ABOUT THE DISTRICT


Jeffco Public Schools, Colorado's largest K-12 school district, with 85,000 students and approximately 14,000 employees, has provided educational excellence for more than 60 years. Nearly 10 percent of all Colorado K-12 students attend a Jeffco school and our employees benefit from partnerships with experienced, dynamic school leaders throughout our district. Our Jeffco Generations vision document and strategic plan map out with focus and clarity what we expect our schools to accomplish with our graduates. Come join us!

ABOUT THE SCHOOL/DEPARTMENT

No job description available

ABOUT THE JOB

This job post will hire 2 Sec - Preschool positions

HOURS AND DAYS WORKED

Desired Start Date: 07/22/2019Sec - Preschool Office
Annual Position
FLSA: Nonexempt
FTE: 1.00, Hours/Day: 8.00, Days/Year: 205
Salary Plan, Grade, Step: CSE - Central Class Emp 205day, R79, 1
Hourly Rate: $18.90, Annual Rate: $30,997

RESPONSIBILITIES

SUMMARY: Position is responsible for conducting all aspects of preschool support including financials, human resources, and student data. Provides support to 43 preschools, directors, preschool teachers, and parents.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Set-up new vendors, process 1099 paperwork for payment by Accounts Payable. Process and send monthly nVision reports to directors at 43 sites. Generate fees and change fees in Cash Income for 2700 students. Clear over/short accounts, record NSF fines. Create and send owed fee lists/statements to directors and parents monthly.

Reconcile p-card charges, run p-card reports, and process and verify all p-card logs monthly for 49 staff members. Verify receipts and deposits in Cash Income.

Verify and process all aspects of October Count for 43 preschools and 13 Private Provider Sites. Responsible for enrollment/withdrawal, October Count and voucher payment for 13 Private Provider Sites.

Train new Directors/Assistant Directors.

Manage the financial transactions for preschool to include ordering materials, PeopleSoft Financials (payment of invoices, purchase orders, requisitions, journal entries and cash income), petty cash, etc.

Responsible for entering time, and labor, reviewing and printing time cards for staff members,

Provide secretarial support for Preschool Directors/Assistant Directors.

Responsible for answering phones and provide customer service to parents regarding the preschool program.

Enroll all 2800 students in Campus and Maintain up-to-date, household and withdrawal records.

Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND TRAINING: High school diploma/GED required.

EXPERIENCE: 2-3 years secretarial experience.

SKILLS, KNOWLEDGE, & EQUIPMENT: Requires oral and written communications, interpersonal, organizational, public relations, phone etiquette, and advanced computer and software (Microsoft Office - Word & Excel), Internet, e-mail, voice mail and general office equipment at time of hire. Requires PeopleSoft Financials, H.R. and Student Information systems within 1 month of hire (prefer at time of hire). Have the ability to handle multiple tasks and deadlines. May be required to take the District Skills Assessment Test as part of the application process.

CERTIFICATES, LICENSES, & REGISTRATIONS: None required.

SUPERVISION/TECHNICAL RESPONSIBILITY: This position does not have supervisory responsibilities. Position acts as a technical resource within the immediate department to include preschool directors and other staff members regarding the District's PeopleSoft H.R., Financial and Student Information systems.

CONTACTS: Daily contact with persons within/outside department/building, vendors/suppliers to resolve problems or settle matters; parents to furnish or obtain information. Weekly contact with the general public to provide a service.

SAFETY TO SELF AND OTHERS: High exposure to self to repetitive motion injuries due to key boarding. Low exposure to self to cuts and bruises due to typical office accidents.

The physical demands, work environment factors, and mental functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, and talk and hear. The employee occasionally is required to stand, walk, and reach with hands and arms. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT: The noise level in the work environment is usually moderate.

MENTAL FUNCTIONS: While performing the duties of this job, the employee is regularly required to copy, instruct, and use interpersonal skills. The employee is frequently required to communicate and compute. The employee is occasionally required to compare, analyze, coordinate, synthesize, evaluate, compile and negotiate.

JUDGMENT AND DECISION MAKING: Work is assigned by the Lead Technician and Preschool administrators. Typical decisions include the analysis of time & labor for Preschool staff, if there are reoccurring concerns a decision would be made to involve additional staff members in the resolution of the problem. Decision making is guided by District Policies, H.R., Student Services and department procedures. Decision making may require collaboration with Lead Technician and Preschool administrators. Errors in decision making could lead to the compromising of the October 1 count (CDE) and cost the Preschool Program PPOR for the Colorado Preschool Program. The error would be discovered by the Student Data System or during CDE's audit.

DIVERSITY OF DUTIES: Duties require cross training within the immediate work area/unit in the areas of financials, payroll, human resources, accounts payable, and student information systems.

SALARY

Jeffco Salary Schedules

BENEFITS

Jeffco Benefits


EQUAL EMPLOYMENT OPPORTUNITY

The Jefferson County School District does not discriminate on the basis of disability, race, color, creed, religion, national origin, age, sexual orientation, marital status, political affiliation, pregnancy, or gender.