Payroll Specialist (1.0 FTE)

Location
Lexington, KY, US
Salary
Competitive
Posted
May 23, 2019
Ref
7174
Job Type
Part-Time
  • Position Type:
    Financial Services/ CLAS - 7191 - PAYROLL SPECIALIST

  • Date Posted:
    5/23/2019

  • Location:
    ITS ABOUT KIDS SUPPT SERVICES

  • Date Available:
    19-20 School Year

  • Closing Date:
    06/05/2019

  •    Additional Information: Show/Hide
    Description:
    Perform complex and responsible payroll duties requiring knowledge of both classified and certified payrolls.

    Job Summary:
    • Assist in the review of payroll systems and procedures; recommend method improvements and implement changes as approved.
    • Process payroll and related records for assigned major payroll of the District; compute hours and pay of employees for each payroll period; compute and summarize deductions such as withholding tax, retirement, insurance and maintain records of deductions; verify and input data.
    • Monitor changes in payroll-related data; prepare changes, corrections or adjustments as necessary; notify proper authorities.
    • Compute annual vacation and sick leave allowances and payroll distribution; communicate with District and site personnel regarding time reports, warrants, insurance coverage and leave time.
    • Respond to questions or complaints from employees regarding interpretation of laws, rules, regulations, contracts and other documents governing District payroll, assist employees in completing necessary payroll documentation forms.
    • Process and record specialized payroll services including Workers Compensation, retroactive pay, voluntary deductions and other related services.
    • Maintain records of individual earnings, deductions and related data; process retirements and separations as appropriate; verify documents for proper account codes, pay rates and related data.
    • Maintain employee attendance records; verify and input individual sick leave and vacation allowances and usage; distribute related lists and notices as needed.
    • Sort and distribute paychecks and warrants according to established procedures and guidelines.
    • Prepare and maintain files of records and documents relating to work performed; prepare special reports.
    • Process the payroll-related sections of various employment verification forms; verify salaries by phone in accordance with related laws and District policies and procedures.
    • Operate standard office equipment including a computer terminal as required.
    • Perform other duties as assigned.
    • Maintain regular attendance.
    Qualifications:
    High School Diploma or G.E.D. Certificate and two years of payroll accounting experience.

    KNOWLEDGE OF:
    • Principles and techniques involved in both classified and certified payroll preparation, monitoring and control.
    • Financial record-keeping principles and procedures.
    • Modern office practices, procedures and equipment.
    • District organization, operations, policies and objectives.
    • Applicable State requirements and other applicable laws.
    • Interpersonal skills using tact, patience and courtesy.
    • Telephone techniques and etiquette.
    • Operation of computer terminal and other office equipment.
    • Tax withholding, voluntary deduction, garnishments and fringe benefits.
    • Oral and written communication skills.
    ABILITY TO:
    • Perform complex and responsible payroll duties with a high degree of skill and accuracy.
    • Read, interpret, apply and explain rules, regulations, policies and procedures.
    • Process payroll and related records for classified and certified payrolls.
    • Train and provide work direction to others.
    • Deal tactfully and effectively with irate employees.
    • Add, subtract, multiply and divide quickly and accurately.
    • Establish and maintain cooperative and effective working relationships with others.
    • Meet schedules and time lines.
    • Work confidentially with discretion.
    • Communicate effectively both orally and in writing.
    • Complete work with many interruptions.
    • Type at an acceptable rate of speed.
    • Maintain records and prepare reports.
    • Understand and follow oral and written directions.
    • Plan and organize work.
    • Operate standard office equipment including a computer terminal as required.
    Working Conditions:
    • Work is performed while standing, sitting and/or walking.
    • Requires the ability to communicate effectively using speech, vision and hearing.
    • Requires the use of hands for simple grasping and fine manipulations.
    • Requires bending, squatting, crawling, climbing, reaching.
    • Requires the ability to lift, carry, push or pull light weights, up to 30 pounds
    Application Procedure:
    Apply online

    Selection Procedure:

    Grade 15

    Contact Person:


    MUST TAKE AND PASS A BOOKKEEPER, WORD AND EXCEL ASSESSMENT WITH A 75% OR HIGHER. CLERICAL ASSESSMENTS CAN BE TAKEN ON TUESDAYS, THURSDAYS, AND FRIDAYS FROM 8:00 A.M. - 3:00 P.M.

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