Laboratory Schools: Assistant Director, Admissions

Location
Chicago, IL, US
Salary
Competitive
Posted
Jun 11, 2019
Ref
JR05295
Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.

Department
11420 Lab Academic Divisions & Departments

About the Unit
The University of Chicago Laboratory Schools provides one of the world's most outstanding pre-collegiate educational experiences. Because Lab is part of the University of Chicago, the importance of intellectual life-of thought and exploration-infuses all aspects of our curriculum and students in every grade benefit from outstanding UChicago academicians and access to unmatched resources. John Dewey-one of the great minds in education-established the Schools in 1896 as a place to explore and implement his theories on childhood education. Today's students still benefit from his vision, and today's Lab faculty are recognized as experienced leaders in their field. Families who choose Lab care deeply about curiosity, inquiry, and creativity. Approximately 60 percent of Lab families are affiliated with the University, half live in Hyde Park, and the rest come from across Chicago, the suburbs, and northern Indiana. Lab's student body reflects the diversity that is deeply valued by the Schools and its community; approximately half of our 2,000 students are people of color and families report speaking nearly 40 different languages in their homes. The Laboratory Schools seek the finest employees-people who wish to inspire a love of learning in our students and join a vibrant learning community. We employ people with a wide range of skills and training, in many different disciplines. At Lab, we value learning experientially, exhibiting kindness, and honoring diversity. We seek employees who share a similar commitment to these values. Lab people are engaged and excited by our mission of igniting and nurturing an enduring spirit of scholarship, curiosity, creativity, and confidence in the youngest members of the University of Chicago's academic community. The Laboratory Schools is a great place to work and our connection to the University provides our faculty and staff with opportunities that would be nearly impossible to match in any other environment. Recruits and evaluates applicants for admission. Interviews applicants, read applications and summarizes evaluations. Organizes admissions process, including but not limited to the admissions process at grades 3-8. May travel within greater Chicago area and recruit applicants to Lab at school fairs or other venues. Maintains liaison with all organizations and individuals involved in the admissions process. Assists with planning and implementing public presentations, special events, and other recruitment activities. Counsels students and parents regarding the admissions process.

Job Family
Student Affairs & Services

Responsible for services targeting the physical, emotional, academic, and financial well-being of students, including but not limited to admissions, enrollment, athletics, career services, residence life, student activities, counseling, and health programs.

Career Track and Job Level
Admissions & Recruitment

Develops strategies, policies, and procedures for admissions, recruitment, or both. Supports recruitment efforts by interviewing and evaluating applicants; supports admissions efforts by selecting applicants for admission and coordinating admissions across the University. May travel and recruit in a specific territory. Counsels students and parents regarding the admissions process.

P2: Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives a moderate level of guidance and direction.

Role Impact
Individual Contributor

Responsibilities
The job provides professional support and solves straightforward problems in the implementation and administration of admissions strategies, policies, and procedures. Conducts interviews and applicant evaluations. Coordinates the admissions of students independently or with guidance from others.

1) Recruits and/or evaluates applicants for admission by interviewing, reading applications and summarizing evaluations. Completes these tasks independently or with some guidance and instruction from others., 2) Travels and recruits in an assigned geography, assisting with planning and delivering public presentations, special events, and other recruitment activities., 3) Maintains relationships with all individuals involved in the recruitment process, including routinely counseling students and parents regarding the admission process., 4) Participates in special projects such as developing marketing materials, monitoring budgets and recruiting underrepresented groups with moderate/high levels of authority., 5) Performs other related work as needed.

Unit-specific Responsibilities
1) Reporting to the Executive Director of Admissions and Financial Aid ("EDAF"). Independently oversees one or more areas/divisions of admissions for the Laboratory Schools, including but not limited to, organization and execution of the admissions process at relevant division(s), maintenance of accurate admissions data, applicant recruitment, evaluation, and selection.
2) Meets with applicant families. May interview or assess students at an age--appropriate level, as necessary.
3) Plans, coordinates, oversees, implements and attends internal and external recruitment efforts, including but not limited to open house events, parent volunteer programs, tours, student host programs, visits, and playgroups, as well as other Admissions Office events.
4) May assist with the development of admissions strategies and procedures, and with monitoring of the admissions office budget, procurement, and financial aid process, as necessary.
5) May act as a liaison regarding special admissions projects, including but not limited to managing student internship programs and acting as liaison to the university for these and other projects and collaborations that may arise.
6) May organize tours for outside third parties who wish to visit Lab, including but not limited to educators and the general public who may request tours.
7 ) Performs special projects (i.e., developing marketing materials, monitoring budgets, recruitment of underrepresented groups, etc.).
8) Manages enrollment at grades 3-8 primarily, but may also interview or assist with admissions at other grades, as needed. Grades managed may change based on changes in need/office structure
9) May assist with long-term admissions data management
10) May assist with tracer studies about how Lab graduates fare in higher education and early formal employment
11) Assists office as needed with group tours and other events across all divisions.

Unit-specific Responsibilities
1) Reporting to the Executive Director of Admissions and Financial Aid ("EDAF"). Independently oversees one or more areas/divisions of admissions for the Laboratory Schools, including but not limited to, organization and execution of the admissions process at relevant division(s), maintenance of accurate admissions data, applicant recruitment, evaluation, and selection.
2) Meets with applicant families. May interview or assess students at an age--appropriate level, as necessary.
3) Plans, coordinates, oversees, implements and attends internal and external recruitment efforts, including but not limited to open house events, parent volunteer programs, tours, student host programs, visits, and playgroups, as well as other Admissions Office events.
4) May assist with the development of admissions strategies and procedures, and with monitoring of the admissions office budget, procurement, and financial aid process, as necessary.
5) May act as a liaison regarding special admissions projects, including but not limited to managing student internship programs and acting as liaison to the university for these and other projects and collaborations that may arise.
6) May organize tours for outside third parties who wish to visit Lab, including but not limited to educators and the general public who may request tours.
7 ) Performs special projects (i.e., developing marketing materials, monitoring budgets, recruitment of underrepresented groups, etc.).
8) Manages enrollment at grades 3-8 primarily, but may also interview or assist with admissions at other grades, as needed. Grades managed may change based on changes in need/office structure
9) May assist with long-term admissions data management
10) May assist with tracer studies about how Lab graduates fare in higher education and early formal employment
11) Assists office as needed with group tours and other events across all divisions.

Work Settings
1) Work weekends, evenings, and early mornings.

Education, Experience, and Certifications
Minimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications
Education
1) Significant proficiency/educational attainment in Education, English, Law, Communications, psychology or a similar field.

Experience
1) Minimum one-year relevant experience, particularly in an admissions office or admissions related field.
2 )Previous experience working in an office setting
3) Prior experience in independent schools and/or university environment.
4 )Working knowledge of Microsoft Office and Google Docs
5) Previous event and project support experience

Required Documents
1) Cover letter
2) Resume
3) (3) Professional References
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

FLSA Status
Exempt

Pay Frequency
Monthly

Pay Grade
Depends on Qualifications

Scheduled Weekly Hours
40

Benefits Eligible
Yes

Drug Test Required
No

Health Screen Required
No

Motor Vehicle Record Inquiry Required
No

Posting Date
2019-06-07-07:00

Remove from Posting On or Before
2019-12-07-08:00

Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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