Vacancy Details

Position Type: Clerical
School/Building: District Service Center
Openings: 1
URL: https://mcpasd.k12.wi.us/our-district/employments/non-teaching-positions

Contact

Name: Diane Austin
Title: Personnel Specialist
Email: daustin@mcpasd.k12.wi.us
Phone: 608-829-9041
Website: https://mcpasd.k12.wi.us/

Position Details

Start Date: As Soon as Possible
Salary/Wage: $18.00 (commensurate with experience) per hour, includes generous district benefits package
Terms/Schedule: 8.0hrs per day, minus .50hr unpaid lunch, year-round position
Appointment Type: Full Time

Description

Location: District Service Center (meaning not in one of our school buildings)

Reports To:
Director of Equity and Student Achievement and Director of Bilingual Services.

Interrelationships:
Works closely with all District staff, building staff, families, community members and vendors / business contacts.

The position requires strong organizational, project management, and customer service skills. Candidates must be bilingual and biliterate (Spanish/English).

Position Duties:

Essential Job Functions:

1. Communication:

*Direct telephone correspondence with appropriate contacts within the district.

*Maintain contact information, staffing lists, e-mail lists and other personnel information within the department and update as needed.

*Maintain electronic schedules for the Director of Equity and Student Achievement and the Director of Bilingual Services to facilitate the scheduling of meetings in and out of the district.

*Work with staff in departments across the district to facilitate student and family engagement and ESL/Bilingual services.

*Prepare correspondence in English and/or Spanish with families, staff, and other agencies or contacts via e-mail, formal written correspondence, over the telephone, and face-to-face.

*Support the district translator/interpreter and bilingual student and family engagement specialists in communicating with families in Spanish.

2. Budget and Purchasing:

*Process purchase orders, purchasing card transactions, mileage and timesheets for the departments.

*Track and manage department budgets.

3. Program and Curriculum Support:

*Prepare documents and information needed for staff or community outreach trainings and meetings.

*Schedule meeting rooms and ensure that all needed materials and/or equipment are available and in working order.

*Collect information and conduct research regarding curricular materials and instructional programs.

*Request, manage, and order instructional materials for preview, pilots, and program adoption.

*Order, distribute, and manage state testing and other materials.

*Process conference registrations and travel arrangements for the department.

*Work with directors to design and implement coordinated systems and procedures for work being done by teams.

4. Maintenance of Data:

*Develop and maintain spreadsheets or other systems of information management and manipulation as needed.

*Utilize student information systems to complete and generate user-friendly reports as requested.

5. Information Maintenance:

*Adhere to strict confidentiality of employee and student information.

*Prepare materials for interviews including scheduling, copying of employment information, interview questionnaires, rubrics and reference materials.

*Maintain organized records of evaluations, correspondence, and other information.

*Maintain records of all state reports related to English Language Learners and related grant applications and other federal or state reports.

*Access, update and complete information or documents within the district's student information management system as it relates to English Learners.

Candidate Requirements

Years of Experience: 0