HR Data and Records Manager

Location
SW Atlanta, GA, US
Salary
Competitive
Posted
Jun 19, 2019
Ref
4600180957
HR Data and Records Manager
HR Services

Leadership - Position - Other

Job Number: 4600180957

Start Date:

Open Date: 06/18/2019

Closing Date:

POSITION SUMMARY
The HR Data and Records Manager manages and supports all functions related to Human Resources (HR) records administration for an organization of 7,000+ active employees. The incumbent will be responsible for maintaining paper and electronic records across diverse platforms and formats; managing projects and records integration activities; managing electronic records system operations; developing policies and processes; and managing a support team. This position encompasses a combination of daily records administration; long-term, large-scale project management; and personnel records management and data reporting. It also requires collaboration with Information Technology (IT) professionals to ensure that record-keeping and database systems operate effectively, and to identify and implement IT solutions for records storage and access.
ESSENTIAL DUTIES:
Responsible for management, inventory, maintenance and retention of personnel records of active employees, as well as, retention of personnel files of former employees
Coordinates all facets of the day-to-day services and operations of the Records Management team, ensuring compliance with all policies, procedures and regulations, and successful performance of duties according to established timelines and service level agreements
Manages Human Resources records retention program and all associated policy and process components, including privacy of employee information
Oversees and administers electronic records management solutions and related systems; manages vendor relationships and associated contracts; works with IT partners to manage systems and address any technical performance issues
Manages HR records compliance-related functions, such as employment verifications, internal and external audit responses, state and federal data collection mandates, legal requests and open records requests
Prepares accurate personnel information to be transmitted to Georgia Department of Education (GA DOE) via the Certified/Classified Personnel Information (CPI) data collection procedure; coordinates CPI submission process across divisions including all stakeholders
Instills a climate of continuous process improvement and customer focus; improves efficiency and effectiveness of administrative processes; updates internal process documents and workflows
Applies standards to verify accuracy of data entry into HR systems (e.g. use standard processes, procedures, quality control, workflow, checklists, and time frames)
Regularly audits data systems and personnel files, reviews dashboards and error reports and, based on quality control standards, troubleshoots and resolves errors to support the integrity of data and records
Uses report writing tools to create ad hoc reports for team members and generates standard reports already created
Participates in the development of user procedures, guidelines and documentation, and supports the HR Training & Communications Manager to train colleagues on new processes/functionality
Oversees the work and evaluates the performance of direct reports
Performs other related duties as assigned by administrator
Required to attend scheduled shift during regular/business hours as mandated

Requirements:
MINIMUM REQUIREMENTS
EDUCATION:
Bachelor?s degree in human resources or related field required
CERTIFICATION/LICENSE:
Human Resources Certification (PHR, SPHR, SHRM-CP or SHRM-SCP) preferred
WORK EXPERIENCE:
5 years of related data and/or records management experience, including supervisory experience, required
Experience with large-scale Human Resources Information Systems (HRIS), Enterprise Resource Planning (ERP), document management and Applicant Tracking systems (ATS) is required
Experience in K-12 education or public sector preferred
KNOWLEDGE, SKILLS & ABILITIES
Strong written and verbal communication, collaboration and customer service skills
Ability to exercise independent judgment to execute duties and responsibilities
Ability to troubleshoot problems, apply analytical skills and recommend viable solutions
Confidentiality and discretion regarding sensitive Human Resources data and information
Advanced spreadsheet skills to include pivot table, v-lookup and some linking skills, Microsoft Office Suite, Google suite collaboration and productivity apps for business
Strong understanding of core HR processes and data flows
Ability to perform detail-oriented work with a high level of accuracy and timeliness
Knowledge of human resources and legal requirements related to record retention
Ability to lead people, get results through others and inspire a team to reach new goals and to embrace change
Ability to independently manage projects from initiation to completion

Compensation:
Salary Grade: 133
Salary Range: FY'20 APS Salary Schedule (All Positions)
Work Year: ANNUAL

FLSA Status: EXEMPT

Employment Category: AT-WILL

Reports to: EXECUTIVE DIRECTOR HR SERVICES

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