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HRTD Operations Assistant

Employer
Loudoun County Public Schools
Location
Ashburn, VA, US
Salary
Competitive

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Job Title:
HRTD Operations Assistant

Location:
Ashburn, VA, US

Organization Name:
Asst. Supt. Human Resources and Talent Dev. Office

Department Description:
Asst. Supt. Human Resources and Talent Dev. Office

Brief Description:
This is specialized secretarial and administrative support work performed in School District central offices. An employee in this class serves as the principal office support to a Director or equivalent level position. Employees provide office management, secretarial, and administrative support to the Director and department staff, organizing and carrying out office operations to serve the department. Employees in these positions exercise considerable initiative and discretion, relieving the Director and staff of administrative details, often speaking for or representing the department on matters
within their areas of responsibility. The work requires highly developed office skills in computer/software operation, communications, accounts maintenance procedures, and office management.

Detailed Description:
The following information is intended to describe the overall nature and scope of the work being performed in relation to the position. This is not a comprehensive listing of all responsibilities or tasks; other work may be assigned when deemed appropriate:
• Organizes and implements efficient office systems and procedures; sets up and maintains department filing and record keeping systems; institutes tracking and control procedures to ensure matters are handled
expeditiously
• Responds to inquiries from school staffs, central offices, parents, and outside organizations regarding department activities, responding to matters within areas of authority and explaining procedures and
requirements to callers; ensures that informational, program, and administrative communications are disseminated to schools, other central office departments, and other organizations as necessary
• Maintains databases containing program data, entering, editing, and correcting data as necessary; produces reports, lists, summaries, and other documents from databases. As necessary, creates databases using
spreadsheet or database software; posts and maintains program accounts, entering data from financial transaction documents into computerized accounting spreadsheets or systems; monitors accounts and
advises supervisors of account status; compiles lists, summaries, and other financial information as requested
• Maintains logs, appointment schedules, calendars, bulletin boards, reference files/materials, and other office records
• Participates in arranging events, conferences, meetings, and other activities; assembles information, prepares informational materials, and locates and arranges for necessary space and services; maintains
related expense and activity files and records; makes travel arrangements, including hotel and travel reservations; prepares itineraries; processes expense reimbursements
• Processes office forms and documents such as purchase orders, vouchers, requisitions, personnel actions, and time and attendance reports, and sends to appropriate departments for action; maintains logs of such
actions and follows up as necessary
• Represents the department in meetings as assigned; takes notes and presents or explains department views on matters

Job Requirements:
Below are the qualifications for this position:
• High School Diploma or GED required
• Experience in performing general office and clerical or secretarial work
• Knowledge of modern office practices and procedures as applied to the organization and implementation of office systems and procedures; of effective techniques of office management; of the use of full function word processing software and standard office database software; of standard office appliances including desktop PCs, standard office software, scanners, printers, photocopiers, and facsimile machines
• Ability to organize and manage office operations for a major organization department of the School District; to perform specialized office, secretarial and administrative support work accurately and quickly; to
communicate effectively; to work cooperatively with others; to work under pressure and/or frequent interruptions
Physical Requirements
The following provides a brief description of physical requirements for this position:
While performing the duties of this job, the employee is regularly talking. expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift,
carry, push, pull or otherwise move objects.

Virginia Nondiscrimination Disclosure
The Loudoun County School Board is committed to a policy of nondiscrimination and to the provision of equity in its educational programs, services and activities for all students and employees. LCPS does not discriminate based on race, color, national origin, religion, sex, pregnancy, childbirth or related medical conditions, disability, or veteran status, in employment or in its programs and activities. LCPS provides equal access to the Boy Scouts and other designated youth groups.

ADA Accommodations Disclosure
Under the Americans with Disabilities Act (ADA), LCPS is required to provide reasonable accommodations to qualified employees with disabilities, unless doing so would pose an undue hardship. Qualified employees are those who hold the necessary degrees, skills, and experience for the job; and who can perform its essential responsibilities list above, with or without an accommodation
Loudoun County Public Schools

Additional Details:
Classified Salary Scale , Level 13
Secretary III (Central Office)
Pay Scale: Classified
Level: 13
FLSA status: Non-Exempt
Months/Days/Hours: 12 months, 254 days, 8 hours per day
Reports to: Director or Supervisor
Location: Administrative Building

The Loudoun County School Board is committed to a policy of nondiscrimination and to the provision of equity in its educational programs, services and activities for all students and employees.
Loudoun County Public Schools (LCPS) does not discriminate on the basis of race, ancestry, color, sex, pregnancy, childbirth or related medical conditions, marital status, age, religion, national origin, disability, or genetic information in employment or in its programs and activities. LCPS provides equal access to the Boy Scouts and other designated youth groups.
The following person has been designated to handle inquiries regarding the non-discrimination policies:
Assistant Superintendent for Department of Human Resources and Talent Development
Loudoun County Public Schools
21000 Education Court
Ashburn, VA 20148
Tel: 571-252-1100

How To Apply:
To submit an application online, please select "Apply Now"
To be considered for the vacancy, please complete ALL sections of the application. A resume will not be accepted in lieu of a completed application.
Please be sure to upload the following:
  • Three (3) current professional references (Name, phone number, email address). At least one reference should be a current supervisor or most recent supervisor.
  • Resume


Interview Date:

School Year:
SY_2019 - 2020 School Year 2019-2020

Job Type:
Classified

Closing Date:

Contract or Assignment Days/Hours Per Day:
12 months, 8 hours per day

Amount of Travel:

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