Position Type:
Business/Human Resources/Financial Specialist

Date Posted:
6/19/2019

Location:
Transportation

Closing Date:
6/24/19

POSITION INFORMATION:

Supervisor: Mr. Darrin Wills, Director of Transportation Employment Period: 12 months Employment Status: Full-time Hiring Range (H-15): $20.86 -- $27.02

DUTIES AND RESPONSIBILITIES:

• Responsible for payroll for all transportation employees using KRONOS and Everyday Solutions (time scan software on buses). Duties include monitoring time scans for all non-exempt employees, correcting missed punches (or charging leave), reconciling weekly and monthly payroll totals, and answering payroll queries from employees.
• Accounting to include issuing and tracking purchase orders, account transfers, monitoring funds available, and submitting requisitions as required based on procurement amount.
• Maintain accounts receivable ledger for invoice and payment tracking of transportation costs to schools for school programs, grants and other initiatives.
• Monitor purchases and coordinate submission of invoices and/or material receipts to Finance to ensure timely payments to vendors.
• Monitor overtime/comp time, part time, and temporary payroll accounts.
• Track field trip allocations for all schools and maintain current balance of allocations at all times.
• Audit preparation including all required supporting documentation.
• Financial resource for administrator, employees and Finance staff.
• Assist Director with development of annual departmental budget.
• Maintain spreadsheets to monitor various items as requested such as fuel usage.
• Assist with the setup of passwords for new employees and train at the Kiosk how to review and print their timecard and pay slip.
• Coordinate maintenance with outside vendor to repair card readers and GPS on buses.
• Other duties as assigned.

JOB REQUIREMENTS:

• Associate's Degree in Finance, Accounting or related field, or equivalent combination of training and experience.
• High degree of accuracy and attention to detail.
• Excellent interpersonal skills.
• Excellent communication skills, both orally and in writing.
• Excellent customer service skills.

APPLICATION REQUIREMENTS:

You may apply anytime before midnight on the closing date. The following information is required to be considered for the position:

• Resume
• Feedback on reference forms from all persons listed as references (minimum of two)

Only complete applications will be considered.

Hampton City Schools does not discriminate in employment against any person on the basis of race, color, religion, national origin, sex, gender, age, disability or other protected class. Personnel decisions are based on merit and the ability to perform the essential functions of the job, with or without reasonable accommodation. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Executive Director of Human Resources, One Franklin Street, Hampton, VA 23669; (757) 727-2300
Appropriate accommodations for individuals with disabilities are available upon request.