements:
• Associate's Degree in business administration, finance, marketing, purchasing or related field
• Three years of financial/procurement experience, preferably in the public sector
• Knowledge of procurement methods, types, principles and procedures as they apply to the public procurement process
• Ability to prepare formal solicitation documents and evaluate in terms of price, quality, and ability of vendor to meet all terms and conditions; to perform purchasing support work; to perform office work quickly and efficiently; to plan, organize, and prioritize work effectively; to communicate effectively both orally and in writing; to establish and maintain effective working relationships with others; to work under pressure and/or frequent interruptions
• General knowledge of materials, supplies, services, and equipment used in schools
• Familiarity with automated procurement systems preferably experience using Oracle Procurement and iSupplier as well as Online Solicitation and Contracting systems

Physical Requirements:
While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Additional Details:
Classified Salary Scale , Level 15

This is a Non-Exempt position.
A person in this position reports to: Supervisor, Procurement
The Loudoun County School Board is committed to a policy of nondiscrimination and to the provision of equity in its educational programs, services and activities for all students and employees.
Loudoun County Public Schools (LCPS) does not discriminate on the basis of race, ancestry, color, sex, pregnancy, childbirth or related medical conditions, marital status, age, religion, national origin, disability, or genetic information in employment or in its programs and activities. LCPS provides equal access to the Boy Scouts and other designated youth groups.
The following person has been designated to handle inquiries regarding the non-discrimination policies:
Assistant Superintendent for Department of Human Resources and Talent Development
Loudoun County Public Schools
21000 Education Court
Ashburn, VA 20148
Tel: 571-252-1100

How To Apply:
To submit an application online, please select "Apply Now"
To be considered for the vacancy, please complete ALL sections of the application. A resume will not be accepted in lieu of a completed application.
Please be sure to upload the following:

• Three (3) current professional references (Name, phone number, email address). At least one reference should be a current supervisor or most recent supervisor.
• Resume

Interview Date:

School Year:
SY_2019 - 2020 School Year 2019-2020

Job Type:
Classified

Closing Date:

Contract or Assignment Days/Hours Per Day:
12 months / 8 hours

Amount of Travel:

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