GENERAL SUMMARY

Provides primary support to the Human Resources Department. Works with the HR Administrators and the HR Analysts in support of all HR functions, projects, district initiatives, HR projects and HR goals.

ESSENTIAL DUTIES & RESPONSIBILITIES

The above position is illustrative of the tasks and responsibilities. It is not meant to be all -inclusive of every task or responsibility. The description does not constitute an employment agreement between the Springfield Public Schools and the employee and is subject to change by the Springfield Public Schools as the needs and requirements of the job change.

Processes new hires, transfers, salary changes, resignations and retirements to several different bargaining units within the MUNIS system.

Assists with the verification of applicants and staff to ensure certification and licensure are valid. Assists with documentation, tracking and reporting of such.

Updates education levels from original transcripts into MUNIS system

Gathers and reviews Loan Forgiveness forms that have been submitted by employees. Assists with the documentation, tracking and reporting of Loan Forgiveness forms.

Reviews and assists with processing new hire or termination paperwork for all employees

Schedules and meets with new hires to review and submit their paperwork to the Human Resources Analyst

Functions include, mailing, filing and scanning for new hires, transfers, changes, salary changes, resignations and retirements

Contacts employees to report for hiring sessions, meets with them to verify accuracy and completion of paperwork and processes relevant documentation

Answers questions and distributes forms to the appropriate departments such as payroll, benefits and retirement.

Performs administrative duties which includes answering phone, scanning, performing word processing, operating office machines and technology and organizing and maintaining files.

Access or exposure to confidential information

Performs related duties of a similar nature and level as assigned.

MINIMUM JOB QUALIFICATIONS

Education and Experience

Associate's degree in Business, Administration, Human Resources, or related field. Minimum 1-2 years' experience, including experience in office setting handling confidential and sensitive information.

KNOWLEDGE, SKILLS, and ABILITIES

Knowledge of contracts

Knowledge of new hire forms

Ability to multi-task in a fast-paced, high demand educational environment with time-sensitive deadlines.

Ability to use (or learn to use) computer software and systems applicable to the position

Ability to define problems, collect data, establish facts, and draw valid conclusions

Ability to exercise good judgment and focus on detail as required by the job

Ability to establish and maintain constructive and cooperative interpersonal relationships with staff, peers, supervisors, or managers in the work unit and other departments, as well as with staff of outside entities and other individuals, as applicable to the essential duties and responsibilities

CORE KNOWLEDGE, SKILLS, AND ABILITIES

Skill in utilizing interpersonal skills to relate and interact with a diverse population

Skill in detail oriented planning and able to set priorities, objectives, and meet deadlines

Ability to provide positive and effective customer service

Ability to adapt to and accommodate new methods and procedures

Ability to work independently or as a member of a team

Ability to apply listening skills, work under pressure, address conflict and solve problems

Ability to read, analyze and interpret standard, policies, procedures and regulations

Ability to effectively present information using attention to detail and accuracy

Ability to exercise good judgment

Ability to operate standard office equipment, such as a computer keyboard, monitor, copies, scanners, and telephone

Ability to communicate effectively orally and in writing

PHYSICAL REQUIREMENTS

Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects, including the human body.

WORKING ENVIRONMENT

This position requires employee be in an office or similar indoor environment. Employee may be exposed to individuals who are rude or irate.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. The list is not all-inclusive and may be supplemented as necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Springfield Public School District (MA) is an Equal Opportunity Employer.

Nondiscrimination Statement

The Springfield Public Schools does not discriminate in employment on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, genetic information, ancestry, age, disability or military service or marital status. The Springfield Public Schools does not discriminate in admission to, access or treatment in its programs and activities on the basis of race, color, sex, gender identity, religion, national origin, or sexual orientation, disability or homelessness.

Title IX Notice of Nondiscrimination

Springfield Public Schools does not discriminate on the basis of sex in admission, administration of its educational programs or activities or employment. Springfield Public Schools is required by Title IX and its implementing regulations at 34 C.F.R. Part 106 not to discrimination on the basis of sex in admission, administration of its educational programs or activities or employment. The Senior Administrator of Human Resources, Kathleen O'Sullivan, Springfield Public Schools, 1550 Main St. Springfield MA, 01103, 413-787-7100, ext. 55428, has been designated as the employee responsible for coordinating Springfield Public Schools efforts to comply with and carry out its responsibilities under Title IX. Inquiries concerning the application of Title IX and its implementing regulations at 34 C.F.R. Part 106 to Springfield Public Schools may be referred to Kathleen O'Sullivan or to U.S. Department of Education, Office for Civil Rights, 400 Maryland Ave., SW Washington, DC 20202-1100, telephone 800-421-3481.



Primary Location: Central Office - Human Resources
Salary Range: $32,640.00 - $43,697.00 / Per Year
Shift Type: FT - Full Year

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