Senior Buyer - Purchasing Office

Position Type:
Office Professionals/ Senior Buyer

Date Posted:
6/3/2019

Location:
Instructional Support Center

Job Code: Senior Buyer - 030276 Standard Hours: 40 Department: Purchasing Office - 252574 Empl Class: NA Minimum Salary: $36,575.00/Annually

Maximum Salary: $60,188.00/Annually

Scheduled Days: 246

Target Openings: 1

   License and Certification Qualifications: National Institute of Governmental Purchasing (NIGP), Certified Public Procurement Officer or Buyer (CPPO, CPPB), or Institute of Supply Management (Certified Professional in Supply Management (CPSM or CPM) certification preferred.

Education Qualifications: High school diploma or equivalent required. Bachelor's degree in related field preferred.

Experience Qualifications: Five years of buying, purchasing, or administrative office experience utilizing automated procurement software, such as PeopleSoft/Oracle or a related system required.

Skills Qualifications: Ability to analyze processes and systems with proficient technical and purchasing knowledge; ability to assist in purchasing database design, development, and management; ability to resolve purchasing database related problems with minimal supervision; ability to create and maintain complex spreadsheets; ability to operate other business computer software products for procurement processes; ability to communicate with internal and external customers; excellent interpersonal and human relations skills; strong organizational skills and the ability to multitask; ability to teach procurement processes and procedures; and strong computer skills with a working knowledge of Microsoft Office applications.

Primary Responsibilities: Coordinate the workflow and operational buyer duties, including assisting in the development, implementation, and evaluation of PeopleSoft procurement solutions and system upgrades for the Department of Purchasing and Property Management.

1. Serve as the informational expert for the PeopleSoft e-Procurement module and oversee the day-to-day operations of the e-Procurement purchasing process.
a. Work with the appropriate personnel within the department and district to develop policies and procedures for administering the PeopleSoft e-Procurement program.
b. Ensure departmental procurement procedures and approvals are in compliance with Board policies and procedures.

2. Serve as the departmental first point-of-contact for functionality based problems, issues, and questions from internal and external customers related to the PeopleSoft e-Procurement module.
a. Maintain a high-level of understanding of new functionality added to the e-Procurement module.
b. Attend and participate in technical and operational related meetings as needed.
c. Disseminate information related to e-Procurement to appropriate personnel.
d. Assist users in increasing efficiency by maximizing e-Procurement potential.

3. Serve as the liaison between the Purchasing and Property Management Department and the Information Management and Technology Division regarding e-Procurement, updates, configuration, testing, and development issues as needed.
a. Attend update meetings with the Information Management and Technology Division staff as needed.
b. Assemble and document user requirements for possible correction or software upgrade changes or requests.

4. Train and support other district personnel on the use of the e-Procurement system.
a. Provide in-house and on-site training opportunities for all users and customers.

5. Assist in the development of capital projects procurement procedures and strategies with schools, offices, and departments.
a. Support project assignments for capital projects staff.
b. Assist supervisor as needed in the coordination of project assignments and related tasks of staff members.
c. Assist with stock inventory for furniture and equipment.
d. Process property dispositions to access stocked inventory items as required.
e. Serve as a backup for supervisor to review and approve requests from local schools and administrative staff for equipment and furniture as needed.
f. Act as the division representative at meetings for capital building projects as needed.
g. Verify and provide recommendations for capital building projects items and related budgets.

6. Responsible for procurement analysis related to the purchase order process and assist with key departmental performance indicators.
a. Track and disseminate data related to purchase orders and Key Performance Indicators (KPIs) by use of system queries, spreadsheets, and other system sources.

7. Assist with buyer duties as requested by supervisor.
a. Serve as the backup for department Buyers and Lead P-Card Specialist when necessary.
b. Analyze and distribute source requisition to purchase order workload to departmental buyers as needed.

8. Oversee the contract and bid management process for the Department of Purchasing and Property Management.
a. Ensure personnel have necessary support for opening, tracking, and documenting bid procedures.

9. Manage purchase order maintenance.
a. Receive information from vendors, other departments, and other areas that impact the validity of purchase orders and revise purchase orders as necessary.

10. Perform other duties as assigned

Physical Demands:
While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to finger, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.