Manager: Athletics and Activities - Oakland Athletics League (2019-20)

Ref: PCN3579

Position must be posted for a minimum of 10 days

TITLE:

Manager, Athletics and Activities

REPORTS TO:

Assigned Supervisor

DEPARTMENT:

Office of Post Secondary Readiness

CLASSIFICATION:

Classified Management

FLSA:

Exempt

WORK YEAR/HOURS:

261 days / 7.5 hours or duty days and hours as assigned

ISSUED:

Created: May 2015

SALARY GRADE:

ADCL 15

BASIC FUNCTION: Under minimal supervision, provide leadership in the development, organization, implementation, coordination and evaluation of the athletic programs. Direct and manage the overall extracurricular and intramural athletic programs for the District. Work to provide each student with the opportunity to participate in the athletic and activities programs and ensure compliance with all state, California Interscholastic Federation (CIF) and District requirements.

REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to reflect the principal job elements accurately.)

ESSENTIAL FUNCTIONS:

Recruiting

Use District created feeder patterns to develop a strategic and organized outreach plan designed to touch all students within school boundaries.

Assess student interest inventories to match students with activities of interest or develop additional programs as needed; coordinate information generated from interest inventories with coaches and advisors to ensure incoming freshmen are recruited to participate in activities.

Develop an outreach plan for the beginning of the school year to raise awareness of programs and promote involvement (i.e. activities fair).

Ensure coordination and promotion of extracurricular activities within the school and neighboring schools.

Hold meetings with all activities and club sponsors to communicate important information, including providing opportunities for school-wide events.

Evaluate and seek ways of improving interscholastic athletic program.

Promote all activities within the schools.

Provide long-range planning for program expansion and finance.

Student Academic Support

Oversee the establishment of substantive tutoring programs for students indentified as needing academic support; hold coaches responsible for following the District and California Interscholastic Federation (CIF) policy on eligibility and academic tutoring.

Continuously check and determine the scholastic eligibility of all athletes.

Implement District attendance, behavior and tardy consequences guidelines and District student academic eligibility guidelines.

Consult with school site administration in resolving student athlete problems and issues.

Understand student management objectives and their relationship with academics and the athletic program.

Assist student athletes as an advisor and assist them with finding colleges, scholarships and college applications.

School Climate

Promote collegiality, teamwork and participatory decision making among all District staff members.

Demonstrate ability to work with others in a positive productive way.

Cooperate with school site administrators.

Establish an athletic program that recognizes coaches as teachers first and coaches second.

Convey to coaches the importance of being excellent role models for athletics and take any necessary steps to do so.

Personnel Management

Direct all head coaches in the development of the athletic program.

Conference regularly with supervised staff; jointly develops growth plans and supports individual professional development activities.

Counsel coaches on the requirements of eligibility and CIF rules.

Supervise the middle school coaches, making sure they are using same basic program and fundamentals as taught by the head high school coaches and are operating within the policies of the school District.

Seek consensus from coaches before making game schedule changes; consult the head coaches before making game schedule changes.

Recruit quality coaching applicants under the guidelines established by OUSD.

Review applications, selecting applicants to be interviewed, and completing work references on potential candidates.

Participate as part of the interview committee for potential applicants.

Make recommendations for reassignment, promotion, hiring or dismissal of District coaches.

Consult with school site administrators, Executive Director of Athletics and Activities and Talent Development before recommending persons to be hired for coaching positions.

Make decisions on complaints and grievances by athletic staff members.

Delegate responsibilities to the campus coaching staff.

Complete evaluations of coaches.

Administration and Fiscal/Facilities Management

Hire all personnel for the management of athletic contests: ushers, police, security guards, parking security, crowd control personnel, ticket sales, ticket takers, gate keepers and clock operators for all sports.

Accept responsibility for all business affairs such as: purchase of tickets, paying of officials, paying visiting schools, athletic bids and preparing financial statement of each game.

Contract officials and announcers for all home games; file a written contract with each official assigned to work at the school for an athletic event.

Responsible for proper inventories of all athletic equipment as submitted by all head coaches / coaches / extracurricular/co-curricular coordinators/coaches.

Monitor the effectiveness of athletic and activity programs; assist Executive Director in troubleshooting problems in the programs; monitor athletic equipment and facilities, notifying the Executive Director of identified needs.

Collaborate with Facilities and Executive Director to establish and monitor procedures that create and maintain attractive, organized, functional, healthy, clean and safe facilities with proper attention to visual, acoustic and thermal environments.

Collaborate with Facilities and Executive Director to regularly inspect all department facilities and grounds to ensure compliance with all applicable codes and regulations.

Arrange for transportation, meals and lodging for coaches and players.

Schedule ambulances for all athletic contests and provide trainers or doctors at all high school athletic events.

Maintain appropriate records of scheduled events, coaching assignments, student activities; process extended employment contracts for school personnel performing extra duties related to the athletic programs and student activities.

Maintain a comprehensive and accurate tracking system of all students participating in all activities and athletics - template provided by District Athletic Office and coordinated with the Office of Post-Secondary Readiness.

