Grants Compliance Monitor

Location
Philadelphia, PA, US
Salary
Competitive
Posted
Jun 26, 2019
Ref
4600181981
Grants Compliance Monitor
GRANTS COMPLIANCE
440 N. BROAD STREET
PHILADELPHIA, PA 19130

Central Office

Job Number: 4600181981

Start Date:

Open Date: 06/26/2019

Closing Date:

Job Summary
Performs advanced grant accountability system professional/administrative work of a highly responsible and complex nature in support of program managers and schools in order to build and maintain a culture of compliance, accountability, and audit ready status. Ensures that programmatic activities are implemented in accordance with all applicable guidelines, regulations and policies. Ensures that program sites receive adequate support to provide the services defined in the approved grant plan and ensures that all activities are aligned with the grant plan. Grant Compliance Monitors may be assigned to provide support strictly to principals and schools, strictly to central program managers and offices, or to both.
Essential Functions
  • Ensures grant program managers / school personnel understand their management roles and responsibilities with regard to grant management and compliance and provide advice and support towards achieving superior performance through formal one-on-one or group training sessions.
  • Provides advice and technical assistance to schools and program offices regarding how to implement the enacted policies and procedures.
  • Ensures that a transition plan is developed and implemented when new personnel are assigned to be grant program managers / school principals.
  • Provides documentation of the grant program s purpose in line with specified District plans, programmatic implementation, reporting status, challenges and financial status.
  • Documents the training of new personnel on management and compliance responsibilities.
  • Monitors all phases of the grant funded programs; makes on-site visits and verifies program offices / schools compliance with documentation requirements; provides information and ensures adherence to program regulations; prepares the program office / school for audits and reviews of programs and services by representatives of local, state and federal government.
  • Reviews and approves grant funded expenditures for compliance.
  • Monitors time and effort documentation for federal and non federal grants.
  • Assists in identifying and developing grant management best practices and creating documentation and training materials to standardize those practices through training and continuous advice and support.
  • Documents instances of compliant and non-compliant grant program manager activities pursuant to the grant accountability system. Prepares documentation for the Grant Governance Committee for recognition of excellence and, alternatively, the need for corrective action.
  • Assists in the implementation and monitoring of activities required under the Reauthorization of the Elementary and Secondary Education Act such as ensuring highly qualified teachers and instructional paraprofessionals.
Additional Functions
  • If assigned to provide support at the school/principal level, confers with principals to assist in: the assessment of Title I needs and services; the development of compliant schoolwide and school improvement plans; the development of compliant Title I budgets aligned with the needs assessment and that include the mandated parental involvement set asides; and the implementation of various activities designed to foster parental involvement such as technical assistance for parents on Parent Involvement Policies; School Parent Compacts; parental involvement set asides; and understanding their Rights to Know under the Reauthorization of the Elementary and Secondary Education Act .
Minimum Requirements
  • Bachelor s degree from an accredited college or university.
  • Five years of full-time, paid, professional experience which has included involvement with Title I and/or knowledge of educational programs as it pertains to the grants.
OR
  • Master s degree from an accredited college or university.
  • Three years of full-time, paid, professional experience which has included involvement with Title I and/or knowledge of educational programs as it pertains to the grants.

  • All work experience related to the position must be included on the resume.
Knowledge, Skills and Abilities
Demonstrated knowledge of:
  • the methods and techniques used to monitor programmatic activities.
  • legislation which pertains to funding procedures.
  • relevant local, state and federal laws concerning Title I funded programs.
  • necessary facets of a grant accountability system and underlying federal and state laws and rules.
  • PDE Waiver - Elementary & Secondary Education Act .
Demonstrated a bility to :
  • exercise judgment and discretion in interpreting and implementing program goals and objectives.
  • prepare reports with practical recommendations and meet office deadlines.
  • design and coordinate training activities.
  • prepare reports with practical recommendations.
  • use a personal computer.
  • communicate effectively, both orally and in writing.
  • establish and maintain effective working relationships.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Additional Job Information: This is a 12-month, non-represented role. The salary grade for this position is 4025.

Interviews may be conducted to determine how well a candidate meets the established criteria. Note that not all qualified candidates may be selected for an interview. The selected candidate must have no anecdotal record on file and have not been subject to any disciplinary action within the past eighteen (18) months, and have an excellent record of attendance and punctuality during the last three (3) years (defined as no more than eighteen (18) occasions of lateness or absence for personal illness in the last three years (3) years with the exception of one extended long-term absence.