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As a Senior Clerk in the Office of Business and Financial Services, the incumbent provides administrative support and exceptional customer service to both internal and external customers. Also required is the ability to multitask and handle several tasks at any given time in collaboration with various departments, schools and coworkers. The Office of Business and Financial Services is a fast-paced, dynamic environment that offers an opportunity for career growth within the organization.

ESSENTIAL FUNCTIONS: Date stamp and process all daily incoming mail from both external and internal customers.

Scan all incoming invoices and enter in the Invoice Approval Application for all departments and schools for confirmation that goods and/or services were received.

File all incoming invoices entered in the Invoice Approval Application daily.

Oversee open invoice reports and follow up with appropriate schools and departments.

Respond to inquiries from schools and vendors; trouble-shoot issues and/or direct them to the appropriate person.

Answer telephone in a professional manner and direct calls appropriately.

Organizes and maintains office files.

Provide administrative support to AP/Procurement Department.

Perform word processing, typing and proofreading of letters, documents and memoranda of more than average difficulty from clear copy, rough draft, recording machines or data personally developed.

Operate fax/copy/scan machine to duplicate various forms, invoices and notices.

Research vendor numbers, purchase order numbers, and invoices as needed in MUNIS.

Perform other duties as assigned.

QUALIFICATIONS:

Civil Service eligibility.

Bilingual Preferred

High School Graduate.

Knowledge of standard alphabetic and numeric filing system.

Ability to work accurately with names, numbers, codes, and symbols and file material according to established procedures.

Demonstrated ability to type, word process and proofread letters and documents of average difficulty.

Strong organizational and interpersonal relations skills.

Ability to perform duties and responsibilities with supervision.

Willingness to work on the schedule that coincides with the hours of the school assigned.

Must be a resident of Springfield

Nondiscrimination Statement

The Springfield Public Schools does not discriminate in employment on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, genetic information, ancestry, age, disability or military service or marital status. The Springfield Public Schools does not discriminate in admission to, access or treatment in its programs and activities on the basis of race, color, sex, gender identity, religion, national origin, or sexual orientation, disability or homelessness.

Title IX Notice of Nondiscrimination

Springfield Public Schools does not discriminate on the basis of sex in admission, administration of its educational programs or activities or employment. Springfield Public Schools is required by Title IX and its implementing regulations at 34 C.F.R. Part 106 not to discrimination on the basis of sex in admission, administration of its educational programs or activities or employment. The Senior Administrator of Human Resources, Kathleen O'Sullivan, Springfield Public Schools, 1550 Main St. Springfield MA, 01103, 413-787-7100, ext. 55428, has been designated as the employee responsible for coordinating Springfield Public Schools efforts to comply with and carry out its responsibilities under Title IX. Inquiries concerning the application of Title IX and its implementing regulations at 34 C.F.R. Part 106 to Springfield Public Schools may be referred to Kathleen O'Sullivan or to U.S. Department of Education, Office for Civil Rights, 400 Maryland Ave., SW Washington, DC 20202-1100, telephone 800-421-3481.



Primary Location: Central Office - Office of Business and Financial Services
Salary Range: $18.63 - $18.63 / Per Hour
Shift Type: FT - Full Year

Job Contact Information:

Name: Nicole Rooney
Title: Administrative Assistant
Phone: 413-787-7100 Ext. 55231
Email: rooneyn@springfieldpublicschools.com