Negotiate all playoff game details: finances, location of where the games will be played, support personnel, concessions, transportation, meals and lodging.

Develop a budget for financing the District's athletic program; supervise all athletic monies collected and spent.

Procure and distribute athletic equipment and supplies with financial efficiency.

Determine administrative procedures for purchasing and inventory of equipment and supplies.

Make arrangements for the repair of athletic equipment for school sites.

Understand the legal responsibilities involved in the athletic program.

Ensure the athletics division adheres to School Board, CIF, and state policies.

Maintain a thorough knowledge of the CIF rules and regulations and enforce Board approved Athletic policies and procedures.

Represent OUSD and the Oakland Section of the California Interscholastic Federation at the local, state and national level at meetings and on high school athletic competition related matters when requested.

Represent the District's athletic program in a positive way to the public, other schools, CIF and related organizations.

Ensure program compliance with Title IX Educational Amendments and CIF rules and regulations; ensure equity in athletics.

Assist with the planning and conducting needs assessment related to athletic operations.

Maintain various records and statistics; create annual reports to fulfill state and local requirements.

Maintain permanent file of parent consent forms, parent contact and emergency information forms, physical exam dates, pertinent insurance information, and other records, for each athlete.

Assist Executive Director in the development of a District Athletic Handbook.

Attend evening and weekend athletic and activities events.

Provide guidelines for the organization and operation of athletic booster clubs and see that they are followed.

Professional Growth and Development

Seek, accept and respond to evaluative feedback from subordinates, peers and superiors, utilizing such information to improve performance.

Identify and/or provide staff development opportunities for athletic staff.

Participate in professional organizations; both educational and athletic.

Attend in-service training and professional development for Athletic Managers and Coaches.

Provide cross-training to other staff members within the department.

Supervisory Responsibilities:

Supervise and conduct personnel administration duties of all athletic coaches/secondary athletic programs for the high school and middle schools; intramural coordinators and athletic administrative staff, including hiring, evaluating, disciplining, assigning special duties, monitoring attendance and granting leave.

Perform other related duties as assigned.

MINIMUM QUALIFICATIONS

TRAINING, EDUCATION AND EXPERIENCE: Bachelor Degree or its equivalency required (2 years of similar and relevant work level experience = 1 year of college) with a major or minor in Physical and/or Health Education. A combination of experience and education may be used to meet the Bachelor Degree requirement; however, the work experience years used to qualify for the Bachelor Degree requirement cannot be used to meet the work requirement.

Three (3) years of experience coaching several sports with at least two (2) years as an athletic director

LICENSES AND OTHER REQUIREMENTS:

Hold and maintain a valid CPR certification and first aid certification

Valid California Driver's License

Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance

Willing and able to travel District-wide and state-wide

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF:

Oakland Athletic League District goals, programs, and objectives

The principles, practices, rules and procedures of organized competitive sports and athletic and recreational activity programs

The facilities, materials and equipment utilized in athletic programs, special events, and related specialties

The potential hazards of various sports and other physical activities, and of the proper safety precautions

The philosophies and objectives of school recreation and athletics programs

The ethical guidelines applicable to the position as outlined by professional organizations and/or federal, state and local laws, rules and regulations

The current literature, trends, and developments in the field of athletic program administration

Physical and health education programs

Title IX requirements of assigned area

Budget preparation and management

Principles and practices of supervision and evaluations

First-aid and cardiopulmonary resuscitation techniques and universal precautions

Diverse academic, socio-economic, cultural, ethnic, and disability backgrounds of District students

Correct English usage, grammar, spelling, and punctuation

Computer software, hardware, and related technology

ABILITY TO:

Plan and supervise the activities required to execute assigned athletic programs

Exercise independent judgment and fairness in the application of program and game rules and procedures

Maintain current knowledge of applicable laws, codes, regulations, policies, procedures and District regulations

Interpret, apply, and explain rules, regulations, policies and procedures

Plan, organize, and coordinate programs

Analyze situations accurately and adopt an effective course of action

Relate with students, staff, administration, parents and the community

Maintain accurate records

Meet schedules and timelines

Communicate effectively in English, orally and in writing, using proper grammar and vocabulary

Communicate effectively using tact, patience, and courtesy

Train, supervise, and evaluate coaches

Motivate people

Perform first-aid and cardiopulmonary resuscitation

Cross-train department personnel

Operate personal computer, related software, and other office equipment

WORKING CONDITIONS

ENVIRONMENT:

Office and diverse school site environments; driving a vehicle to conduct work; fast-paced work; constant interruptions; frequent prolonged and irregular hours; exposure to a variety of childhood and adult diseases and illnesses; occasional exposure to a variety of weather conditions

PHYSICAL REQUIREMENTS:

Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations.

NON-DISCRIMINATION POLICY:

The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.



Primary Location: Oakland Athletic League (CSSS)
Salary Range: $81,462.46 - $103,979.05 / Per Year
Shift Type: Full-Time

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