Office Manager, The Baby College

The Baby College is a program that addresses the needs of children between the ages of 0 to 3, and is a critical piece of our early intervention work. It is our goal to provide families with both a range of information and the support necessary to raise happy and healthy children who enter school ready to learn.

The Baby College, which is a critical piece of our early intervention work, is a program that addresses the needs of young children and families through a nine-week series of parenting workshops for expecting parents and those raising a child up to three years old. Workshops and classes are held on Saturday mornings and all services are free. Families receive breakfast, lunch, incentives, and child care during the nine-week program, which covers a broad range of subjects including brain development, discipline, immunization, safety, asthma, lead poisoning, parental stress, and parent-child bonding, among other many others. The primary goal of The Baby College is to provide families with both a range of information and the support necessary to raise happy and healthy children who enter school ready to learn.

We are seeking an Office Manager for the Baby College team. The ideal candidate will be committed, energetic and eager to join a progressive, demanding team.

Essential Duties and Responsibilities

• Support The Baby College team to ensure compliance with all state, federal, and local employment laws and policies
• Serve as the primary liaison for various departments throughout the agency; support HR with hiring process
• Provide calendar management support for Program Director, coordinate meetings and special events calendar;
• Perform general administrative duties including, but not limited to: preparing letters and documents, photocopying, faxing, mailing, filing and ordering supplies;
• Answer busy phone system, take messages and transfer information to the appropriate parties
• Receive, sort, and disseminate mail and deliveries
• Strategically manage office calendar to maximize efficiency, based on initiatives and priorities
• Manage employee timekeeping system; remain aware of staff movement in and out of the office
• Maintain office space including inventory (i.e., supplies and equipment) and deliveries
• Ensure the site area is always clean and presentable; collaborate with Facility Department to maintain aesthetic appearance of office space
• Perform other duties as assigned

Qualification, Skill and Knowledge Requirements

• A dedication and commitment to the mission of HCZ
• Associate's Degree with at least 2 years' experience providing office support, ideally in a school-based setting
• Knowledge of GoogleDocs, and/or ADP HR software is a huge plus
• Strong work ethic with impeccable attention to detail
• Excellent written and verbal communication skills
• Must be comfortable working independently and as part of a broader team
• Ability to handle confidential and sensitive information
• Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook)

We offer competitive salaries and a comprehensive benefits package. To be considered, interested applicants must submit a cover letter and resume. No telephone inquiries or recruiters please. Replies will only be sent to qualified applicants. HCZ is an EOE.